MANAJEMEN PROYEK ISMU KUSUMANTO Jurusan Teknik Elektro UIN

MANAJEMEN PROYEK ISMU KUSUMANTO Jurusan Teknik Elektro UIN SUSKA Riau 1

Materi Project Networks Reducing Project Time Scheduling Resources Define Project Managing Risks Intro Audit & Closure Partnering Organization Leadership Monitoring Progress Teams 2

The Technological and Sociocultural Dimensions of the Project Management Process Sociocultural Leadership Problem solving Teamwork Negotiation Politics Customer expectations Technical Scope WBS Schedules Resource allocation Baseline budgets Status reports 3

Evaluasi No. 1. 2. 3. 4. 5. Kegiatan Absensi Tugas Quiz Mid Test Final Test TOTAL Bobot 10 % 15 % 20 % 25 % 30 % 100% 4

Bahan Pustaka l l “Project Management, the Managerial Process”, Gray & Larson, Mc Graw Hill, 2003. Project Management, A System Approach to Planning, Scheduling & Controlling, Kerzner, John Wiley, 2003. “Project Management, Techniques in Planning and Controlling Construction Projects”, Ahuja dkk, Wiley, 2000. “Project Management for Engineering & Construction”, Oberlender, Mc Graw Hill, 2000. 5

FIRST THINGS FIRST : WHAT IS A PROJECT ? ? ? l The characteristics of projects : l l l l Complex and numerous activities Unique --- a one time set of events Limited resources and budget Many people involved, usually across several functional areas in the organizations Sequenced activities Goal oriented End product or service must result 6

Variasi Produk vs Volume Tinggi PROJECT Variasi Produk JOBBING BATCH LINE CONTINUOUS PROCESS Rendah Tinggi Volume 7

Project Management The art and science of coordinating people, equipment, materials, money and schedules to complete a specified project on time and within approved cost. 8

Everyone is a project manager, but… not everyone knows how to plan and manage the project 9

Manajemen Proyek vs Kegiatan Operasional KEGIATAN PROYEK KEGIATAN OPERASIONAL a. Bercorak dinamis, non rutin b. Siklus proyek relatif pendek c. Intensitas kegiatan didalam periode siklus proyek berfluktuasi d. Kegiatan harus diselesaikan berdasarkan anggaran dan jadwal yang telah ditentukan e. Terdiri dari bermacam-macam kegiatan yang memerlukan berbagai disiplin ilmu f. Keperluan sumber daya berubah, baik macam maupun volumenya a. Berulang-ulang (rutin) b. Berlangsung dalam jangka panjang c. Intensitas kegiatan relatif sama. d. Batasan anggaran dan jadwal tidak setajam dalam proyek. e. Macam-macam kegiatan tidak terlalu banyak dan terkadang terdiri dari disiplin ilmu tunggal. f. Macam dan volume keperluan sumber daya relatif konstan. 10

PROJECT SYSTEMS Quality Document control Project Performance Analysis Estimating Payroll & Personnel Safety PROJECT Small control tool Equipment Control Progress Control Sub Contract Admin Control Cost Control General Accounting Material Control 11

Project Constraints/Trade-Offs SCOPE Qu ali ty ty ali Qu SCHEDULE BUDGET Quality 12

Project Life Cycle Planning Execution Delivery Level of effort Definition 1. Goals 2. Specifications 3. Tasks 4. Responsibilities 5. Teams 1. Schedules 2. Budgets 3. Resources 4. Risks 5. Staffing 1. Status reports 2. Changes 3. Quality 4. Forecasts 1. Train customer 2. Transfer documents 3. Release resources 4. Reassign staff 5. Lessons learned 13

5 PHASE PROJECT MANAGEMENT PLANNING DEFINE IMPLEMENTATION PLAN ORGANIZE ¨ Determine personnelneeds CONTROL ¨ State the problem ¨ Identify project activities ¨ Identify project goals ¨ Estimate time & ¨ Recruit project manager cost ¨ List the objectives ¨ Recruit project ¨ Sequence team project activities ¨ Determine preliminary resources ¨ Identify critical activities ¨ Organize project team ¨ ¨ Write project proposal ¨ Assign work packages ¨ Identify assumptions and risks 1 2 3 ¨ Define management style ¨ ¨ ¨ CLOSE ¨ Obtain client acceptance ¨ Install deliverables Establish control tools ¨ Document the project Prepare status reports ¨ Issue the final report Review project schedule ¨ Conduct post implementation Issue change audit orders 4 5 DELIVERABLES 14

PLAN ¨ Identify project activities ¨ Estimate time & cost ¨ Sequence project activities ¨ Identify critical activities • WBS • Project Network • Critical Path • Project Proposal ¨ Write project proposal 15

ORGANIZE • Recruitment Criteria • Work Package Description • Work Package Assignments 16

CONTROL • Variance Reports • Status Reports • Staff Allocations Reports CLOSE • Final Reports • Audit Reports 17

Project Planning, Scheduling & Controlling Project Planning Project Scheduling Project Controlling Before project During project Start of project 18

Perencanaan l l Penetapan tujuan Mendefinisikan proyek Mengkaitkan kebutuhan dengan aktivitas proyek Mengorganisasikan team 19

Tools Perencanaan Proyek l l l Estimasi waktu dan biaya Anggaran Cash flow Ketersediaan bahan Data personel Gambar-gambar teknik 20

Penjadwalan Proyek l l l Mengkaitkan sumber daya (TK, uang, bahan) dengan aktivitas-aktivitas tertentu. Mengkaitkan satu aktivitas dengan aktivitas yang lain. Meng-update dan merevisi jadwal secara berkala. 21

Tools Penjadwalan Proyek l l Gantt charts CPM dan PERT Milestone chart Cash flow schedules 22

Pengendalian Proyek l l l Memonitor sumber daya, biaya, kualitas dan budgets. Merevisi dan merubah rencana. Menggeser-geser sumber daya untuk memenuhi permintaan terhadap waktu, biaya dan kualitas. 23

Tools Pengendalian Proyek l Report-report yang menggambarkan : l l Anggaran untuk setiap departemen Aktivitas-aktivitas yang tertunda Slack activities Kualitas pekerjaan yang telah diselesaikan. 24

Ruang Lingkup Pekerjaan Manajer Proyek Project Plan & Schedule Revisions & Updates Resources Production Dept. Engineering Dept. Information regarding times, costs, problem, delays Project Systems Project Team Performance Reports Personnel Dept. Purchasing Dept. Supplies Feedback loop Top Management Subcontractors Quality Control Dept. 25

Key areas of project management and project managers l l l Planning Scheduling Budgeting Managing resources Tracking & reporting progress 26

Integrated Management of Projects Customer Environmental analysis External Internal Firm mission, goals, strategies Priorities System Projects Scope Work Breakdown Networks Resources Cost Environment and Culture Organization Leadership Teams Partners Project Implementation 27

28