Mandates Management Module Background Mandates on the Management

Mandates Management Module

Background Mandates on the Management of Mandates General Standards Article 88 a: “Maintain a database with the current mandates, which contains, among other things, the following information: the beginning and end of the mandate, origin of the mandate, program area, organ responsible for its execution, etc. This information must be used as a basis for determining actions to be undertaken by the General Secretariat during the budget year and should be made available to the Member States”. (CP/RES. 703 (1122/97)) dated May 27, 1997. Article 88 b: “Prepare, as far as possible, a classification of the mandates in each area, according to the level of priority the General Secretariat believes they should have”. (CP/RES. 703 (1122/97)) dated May 27, 1997.

Background Mandates on the Management of Mandates General Assembly AG/RES. 1 (XXXVI-E/08) rev. 1 (Sep. 30, 2008) III. 2. d “To instruct the Permanent Council to conduct, beginning in October 2008, a thorough review of all resources and expenditures of the Organization in the context of existing mandates, in order to prioritize and optimize the use of resources for future program-budgets…” CAAP (Oct. –Nov. 2008) Has requested the GS/OAS to provide a list of mandates by program area, the cost of executing these mandates and the results of their implementation.

Mandates Management Module Mandates Classified according to: • Sources • Pillars • Responsible organizational units Planned Results Presented according to: • Functional Categories • Pillars • Responsible organizational units Programmed Resources Linked by: • Pillars • Results • Responsible organizational units

Mandates Planned Results Programmed Resources Objectives Mandates Management Module Administer the mandates registry Report on results and resources according to mandates

Mandates Planned Results Programmed Resources Mandates Management Module Functions Mandates Registry Classification of Mandates Linking Mandates to Planned Results and Programmed Resources Follow-up on the Mandates

Mandates Planned Results Programmed Resources Mandates Management Module Functions Mandates Registry Classification of Mandates Linking Mandates to Planned Results and Programmed Resources Follow-up on the Mandates

Mandates Planned Results Programmed Resources Mandates Registry General Assemblies 2006, 2007 and 2008 All Mandates (ordinary and extraordinary) Democratic Charter Summits of the Americas (all) Strategic Plan of CIDI (last version) Interamerican Conventions (all) Ministerial Meetings (last meeting of each year) Interamerican Action Plans and Programs Only Mandates for the GS Sources of registered mandates Charter of the OAS

Mandates Planned Results Programmed Resources Mandates Management Module Functions Mandates Registry Classification of Mandates Linking Mandates to Planned Results and Programmed Resources Follow-up on the Mandates

Mandates Planned Results Programmed Resources Classification of Mandates SOURCE RESOLUTION AG. . . SUMMIT. . . . CEPCIDI. . . CICAD. . CARTA. AG/RES. 1532 (08) AG/RES. 1533 (08). . AG/RES. 1611 (09) AG/RES. 1612 (09). . . CUMBRE 2001. . . CUMBRE 2005. . CEPCIDI 2004. CEPCIDI 2007. CICAD 2000. . CICAD 2002. CARTA OEA. Mandate 1 Mandate 2. . Mandate “n” Mandate Group 1 Mandate Group 2 Mandate Group “m” SUB-PILLARS EDUCATION. . TRADE. . . TOURISM. . AUDITS. . PUBLIC RELATIONS. . . BUILDINGS. . EQUIPMENT INTEGRAL DEVELOPMENT. . . . POLICY DIRECTION. . INFRASTRUCTURE. . .

Mandates Planned Results Programmed Resources Classification of Mandates grouped according to three levels of functional classification: Pillars Sub-Pillars Mandates Group

Mandates Planned Results Programmed Resources Classification of Mandates Democracy and Governance Pillars Sub-Pillars Human Rights Integral Development Multidimensional Security Policy Direction Support to the member States Mandates Group Administration Infrastructure

Mandates Planned Results Programmed Resources Classification of Mandates Examples for Human Rights: Pillars Measures of protection and follow-up on cases Sub-Pillars Support for the policies of promotion and protection Mandate Group

Mandates Planned Results Programmed Resources Classification of Mandates Examples for “Measures of protection and follow-up on cases for Human Rights” Pillars Sub-Pillars Mandate Group Preventative measures against forced disappearance Follow-up on, and proposals of, criteria used in mechanisms for the protection of human rights Measures against racism Access for victims to the Inter-American System of Human Rights

Mandates Planned Results Programmed Resources Mandates Management Module Functions Mandates Registry Classification of Mandates Linking Mandates to Planned Results and Programmed Resources Follow-up on Mandates

Mandates Planned Results Programmed Resources Classification of Mandates SOURCE RESOLUTION GA. . . SUMMIT. . . . CEPCIDI. . . CICAD. . CARTA. AG/RES. 1532 (08) AG/RES. 1533 (08). . AG/RES. 1611 (09) AG/RES. 1612 (09). . . CUMBRE 2001. . . CUMBRE 2005. . CEPCIDI 2004. CEPCIDI 2007. CICAD 2000. . CICAD 2002. CARTA OEA. Mandate 1 Mandate 2. . Mandate “n” Mandate Group 1 Mandate Group 2 Mandate Group “m” SUB-PILLARS EDUCATION. . TRADE. . . TOURISM. . AUDITS. . PUBLIC RELATIONS. . . BUILDINGS. . EQUIPMENT INTEGRAL DEVELOPMENT. . . . POLICY DIRECTION. . INFRASTRUCTURE. . .

Mandates Planned Results Programmed Resources Classification of Mandates Group 1 Mandates Group 2 Mandates Group “m”

Mandates Planned Results Programmed Resources Classification of Mandates Linking Planned Results Operating Plan Mandates Group 1 Mandates Group 2 Mandates Group “m” GOAL ORGANIZATIIONAL UNIT SECRETARIAT 1 2 3. . . . 1 2 3. . 1 2. 1 DECO. . . DSDSM. . . CICTE. . CICAD. . DEC. . DTT SAP. . . SMS. . SEDI. . .

Mandates Planned Results Programmed Resources Linking Mandates to Organizational Units Each group of mandates is assigned to one or more responsible Organizational Unit. Example: the mandate groups within the pillar of Human Rights are assigned, according to their compentency, to the IACHR, to the Court IHR, to the CIM and to the IIN.

Mandates Planned Results Programmed Resources Classification of Results The operating goals of each Organizational Unit are registered in the Operating Plan System (in use since 2006). The operating goals are grouped within the mandate groups previously established.

Mandates Planned Results Programmed Resources Linking results with mandates The operating results are linked to mandate groups according to the responsible organizational units. Mandate group results are assigned automatically to the corresponding sub-pillars and pillars.

Mandates Planned Results Programmed Resources Linking Programmed Planned Results Resources Operating Plan Mandates Group 1 Mandates Group 2 Mandates Group “m” Human Resource 1 Human Resource n. Material Resource 1 Material Resource n GOAL ORGANIZATIIONAL UNIT SECRETARIAT 1 2 3. . . . 1 2 3. . 1 2. 1 DECO. . . DSDSM. . . CICTE. . CICAD. . DEC. . DTT SAP. . . SMS. . SEDI. . .

Mandates Planned Results Programmed Resources Assigning Resources The human and material resources, from both the regular fund and other funds, originate from the corresponding approved annual budget. The resources are associated with the operating goals of each unit through the corresponding annual operating plan.

Mandates Planned Results Programmed Resources Linking Resources to Mandates Each operating goal has human and material resouces associated with it from both the regular fund and other funds. The resources are linked to mandate groups through the results.

Mandate Management Module Functions Mandate Registry Classification of Mandates Linking Mandates to Planned Results and Programmed Resources Follow-up on Mandates

Our Challenge 8 Pillars 33 Sub-Pillars 1, 000 Operating Goals per year 1, 700+ Mandates Circa 50 Responsible Organizational Units 8 Sources Identified

Mandates Planned Results Programmed Resources Types of Reports The standard type of reports covers a three year period with a lag time of one year between mandates and results

Types of Reports Mandates Planned Results Programmed Resources The standard type of reports covers a three year period with a lag time of one year between mandates and results

Types of Reports Mandates Planned Results Programmed Resources The standard type of reports covers a three year period with a lag time of one year between mandates and results

Classification of Mandates Democracy and Governance Pillars Sub-Pillars Human Rights Integral Development Multidimensional Security Policy Direction Support to the member States Mandates Group Administration Infrastructure

Classification of Mandates Examples for Human Rights: Pillars Measures of protection and follow-up on cases Sub-Pillars Support for the policies of promotion and protection Mandates Group

Classification of Mandates Examples for “Measures of protection and follow-up on cases for Human Rights” : Pillars Sub-Pillars Mandates Group Preventative measures against forced disappearance Follow-up on, and proposals of, criteria used in mechanisms for the protection of human rights Measures against racism Access for victims to the Inter-American System of Human Rights

Mandate Management Module Functions Mandate Registry Classification of Mandates Linking Mandates to Planned Results and Programmed Resources Follow-up on Mandates

Next Steps Review and validate sources and classification of mandates Political Bodies Report on qualitative results Organizational Units of the SG Extend the scope to all Pillars SAF/DPF & DOITS Develop Phase II of the Module SAF/DPF & DOITS Integrate the Module with the core systems of the SG SAF

Mandates Management Module