Mandatory Attendance Verification Procedures Taking Attendance Prairie State

Mandatory Attendance Verification Procedures

Taking Attendance: Prairie State College aims to remain compliant with the state and federal financial aid regulations. When a student who never attended a course is not reported, the college is held responsible. Here are the steps on taking attendance. When a student is NOT on the roster: • When you are taking attendance and you have a student sitting in class who is not on your roster, don’t ignore it! Immediately let the student know they are not on your roster, and they will need to officially enroll either online or in the Enrollment Services office. • Once a student is registered for your course, they should be attending class. Please Note: If a student tells you their registration is “on hold, ” inform they are allowed to and should be attending your course. • Click to view a > Video Scenario

When a Student is on the Roster but Never Attended: * Here is how to submit the information: 1. 2. 3. 4. 5. 6. 7. 8. Log into Web. Advisor. Select the Faculty tab. Select 10 Day Attendance Verification. Select the course you are reporting on. Locate the student’s name on the course roster. Click the Never Attended box for the student. Click the Certify Enrollment box. Click Submit. * PSC is required to identify students who are enrolled but never attended a course. Faculty are required to report students who have not begun and certify their course roster by the deadline date provided by the Vice President of Academic Affairs.

When ALL students attend the course: If all of your students have attended class, you still must certify the roster. Here is how to submit the information: 1. 2. 3. 4. 5. 6. 7. Log in to Web. Advisor. Select the Faculty tab. Select 10 Day Attendance Verification. Select the course you are reporting on. Go directly to the Certify Enrollment box. (Note: you will not be marking any student box. ) Click the Certify Enrollment box. Click Submit. NOTE: 10 Day Attendance Verification is available for a short period and WILL NOT open after it is closed.

Critical to Note: After the Attendance Verification deadline, students who are not attending will be dropped from their courses triggering an adjustment to the course roster, the student’s schedule, billing and financial aid. Note: If students no longer plan to attend their classes, please remind them to drop the course(s). Let them know their financial aid may be impacted and encourage them to speak with a staff member in Enrollment Services. Click to view a > Video Scenario

Why the entire process is critical: Prairie State College must remain compliant with the state and federal financial aid regulations. When a student who never attended a course is not reported, the college and students are impacted. Impact on College • • • Inaccurate and false reporting to the federal government. Affects the college retention and graduation rates. Affects audit to program review due to compliance. There is a financial liability to college if determined student was ineligible. College in receipt of federal funds student were ineligible to receive. Impact on Students: • • • Students will receive a failing grade. Student may need to return financial aid dollars to the college. They will not be able to enroll the next semester or obtain a transcript due to an outstanding balance.

Other critical factors to consider This process ensures: • students are awarded and disbursed the correct amount based on registered hours. • enrollment is accurately reported to state and federal agencies. • students are accurately billed for instruction received from courses attended. • student transcripts accurately reflects courses attempted. • course roster is correct for grade reporting and/or in case of an emergency. • students are awarded and disbursed the correct amount based on registered hours.

Questions about the attendance process, contact: Jaime Miller, Executive Director, Enrollment and Financial Aid Services at jmmiller@prairiestate. edu or (708) 709 -3513