MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING CBuy Identify

MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING CBuy • Identify the PR is a Mass Re-Class through the description.

MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING CBuy • Open PR and verify the lines match the lines on the Award • If the lines on the requisition do not line up with the award, renumber the lines on the requisition 2

MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING CBuy • • Open Award Click Modifications Select File – New Select Requisition Number and enter in the next Modification Number 3

MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING CBuy • Fill in the Administration Screens 4

MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING CBuy • Select Line Items • Select File – New Lines – Add From Award 5

MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING CBuy • Select line(s) to be added from award and hit OK 6

MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING CBuy • Open line • Select Accounting tab • Change Cost to $0. 00 on ACCS being changed • Highlight the ACCS and hit Ctrl-C 7

MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING CBuy • Click New • Click Ctrl – V to paste ACCS, then edit it to be the new ACCS • Enter the entire cost • Hit OK • Repeat for every line • X out of Modification Line Item when finished 8

MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING CBuy • The Modification Obligation screen should appear • If the action is correct the modification amount should be $0. 00 • Hit OK 9

MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING CBuy • Proceed as usual – Route for Approval – Approver will select Financial – Obligate – If the Obligation states a figure other then $0. 00 answer No and look for problem or call the Help Desk. Otherwise select Yes. 10

MASS RECLASS MODIFICATIONS TO CHANGE ACCOUNTING CBuy • Summary – Review PR before beginning to be sure this is a Mass Reclass Requisition and the Line Items Match between PR and Award – Create Modification from Requisition – Bring Line Items from Award into the Modification – Change original ACCS value to $0. 00 – Add additional ACCS line with new Reclass ACCS with the entire line item value – Route for approval – When Obligate is selected the amount should be $0. 00. Otherwise there is an error that should be corrected before proceeding.