Material Obligation Validation MOV TOPIC 5 2 TERMINAL

Material Obligation Validation (MOV) TOPIC 5. 2

TERMINAL OBJECTIVE 18. 0 IDENTIFY review requirements for outstanding requisitions to include requirements for Material Obligation Validation (MOV).

ENABLING OBJECTIVES 18. 4 DESCRIBE the criteria for Internal and External MOVs and list how and when a cancellation can be made. 18. 5 LIST the criteria for requisitions to be included on Material Obligation Validation (MOV) requests. 18. 6 DESCRIBE how to report the receipt of an MOV request and respective document Identifier to be used.

OVERAGED REQUISITIONS u. PRIORITY 01 -08 l Requisitions outstanding greater than 30 days after the date of requisition u. PRIORITY 09 -15 l Requisitions outstanding greater than 75 days after the date of requisition (PARA: 3590)

PURPOSE of MOV’s • Balance overaged material obligations reflected in the inventory manager’s records with the material outstanding records of the requisitioning command. • Verify if requirements for material still exists and if so, is the quantity requested correct. • Verify the priorities assigned to the requisition

MOV PROCESS l. DAAS RECEIVES MOV REQUESTS FROM ICP'S OR FISC'S ON ALL OVERAGED REQN'S THEY HOLD l. DAAS FORWARDS ALL MOV CARDS "ALL AT ONCE" TO ALL ACTIVITIES CONCERNED l. DAAS MAINTAINS A FILE ON ALL DOCUMENTS FORWARDED FOR TRACER ACTION IF REQUIRED l. DUARTE RECEIVES AN 9 CONTROL CARD AN 1 MOV REQUEST CARDS

MOV PROCESS MOV Cycle 1 2 3 4 Cut off Response cut off 20 Jan 5 Mar 20 Apr 5 Jun 20 Jul 5 Sep 20 Oct 5 Dec (PARA 3591)

MOV Control Card Doc ID AN 9 N 350101018 R 05044111 4157 AN 9 - MOV Control Card Doc ID Cutoff Date N 35 - RI of supply activity that initiated request 01 - Batch Number 01 - Number of Batches 018 - Number of cards in batch 01 (PARA 3592) Response Due Date

MOV Request Card - Doc ID AN 1 N 35 6625010702445 EA 00001 R 0550440251288 YNOE 01 ANR 1 HEK 506039 BB 111 157 111 Cutoff Date Lower Line Positions 12 -14 157 Response Due Date Lower Line Positions 16 -18

REMEMBER! Supply must respond promptly to the AN 9 control card to acknowledge receipt of the MOV package. (Timeframe determined by you)

MOV Receipt Acknowledgment Doc ID AP 9 N 350101018 R 05044111 4125 4157 AP 9 - MOV Receipt Acknowledgment Doc ID Receipt Date

MOV PROCEDURE Each MOV card (Doc ID AN 1) will be screened to determine if the quantity is still required Three possibilities exists: l Full quantity required l Partial quantity required l None required

If the requisition is for stock: t Check the stock record card If the requisition is DTO: t Check with the department that ordered the material Note: All outstanding maintenance related requisitions must have an active JCN in the department's maintenance log or it is an invalid requisition

MESSAGE RESPONSE AP 1 N 35 6625010702446 EA 00000 R 0550440251288 YNEM 01 ANR 1 HEK 506 AP 1 N 35 5905001345386 EA 00001 R 0550440131203 YSWB 01 ANR 1 HEK 506 BMVSGA R 05504

After customer responds, FISC's and ICP's cut confirmed cancellation as appropriate. . . BUT Entries can not be made in the DUARTE's OPTAR log until confirmed cancellations are received!!!

BR BS CANCELLATION STATUS DUE TO PROCESSED MOV CARD. CANCELLATION STATUS DUE TO NO RESPONSE.

INTERNAL MOV • Each month Supply Officer will initiate an Outstanding Requisition Listing (Rpt 073) • MOV response codes: • N – Need material • C – Cancel requisition • R – Material received • Must be reviewed and signed by the Department head

EXAMPLE OF INTERNAL MOV

SUMMARY 18. 4 DESCRIBE the criteria for Internal and External MOVs and list how and when a cancellation can be made. 18. 5 LIST the criteria for requisitions to be included on Material Obligation Validation (MOV) requests. 18. 6 DESCRIBE how to report the receipt of an MOV request and respective document Identifier to be used.