Materials in Projects from Project Purchase Requests Scenario

Materials in Projects from Project Purchase Requests Scenario Overview Click process chevrons for details Planning Project Creating Project Purchase Requests Scenario Explorer Creating Purchase Orders Confirming Goods and Services Receipts Supplier Invoicing Scenario Description Open Legend The Materials in Projects from Project Purchase Requests business scenario is relevant for project-based service providers who handle materials in addition to services (for example, infrastructure service providers, IT, or energy infrastructure as gas pipeline or wind power). They need to plan and schedule materials on projects, and procure these materials from a supplier. Scenario/Processes Business Value Scenario Flow Further Information The following business roles are involved in this scenario: © © 2014 SAP AG. All rights reserved. Project Manager Operational Buyer Employee Project Team Member Accountant

Materials in Projects from Project Purchase Requests Scenario Overview Click process chevrons for details Planning Project Creating Project Purchase Requests Scenario Explorer Scenario/Processes Creating Purchase Orders Confirming Goods and Services Receipts Supplier Invoicing Scenario Description Legend The Materials in Projects from Project Purchase Requests business scenario is relevant for project-based service providers who do not only handle services, but additionally need to procure materials from external suppliers (for example, infrastructure service providers, IT, or energy infrastructure as gas pipeline or wind power). These materials need to be planned and scheduled in the project in order to trigger the purchasing process for the required materials with the right quantities at the right time. Business Value Close Legend Process mainly driven by the user Process mainly driven by the system Process running in an external system Manual process not supported by the system Scenario Flow Process that communicates with thirdparty software (mouse-over for details) Further Information The following business roles are involved in this scenario: Process with relevance to Financials Related scenario © © 2014 SAP AG. All rights reserved. Project Manager Operational Buyer Employee Project Team Member Accountant Info button with more information

Materials in Projects from Project Purchase Requests Process Details: Creating Project Purchase Requests Click process chevrons for details Creating Project Purchase Requests Planning Project Create project purchase requests order for project/tasks Scenario Explorer Scenario/Processes Business Value Scenario Flow Further Information © © 2014 SAP AG. All rights reserved. Enter Details Submit for Approval (optional) X Finish Creating Purchase Orders Confirming Goods and Services Receipts Process Description Creating Project Purchase Requests business process enables you to trigger the purchasing process for your required materials from an external supplier directly from the project. You can choose a preferred supplier and you can also make notes or add attachments to the purchase request. After completing the data entry of the project purchase request you can subsequently view the status of the document on the Purchase Requests subtab, under the Products tab. Once data entry has been finished the project purchase request will be visible in the Purchase Requests and Orders work center. Here the purchasing department will trigger the actual ordering process. Supplier Invoicing Further Information Performed by Project Manager In the Work Center Project Management

Materials in Projects from Project Purchase Requests Process Details: Creating Purchase Orders Click process chevrons for details Creating Purchase Order Planning Project Creating Project Purchase Request Scenario Explorer Scenario/Processes Business Value Scenario Flow Further Information © © 2014 SAP AG. All rights reserved. Create the purchase order from the existing purchase i request X Order the purchase order i Confirming Goods and Services Receipts Supplier Invoicing Process Description The Creating Purchase Order business process belongs to the supplier relationship process, and enables the buyer to create the purchase order based on the purchase request created for the project. You can look into the changes made to the purchase request if any, add notes and attachments, and order the purchase order. You can also manually bundle multiple purchase requests with the same supplier and create a single purchase order. You can view the ordered purchase orders in the products tab of the project in the project management work center. Further Information Performed by Operational Buyer In the Work Center Purchase Requests and Order

Materials in Projects from Project Purchase Requests Process Details: Confirming Goods and Service Receipts Click process chevrons for details X Confirming Goods and Services Receipts Planning Project Creating Project Purchase Request Scenario Explorer Scenario/Processes Business Value Scenario Flow Further Information © © 2014 SAP AG. All rights reserved. Creating Purchase Orders Create a goods and services receipt X Approve a goods and services receipt Supplier Invoicing Process Description The Confirming Goods and Services Receipts business process enables you to create goods and services receipts for materials and services. You can manage and track the delivery of materials and the completion of services in the system. Goods receipts will be posted as an expense against the project. You can check the actual delivered quantity in the products tab in the project management work center. If you need to return a material to a supplier, you can create and post a goods return with reference to the goods and services receipt that has been created for the delivery of this material. Further Information Performed by Operational Buyer Employee In the Work Center Goods and Services Receipts

Materials in Projects from Project Purchase Requests Process Details: Supplier Invoicing Click process chevrons for details X Planning Project Creating Project Purchase Request Scenario Explorer Scenario/Processes Business Value Scenario Flow Further Information © © 2014 SAP AG. All rights reserved. Creating Purchase Order Confirming Goods and Services receipts X Supplier Invoicing Create a supplier invoice Resolve a supplier invoice exception Approve a supplier invoice Process Description The Supplier Invoicing business process enables you as an accountant to enter, verify, and post invoices, and credit memos that you received from your supplier by fax or by mail. Alternatively, your supplier, which can also be an affiliated company, can send you these documents electronically as XML messages. An automated invoice-verification process compares all supplier invoices with their corresponding purchase documents, if available. Further Information Performed by Accountant In the Work Center Supplier Invoicing

Materials in Projects from Project Purchase Requests Business Value Initiate Plan project Plan materials to consume Scenario Explorer Scenario/Processes Business Value Scenario Flow Further Information © © 2014 SAP AG. All rights reserved. Release project/ project tasks Create project purchase request to initiate material request to supplier relationship management Invoice Procure Send Purchase Order Overview For companies that handle long running projects, where there is a need to procure materials through suppliers and enter the expenses and receive the invoices, this scenario helps to achieve the same by integrating the projects and supplier relationship management. Acknowledg e Purchase Order Receive Delivery Supplier invoices against the components consumed Key Benefits l Projects and Supplier Relationship Management are tightly integrated to pass on the material requirements from projects to the supplier relationship team. l Projects gives a complete picture of the ordering process and already delivered goods and services rendered. Goods receipts will automatically be allocated to the project and thus facilitating project controlling.

Materials in Projects from Project Purchase Requests Scenario Flow Project Management Purchase Requests and Orders Creating Project Purchase Request Planning Project Create Purchase Order Goods and Services Receipts Confirming Goods and Services Receipts Scenario Explorer Supplier Invoicing Processing Supplier Invoices Scenario/Processes Business Value Scenario Flow Further Information © © 2014 SAP AG. All rights reserved. Legend Process mainly driven by the user • Process variant 1 • Process variant 2 Work Center Work center in which process is performed Business document flow :

Materials in Projects Further Information Scenario Explorer Scenario/Processes Do you want to try it out? Do you need more information? Self-Enablement Systems If you want to try out the business scenario, click here. More Details (30 -90 min*) SAP provides a complete product documentation, covering all aspects of the business scenario. For more details, click here. Business Value Scenario Flow Further Information © © 2014 SAP AG. All rights reserved. VV Do you want to discuss with others? Forum Get in touch with experts to discuss your specific requirements. To enter the community, click here. WIKI In addition to the product documentation, SAP provides Wikis that describe additional aspects of a business scenario. To access the WIKI, click here. * The time values are given as an orientation for the required time you need to get through the information on one scenario. Since some scenarios are shorter than others, the minimum time refers to the shortest scenario and the maximum refers to the longest. The actual time you will need depends on your level of knowledge and your interest in the topic.