Managing Projects Bonner Curriculum Managing Projects Introduction to
Managing Projects Bonner Curriculum
Managing Projects • Introduction to project management • Introduction to case study • Step 1: Project Goal • Step 2: Stakeholder Analysis • Step 3: Stakeholder Requirements
Managing Projects Second Year Third Year Fourth Year Hours First Year Fall Spring BUILDING PREPARING MOVING CAPACITY FOR EXPLORING FROM LEADING G KNOWING MANAGING LEAVING A AND CIVICALLY IDENTITY SERVICE TO ROUPS YOUR ISSUE PROJECTS ORGANIZATI ENGAGED LEGACY AND PLACE SOLUTIONS LIVES
How it Works: Perception What is supposed to happen… ☺
How it Works: Reality What really happens. . ☺ Work-a-rounds … Rework … Inspection … Delays …
Planning: Why Bother? Things go wrong - plans fail. Nothing turns out as we expect. Fate makes sport of our best intentions. If you want to make God laugh, tell him your plans. No-Man’s Land, Scott Huler Preparing ≠ Planning
The Project Manager’s Knowledge Areas Scope Procuremen t Risk Schedule Integration Communica tion Cost Quality Resources Stakeholder s
Managing Projects: 9 Steps 1 2 3 Project Charter (Why? ) Stakeholders (Who? ) Requirements (What? ) 5 6 Work Breakdown Structure (How? ) Risk & Issues (What if? ) Schedule & Budget (How long & much? ) 7 8 9 Execution Monitoring & Controlling Closing 4
9 Questions Initiating Executing Planning Why? ↻ When & How Much? Who? What? ↻ How? Were are the Deliverables? Controlling Are we there yet? What if? Closing How did we do?
9 Questions Initiating Project Executing Planning Project Plan Why? Charter ↻ When Develop& Schedule How & Budget Much? Analyze Stakeholde Who? rs Analyze Requireme What? nts ➔ 9 Steps ↻ Create How? WBS Were are the Project Deliverables? Deliverables Controlling Are we there Project Reports yet? Analyze What Risksif? Closing Lessons How did we do? Learned
Introducing Case Study #1 • Project: Citizen Action Project. Biking and Pedestrian Pathways • Background Handout
Case Study Project Goal • Project: Citizen Action Project. Biking and Pedestrian Pathways • What is the goal for the project?
Step 1: Initiating Planning Project Charter Project Plan ↻ Develop Schedule & Budget Analyze Stakeholde rs Analyze Requireme nts Executing ↻ Create WBS Project Deliverables Controlling Project Reports Analyze Risks Closing Lessons Learned
Step 1: The Project Goal Project Charter 1. WHO is paying for this Project? 2. HOW will they get the investment back? 3. WHEN will they get the investment back?
Project Charter: Contents Major charter components include: • Project purpose • Measurable project objectives • Success criteria • Project justification • Project manager’s authority Adapted from PMBOK® Guide
_case study name__ Project Charter • WHO is paying for our Project? • HOW will they get the investment back? • WHEN will they get the investment back?
Step 1: The Project Goal Team Charter 1. Is the goal CLEAR to each team member? 2. Is the team CAPABLE of achieving the goal? 3. Is COMPENSATION fair for each team member?
Step 2: Analyze Stakeholders Initiating Planning Project Charter Project Plan ↻ Develop Schedule & Budget Analyze Stakeholde rs Analyze Requireme nts Executing ↻ Create WBS Project Deliverables Controlling Project Reports Analyze Risks Closing Lessons Learned
Step 2: Analyze Stakeholders A Stakeholder is anyone who is: • Impacted by activities or results of a project • Interested in the project progress, output or outcome. • In a position to Influence (power), support or resist the outcome Failure to address stakeholder issues often leads to project “failure”!
Stakeholder Analysis
Who are Our Stakeholders • Use your sticky notes to generate stakeholders
Step 3: Analyze Requirements Initiating Planning Project Charter Project Plan ↻ Develop Schedule & Budget Analyze Stakeholde rs Analyze Requireme nts Executing ↻ Create WBS Project Deliverables Controlling Project Reports Analyze Risks Closing Lessons Learned
Step 3: Analyze Requirements For each stakeholder, what are their: • Expectations • Desires • Hopes • Needs • Wants • Likes. . related to the Project Goal
Step 3: Analyze Requirements Two Types of Project Scope Client Driven Business Outcomes Products Services Functional “Product” Requirements Seen Project Team Driven Project Deliverables Process Procedures “Project” Scope Statement Unseen
Characteristics of Project Objectives SMART Specific: Explicit, clear, understandable (e. g. , written from a business perspective) Measurable: Quantifiable (e. g. , typically making reference to business metrics, quantity, quality, cost, or time) Attainable: Reachable, within capabilities Realistic: Relevant, right approach Time-bound: Specific time period
What are our Stakeholder Requirements?
Requirements Analysis
Prioritizing Project Requirements Mo. SCo. W Must: Necessary to achieve the project objective(s) Should: Strongly desirable for project output and outcome. Could: A ‘Nice to Have’ if time and cost permit Won’t: An outright ‘No’
Requirements Analysis
Step 4: Work Breakdown Structure Initiating Planning Project Charter Project Plan ↻ Develop Schedule & Budget Analyze Stakeholde rs Analyze Requireme nts Executing ↻ Create WBS Project Deliverables Controlling Project Reports Analyze Risks Closing Lessons Learned
Step 4: Work Breakdown Structure …a deliverable-oriented, hierarchical decomposition of the work… Work Packet Verb + Noun
Our Work Requirements 1) Study Economic impact 10) Survey Local Businesses 2) Create GIS map 11) Develop Student 3) Conduct Petition recruiting plan 4) Survey Citizens 5) Hold Public forum(s) 6) Research faculty recognitions 7) Analyze grants guidelines 8) Identify funding sources 9) Analyze Bike Sharing cost 12) Study Pathway Cost Options 13) Write Work-study job description 14) Find Funding for CBR research
Our Work Breakdown Structure Study Economic impact Identify funding sources Study Pathway cost options Create GIS Map Analyze grants guidelines Write Workstudy job description Conduct Petition Analyze Bike sharing cost Find Funds for CBR research Hold Public forum(s) Survey Local businesses Research faculty recognitions Develop Student recruiting plan
Step 5: Analyze & Manage Risks Initiating Planning Project Charter Project Plan ↻ Develop Schedule & Budget Analyze Stakeholde rs Analyze Requireme nts Executing ↻ Create WBS Project Deliverables Controlling Project Reports Analyze Risks Closing Lessons Learned
Why is there Uncertainty? Complexity Tools Assumptions Risk Predictions Methods Environmental Change We can’t fully predict the future
Step 5: Analyze & Manage Risks Probability X Impact
• Our Project Risks Citizen surveys not feasible (due to cost) • • Low business interest No reasonable route • • • Low citizen interest No relevant CBR courses/faculty • No zoning approval • No pathway funding • No private No Federal Work Study funding foundations funding
Our Work Requirements 1) Study Economic impact 10) Survey Local Businesses 2) Create GIS map 11) Develop Student 3) Conduct Petition recruiting plan 4) Survey Citizens 5) Hold Public forum(s) 6) Research faculty recognitions 7) Analyze grants guidelines 8) Identify funding sources 9) Analyze Bike Sharing cost 12) Study Pathway Cost Options 13) Write Work-study job description 14) Find Funding for CBR research
Our Risk Analysis Citizen surveys not feasible Low citizen turnout High/High No zoning approval Medium/High No relevant CBR course Low Probability High/Medium No Work-Study funding No private funding No reasonable route Low Medium High Low business interest No pathway funding
Step 6: Schedule & Budget Initiating Planning Project Charter Project Plan ↻ Develop Schedule & Budget Analyze Stakeholde rs Analyze Requireme nts Executing ↻ Create WBS Project Deliverables Controlling Project Reports Analyze Risks Closing Lessons Learned
Step 6: Schedule & Budget
Step 7: Executing the Project Initiating Planning Project Charter Project Plan ↻ Develop Schedule & Budget Analyze Stakeholde rs Analyze Requireme nts Executing ↻ Create WBS Project Deliverables Controlling Project Reports Analyze Risks Closing Lessons Learned
Step 7: Executing the Project High/Medium High/High
Step 7: Executing the Project High/Medium High/High
Step 7: Executing the Project High/Medium High/High
Step 8: Controlling the Project Initiating Planning Project Charter Project Plan ↻ Develop Schedule & Budget Analyze Stakeholde rs Analyze Requireme nts Executing ↻ Create WBS Project Deliverables Controlling Project Reports Analyze Risks Closing Lessons Learned
Step 8: Controlling the Project High/Medium High/High
Step 9: Closing the Project Initiating Planning Project Charter Project Plan ↻ Develop Schedule & Budget Analyze Stakeholde rs Analyze Requireme nts Executing ↻ Create WBS Project Deliverables Controlling Project Reports Analyze Risks Closing Lessons Learned
Scorecard Max Score Your Score Project Management Quiz 10 9 Step Cards in Order 9 Stakeholder Analysis 6 Requirements Analysis 13 Risk Analysis 9 TOTAL 47
Step 9: Closing the Project High/Medium What did we do well? What did we do poorly? What did we learn? High/High
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