Managing Successful Programmes An Overview AnneMarie Byrne AM

Managing Successful Programmes An Overview Anne-Marie Byrne, A-M Byrne Consulting BPUG Workshops at Project Challenge are supported by:

Workshop agenda • • Brief overview of OGC’s MSP™ Types of programmes Discussion – Projects vs Programmes How MSP can help MSP™ is a Trade Mark of the Office of Government Commerce

Managing Successful Programmes (MSP™) • Principles: empowering, self validating and universal • Governance Themes: must be in place to allow appropriate controls • Transformational Flow: the lifecycle of the programme

e Remaining aligned with corporate strategy & iew Rev are p Pre ne f Ma its R na ea ge lisa me tio nt n Envis ioning and c o better mmunicatin future g a Q an ua ag lity em en t pe ex m fro M ng ni Le ar Risks &I Manag ssue ement Ma na gin g th e Tra nc hes alu e Key ign Des t n i ery epr Blu Deliv & Be e as s. C es Pla nn Co ing & ntr ol Leadership & Stakeholder Engagement Realising the Benefits sin Bu ga erin deliv ty and ili gning nt capab re cohe Desi Closing a Programme gv ge an ch on si h lis b ta Es Delivering the Capability din ing Vi Identifying a Programme Defining a Programme Ad Inner Circle Second Ring Outer Ring ad Le rie nc Organisation nd sa fit ene b on ng them i s u Foc ats to thre Transformational Flow Governance Themes Principles © Crown Copyright 2007. Reproduced under Licence from OGC.

Policy Strategy Vision Mandate Identifying a Programme Brief Programme Definition, Control Framework, and Plans/Schedules Closing a Programme h lis b a t Es Delivering the Capability & iew Rev are p Pre Defining a Programme Realising The Benefits Completion of programme, final lessons learned © Crown Copyright 2007. Reproduced under Licence from OGC. Ma nag ing the Tra nch es Delivery of new or enhanced operational capability

Did it work? Did we get the benefits? Tranche 1 Measure benefits Tranche 2 New capability Project 1 Project 2 Has it worked so far. Do we continue? Measure benefits New capability Project 3 Project 4 5 © Crown Copyright 2007. Reproduced under Licence from OGC.

Project vs Programme • What is the difference? and • Does it matter?

External drivers shape organisation strategy. External changes may change strategy and implementation activities. Strategy provides the organisation vision. Strategy reviews don’t coincide with programme reviews Business environment (political, economic, sociological, technological, legal, environmental) Programmes need to monitor the external environment and assess the impact of any unexpected events Influence and shape Strategies, policies and change initiatives Programmes need to access and interpret strategy information Define, scope and prioritise Programmes deliver the new capability to change, improve and realise benefits Programmes Initiate, monitor and align Project outputs enable the organisation to change. Programmes link them to the strategy Projects and related activities Programmes manage data/information they create and acquire from other initiatives Projects manage the data/information they create and acquire from other initiatives, and from their programme Deliver and implement Programmes make ready operations to take project outputs, use them and measure the benefits New or transformed business operations When the changes to operations are stable, and sufficient benefit measures completed, programme success can be reviewed. Outcomes achieved and benefits realised Programmes need access to operational resources, date/information and expertise Operations preparing for change need help to ensure they get the correct information © Crown Copyright 2007. Reproduced under Licence from OGC.

How MSP helps • Framework/route map • Allows governance and control • Flexibility built in (acknowledges complexity & change) • Vision to buy into • Blueprint – clear picture of the future state • Focus on benefits

Best Practice User Group™ aims to be the official user group of choice for programmes, projects and risks. Our mission: To help users adopt, use, share and shape the application of OGC PPM Products www. usergroup. org. uk 0845 0548038 admin@usergroup. org. uk