Managing Your Time Presented by Katherine Ward Time
Managing Your Time Presented by Katherine Ward
Time n n n Dimension of change Medium used to accomplish goals Your most precious resource
Time Management n n Guidelines to structure time Efficiency
Getting Started n n n Establish goals Set priorities Develop a plan
Establishing Goals n n n Achievable Measurable Time-limited Written Flexible
Take a Moment… Long-Range Goals to Interim Goals n n n Long-range goal: 2 -year goal: 1 -year goal: 6 -month goal: This week: Today:
Set Priorities n n n Things that are important Prioritize goals Stick to priorities But remember that sometimes priorities may change.
Develop a Plan of Action n n Use daily time log Outline how to achieve goal Establish a deadline Don’t use planning as an excuse to avoid getting started
Log Daily Time Log Name: Daily Goals: (1)_________ (2)_________ (3)_________ Date: Deadline: ________ Priority: 1 -Important &Urgent; 2 -Important or Urgent; 3 -Routine Detail; 4 -Trivial Time Activity Time Used Priority ___ _______ ____ Comment/Disposition ______________
Time at the Office Timewasters n Meetings n Telephone n Interruptions n Idle time n Disorganization
Office Meetings n n n Organize before Prepare agenda Ask for input before the meeting, then add it to the agenda Who is invited Follow agenda Provide minutes No unnecessary meetings
Telephone Calls n n Organize your thoughts in advance Get to the point; limit conversation Organize calls by priority Keep a written record with salient details
Interruptions n n Avoid them Be unavailable Hold all telephone calls Close your door Handle drop-in visitors
Productive time n n n Turn idle time into productive time A planned mental health moment can cut down on unproductive idle time Planning saves execution time Make next day’s plan at end of day Not planning wastes time If you don’t plan how to spend your time, you are planning to waste time. Planning invests time
Personal Action Plan n n Rank timewasters 1 -15 Identify top 3 Eliminate top 3 timewasters in 3 weeks Eliminate next 3 in following 3 weeks 4 months = 15 timewasters
Organizing Tips n n n Evaluate your office Manage time Get rid of paper pileup Allow daily organizing time Establish a place for everything, and a routine for everything
Deadlines Avoid overlapping deadlines, if possible Deadline Crisis n n n Extend the deadline Admit fault Negotiate new deadline
12 Tips n n n Use lists Maintain a calendar Set goals Build relationships Do worst first Eliminate timewasters n n n Take control Organize Useright equipment Say “No” Delegate Just do it
Resources Getting Things Done. Kristine C. Brewer. National Press Publications, Inc. 1991. Investing Time for Maximum Return. Melody Mackenzie & Dr. Alec Mackenzie. American Media Publishing. 1997.
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