Managing Time and Stress by Managing Yourself Objectives
Managing Time (and Stress) by Managing Yourself!
Objectives u u u u Why Time and Stress go together Learn about appropriate event control Using planners and Outlook to your advantage Discuss where we spend our time Do and Don’ts for your environment Start a game plan to move forward Commitment and follow through
Benefits of Managing Time u u u More productivity Fewer mistakes Less stress headaches/better health! More time to do a good job More success More time to do the things that matter the most
WHAT IS TIME? The basic Element of Time is an Event The key to managing time then, is appropriate Event Control Finding out what you CAN CONTROL can be enlightening.
Control Continuum No Control Total Control
Control Continuum No Control e c en Adapt u l f n I f and Move o e Recognize and n i L on! influence! Total Control
Pa m Tea bers Mem re n ts e Personal Health d n a k r Wo s f f o y a l h Insu ranc e paym ents more ess l h t i w Mortgag CIRCLE OF INFLUEN e l Litt gue g CE n i a o g D Le in Car P Ki ayments ds c a o C Child’s Braces Stress related illnesses
“Nothing can make you feel inferior without your consent. ” Eleanor Roosevelt
Commitment #1 Finish and Post your Circle of Concern -Spend the next 21 days only in your Circle of Influence paying attention to your language (proactive vs reactive)
Keys to using any Planner Effectively
Using a Paper Planner A Create your B “to do” list A and then C prioritize it to be more productive!
Outlook layout Set all Appointments first Set Tasks with priorities
Monthly Calendars—great for big picture planning Weekly productivity report Site visit! Month End reports due
Let’s take a live look…
Commitment #2 Get one Master planning system and use it daily, weekly and monthly
Control Your environment
…Don’t let it control you!
Commitment #3 Assess your work environment and make adjustments if necessary
Pressing Problems Emergencies
Handle Emergencies u u u Don’t drop everything Spend only as much time as necessary Return to your established schedule Think about why the emergency occurred Set a plan in place to reduce that future emergency
Pressing Problems Mail, e-mail, Other people’s minor issues
Common Time Wasters u u u Reacting instead of acting Not thinking far enough ahead Inadequate preparation Reluctance to ask for help Not knowing what the goals are
Pressing Problems Mail, e-mail, Other people’s minor issues Busywork
Manage Focus Minimize Avoid We Need To Live Above the Line
Commitment #4 Review your own Time Matrix and vow to live “above the line” Work on reducing your “Fire-Fighting” Moments
Developing Habits Knowledge (what to, why to) Habits Skill (how to) Desire (want to)
Last commitments-- Start today, to manage yourself and model the behavior you would like to see with your staff Coach those that struggle with Time issues by sharing your ideas Sign up for Managing Time webinars, to share your success stories! Within 21 days, expect a survey on how you are doing creating new habits
Changing Behavior • Hear an idea you like. • Consciously decide to adopt the idea. • Decide when you will do it. • Plan how you will do it. • Commit to someone else that you will do it. • Have a specific appointment at which time you will report whether or not you have done it. 10% 25% 40% 50% 65% 95%
If you think you’re leading and no one is following, you’re just out for a walk. Remember to INFLUENCE others so that they too, can “Manage their Time”
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