Mantova September 2015 SAP ECC 6 0 Procurement

Mantova, September 2015 SAP ECC 6. 0 Procurement Process 1

Agenda • • • 2 Introduction to SAP Organizational structure Procurement process overview Master data in procurement Purchase document flow Condition in purchasing Special procurement and Intercompany MRP Inventory management Invoice verification Automatic posting – T 030 table

Agenda • • • 3 Introduction to SAP Organizational structure Procurement process overview Master data in procurement Purchase document flow Condition in purchasing Special procurement and Intercompany MRP Inventory management Invoice verification Automatic posting – T 030 table

Diagramma del Sistema SAP ECC Integrated solution SD Sales & Distribution MM Open system client/server architecture PP CO Controlling Production Planning ECC 6. 0 QM Client / Server ABAP/4 Quality Management PM Plant Maintenance HR 4 Financial Accounting Materials Mgmt. Human Resources Company data model Integration with other system FI AM Fixed Assets Mgmt. Compliant with local legal requirement PS Project System WF Workflow IS Industry Solutions Multi-currency Multi-company

SAP ECC System – Environment Server SAP – Development Programs ABAP 4 / Mod. Sapscript Access sequence / Number Range Special Tables 5 Customizing Datas Table Datas table Mandant XXX Mandant YYY

SAP ECC System – Transports Customizing Server SAP – Develpment Programs ABAP 4 / Mod. Sapscript Access sequences Special Tables 6 Customizing Datas tables Mandant XXX Mandant YYY

SAP ECC System – Transports Server SAP – Production Server SAP – Development Programs ABAP 4 / Mod. Sapscript 7 Workbench Programs ABAP 4 / Mod. Sapscript Access sequence / Number Range Special Tables Customizing Datas table Datas Table Datas table Mandant YYY Mandant XXX Mandant YYY Customizing Datas Table Mandant XXX Customizing

SAP ECC System – Environment DB Server (Oracle) Application Server (SAP ECC 6. 0) Presentation server 8 PC PC PC

Material Management components: 9 • Purchasing (MM-PUR) • External Service Management (MM-SRV) • Inventory Management (MM-IV) • Consumption based planning (MM-CBP) • Logistic Invoice Verification (MM-IV)

Purchasing & Material Management Integration MM FI TR PP SD FI PS CO • Stocks • On-order stock • Batch management • MRP • . . . 10 • Budget Status • Controlling • Payments • . . .

Agenda • • • 11 Introduction to SAP Organizational structure Procurement process overview Master data in procurement Purchase document flow Condition in purchasing Special procurement and Intercompany MRP Inventory management Invoice verification Automatic posting – T 030 table

Organizational structure 12

Organizational structure 13

Organizational structure 14

Organizational structure 15

SAP objects in procurement MM Purchasing Richiesta document Richiesta Master Data Vendor Material 16 Source of supply Richiesta Inventory Invoice Richiesta verification

Agenda • • • 17 Introduction to SAP Organizational structure Procurement process overview Master data in procurement Purchase document flow Condition in purchasing Special procurement and Intercompany MRP Inventory management Invoice verification Automatic posting – T 030 table

Procurement Process 18

Purchasing flow details Dettaglio Function Activity Procura Sourcing Purchase Office Procurement Office manager Requistionner Ricezione GOODS RECEIVER Pagamento Account payable (1) • • Vendor qualification Contract management Purchasing price maintenance Convert PR into PO • Creation of purchase requisition • Detrmine source of supply (when possible) • Document release (if required) • Check of received goods/services • Good receipt posting in SAP • Invoice verification (PO – GR – Invoice) • Payments Team dedicato SCVT (Supply Chain Verification Team) presso VOCH

Procurement process 20 Purchase Order Goods Receipt Invoice Receipt ME 21 N MIGO MIRO

Purchase Order Header Vendor Purch. Org. Purch. group Company Date PO Price Item Overview Purchase Order 45. . . 01 Materials Quantities Delivery Date Price/Uof. M Currency Plant Line Item PO History Line Price Delivery Schedule 21 Tolerances Storage

Other purchase documents Contract Req. Quotation Purch. Order Purchase Requisition 22 Purch. Order

Procurement process 23 Purchase Order Goods Receipt Invoice Receipt ME 21 N MIGO MIRO

Goods Receipt Material Document Delivery Document Purch. Order 24 Goods Receipt Accounting Document

Procurement process 25 Purchase Order Goods Receipt Invoice Receipt ME 21 N MIGO MIRO

Invoice Verification Invoice Material Document Purch. Order 26 Invoice Document Invoice Verification Accounting Document

Agenda • • • 27 Introduction to SAP Organizational structure Procurement process overview Master data in procurement Purchase document flow Condition in purchasing Special procurement and Intercompany MRP Inventory management Invoice verification Automatic posting – T 030 table

Vendor Master Data • Name • Address Company Code data • Account data • Payment data 28 General Data Purchase Org. Data • Currency • Incoterms • Purchsing data

Material Master Data Basic data Purchasing • Purchasing Text • Purch. group 29 • Material Code • Description • UM • Weight • • Stockage condition Warehouse Plant data • MRP profile • Planning strategy Accounting data • Valuation price • Profit Center

Agenda • • • 30 Introduction to SAP Organizational structure Procurement process overview Master data in procurement Purchase document flow Condition in purchasing Special procurement and Intercompany MRP Inventory management Invoice verification Automatic posting – T 030 table

Purchasing Flow 31

Stock Material Vs Consumables 32

Stock Material Vs Consumables 33

Procurement process 34 Purchase Requisition Purchase Order Goods Receipt Invoice Receipt ME 51 N ME 21 N MIGO MIRO

Stock Material Vs Consumables 35

Procurement process 36 Request for Quotation Purchase Order Goods Receipt Invoice Receipt ME 41 N ME 21 N MIGO MIRO

Agenda • • • 37 Introduction to SAP Organizational structure Procurement process overview Master data in procurement Purchase document flow Condition in purchasing Special procurement and Intercompany MRP Inventory management Invoice verification Automatic posting – T 030 table

Agenda 38

Price condition 01. 2014 Price A 01. 2015 01. 06. 2014 Price B Price C Agreement Inforecord Quotation 39 Purch. Order Price Manual Price

Price Schema Determination Vendor Schema Group Price Schema Purch. Org. Schema Group 40 Conditions

Calculation Schema 41

Access Sequence logic Conditions Master Data Condition Value Access Sequence Tables 42

Source determination Quota Arrangement Source List Source of Supply Agreement Inforecord 43

Agenda • • • 44 Introduction to SAP Organizational structure Procurement process overview Master data in procurement Purchase document flow Condition in purchasing Special procurement and Intercompany MRP Inventory management Invoice verification Automatic posting – T 030 table

Subcontracting 45

Subcontracting 46

Vendor Consignment 47

Vendor Consignment 48

Stock Transfer 49

Agenda • • • 50 Introduction to SAP Organizational structure Procurement process overview Master data in procurement Purchase document flow Condition in purchasing Special procurement and Intercompany MRP Inventory management Invoice verification Automatic posting – T 030 table

MRP Reorder Point Forecast planning Indipendent Requirement 51 MRP procedure

BOM explosion Finished Prduct Component Semi-Finished product Component Purchase Document 52 Component

Reorder Point 53

Lot size calculation Lot Sizing Exact Lot Daily Lot Fix Lot Weekly Lot 54 Dynamic Lot Size

Agenda • • • 55 Introduction to SAP Organizational structure Procurement process overview Master data in procurement Purchase document flow Condition in purchasing Special procurement and Intercompany MRP Inventory management Invoice verification Automatic posting – T 030 table

Goods Receipt with reference Delivery Document Material Document Delivery Document Goods Receipt Purch. Order Production Order 56 Accounting Document

Good receipt stock Plant X Stock Blocked Good Receipt Stock Quality Inspection Stock Unrestricted-use 57

Goods Receipt without reference Initial Entry 561 Goods Receipt Samples 501 Free-ofcharge 511 58

Tranfer postings 59 Plant Y Plant X Stock Blocked Stock Quality Inspection Stock Unrestricted-use

Agenda • • • 60 Introduction to SAP Organizational structure Procurement process overview Master data in procurement Purchase document flow Condition in purchasing Special procurement and Intercompany MRP Inventory management Invoice verification Automatic posting – T 030 table

Invoice Verification Invoice Material Document Purch. Order 61 Invoice Document Invoice Verification Accounting Document

Agenda • • • 62 Introduction to SAP Organizational structure Procurement process overview Master data in procurement Purchase document flow Condition in purchasing Special procurement and Intercompany MRP Inventory management Invoice verification Automatic posting – T 030 table

Automatic account determination Good receipt Good issue Price change G/L Account determination Price change Transfer posting Incoming Invoice 63 Accounting Document

Automatic account determination Business Transaction Material Type Material Code Ref. Category Valuation Class Valuation Area Valuation grouping code 64 G/L Account