Managing Your Files FIRST COURSE Objectives XP Develop

Managing Your Files FIRST COURSE

Objectives • • • XP Develop file management strategies Explore files and folders Create, name, copy, move, and delete folders Name, copy, move, and delete files Work with compressed files New Perspectives on Microsoft Office 2007: Windows Vista Edition 2

Organizing Files and Folders XP • A file, or document, is a collection of data that has a name and is stored in a computer • Organize files by storing them in folders • Disks contain folders that hold documents, or files – USB drives – Compact discs (CDs) – Digital video discs (DVDs) – Hard disks • Removable disks are inserted into a drive New Perspectives on Microsoft Office 2007: Windows Vista Edition 3

Organizing Files and Folders New Perspectives on Microsoft Office 2007: Windows Vista Edition XP 4

Using your USB Drive XP • A USB drive – AKA Flash Drive – plug-and-play portable storage device – can be used in place of a floppy or CD – plugs into the USB port on any computer – the computer's operating system recognizes the device as a removable drive and assigns it a drive letter. – Use this drive to store all files and documents related to this course. New Perspectives on Microsoft Office 2007: Windows Vista Edition 5

Understanding the Need for Organizing XP Files and Folders • Windows organizes folders and files in a hierarchy, or file system • Windows stores the folders and important files it needs to turn on the computer in its root directory • Folders stored within other folders are called subfolders New Perspectives on Microsoft Office 2007: Windows Vista Edition 6

Understanding the Need for Organizing XP Files and Folders New Perspectives on Microsoft Office 2007: Windows Vista Edition 7

Developing Strategies for Organizing Files and Folders XP • Type of disk you use to store files determines how you organize those files • Storing files on removable media allows you to use simpler organization • The larger the medium, the more levels of folders you should use • Documents folder • You should have a backup, or duplicate copy, of important files New Perspectives on Microsoft Office 2007: Windows Vista Edition 8

Developing Strategies for Organizing Files and Folders New Perspectives on Microsoft Office 2007: Windows Vista Edition XP 9

Exploring Files and Folders XP • Windows Explorer shows the files, folders, and drives on your computer – Panes – Expand icon – Collapse icon • Computer shows the drives on your computer New Perspectives on Microsoft Office 2007: Windows Vista Edition 10

Exploring Files and Folders New Perspectives on Microsoft Office 2007: Windows Vista Edition XP 11

Using Windows Explorer New Perspectives on Microsoft Office 2007: Windows Vista Edition XP 12

Navigating to Your Data Files XP • The file path is a notation that indicates a file’s location on your computer F: FMTutorialHoliday. bmp – F: is the drive name – FM is the top-level folder on drive A – Tutorial is a subfolder in the FM folder – Holiday. bmp is the full filename with the file extension New Perspectives on Microsoft Office 2007: Windows Vista Edition 13

Navigating to Your Data Files New Perspectives on Microsoft Office 2007: Windows Vista Edition XP 14

Working with Folders and Files XP • Creating a folder – In the left pane, click the drive or folder where you want to create a folder – Click the Organize button on the toolbar, and then click New Folder (or right-click a blank area in the folder window, point to New, and then click Folder) – Type a name for the folder, and then press the Enter key New Perspectives on Microsoft Office 2007: Windows Vista Edition 15

Working with Folders and Files XP • Moving and Copying Files and Folders – Moving a file removes it from its current location and places it in a new location you specify – Copying places the file in both locations New Perspectives on Microsoft Office 2007: Windows Vista Edition 16

Working with Folders and Files XP • Naming and Renaming Files – Filenames provide important information about the file, including its contents and purpose • Main part of the filename • Dot • File extension – A filename extension identifies file type and indicates program in which file was created New Perspectives on Microsoft Office 2007: Windows Vista Edition 17

Working with Folders and Files XP • Deleting Files and Folders – Recycle Bin is an area on your hard disk that holds deleted files until you remove them permanently New Perspectives on Microsoft Office 2007: Windows Vista Edition 18

Working with Compressed Files XP • Files stored in a compressed (zipped) folder take up less disk space – Allows you to transfer files more quickly • Extracting a file creates an uncompressed copy of the file in a folder you specify, while the original file remains in the compressed folder • Compression programs – Win. Zip – PKZIP New Perspectives on Microsoft Office 2007: Windows Vista Edition 19