Managing Compensation Human Resource Management Managing Human Resources

Managing Compensation Human Resource Management Managing Human Resources • Snell. Bohlander • Bohlander 14 th edition Power. Point Presentation by Charlie Cook The University of West Alabama

Objectives After studying this chapter, you should be able to: 1. Explain employer concerns in developing a strategic compensation program. 2. Indicate the various factors that influence the setting of wages. 3. Differentiate the mechanics of each of the major job evaluation systems. 4. Explain the purpose of a wage survey. 5. Define the wage curve, pay grades, and rate ranges as parts of the compensation structure. © 2007 Thomson/South-Western. All rights reserved. 2

Objectives (cont’d) After studying this chapter, you should be able to: 6. Identify the major provisions of the federal laws affecting compensation. 7. Discuss the current issues of equal pay for comparable worth, pay compression, and low wage budgets. © 2007 Thomson/South-Western. All rights reserved. 3

Compensation • Pay is a statement of an employee’s worth by an employer. • Pay is a perception of worth by an employee. © 2007 Thomson/South-Western. All rights reserved. 4

Direct Wages / Salaries Commissions Bonuses Gainsharing C o m p e n s a ti o n Indirect Time Not Worked • Vacations • Breaks • Holidays Insurance Plans • Medical • Dental • Life Security Plans • Pensions Employee Services • Educational assistance • Recreational programs © 2007 Thomson/South-Western. All rights reserved. 5

Compensation Management and Other HRM Functions Aid or impair recruitment Recruitment Supply of applicants affects wage rates Pay rates affect selectivity Selection standards affect level of pay required Pay can motivate training Training and Development Increased knowledge leads to higher pay Training and development may lead to higher pay Compensation Management A basis for determining employee’s rate of pay Low pay encourages unionization Labor Relations Pay rates determined through negotiation © 2007 Thomson/South-Western. All rights reserved. 6

Strategic Compensation Planning • Strategic Compensation Planning Ø Links the compensation of employees to the mission, objectives, philosophies, and culture of the organization. Ø Serves to mesh the monetary payments made to employees with specific functions of the HR program in establishing a pay-for-performance standard. Ø Seeks to motivate employees through compensation. © 2007 Thomson/South-Western. All rights reserved. 7

Linking Compensation to Organizational Objectives • Value-added Compensation Ø Evaluating the individual components of the compensation program (pay and benefits) to see if they advance the needs of employees and the goals of the organization. “How does this compensation practice benefit the organization? ” v “Does the benefit offset the administrative cost? ” v © 2007 Thomson/South-Western. All rights reserved. 8

Common Strategic Compensation Goals 1. To reward employees’ past performance 2. To remain competitive in the labor market 3. To maintain salary equity among employees 4. To mesh employees’ future performance with organizational goals 5. To control the compensation budget 6. To attract new employees 7. To reduce unnecessary turnover © 2007 Thomson/South-Western. All rights reserved. 9

Strategic Compensation Policy Concerns 1. The rate of pay within the organization and whether it is to be above, below, or at the prevailing community rate. 2. The ability of the pay program to gain employee acceptance while motivating employees to perform to the best of their abilities. 3. The pay level at which employees may be recruited and the pay differential between new and more senior employees. 4. The intervals at which pay raises are to be granted and the extent to which merit and/or seniority will influence the raises. 5. The pay levels needed to facilitate the achievement of a sound financial position in relation to the products or services offered. © 2007 Thomson/South-Western. All rights reserved. 10

The Pay-for-Performance Standard • Pay-for-Performance Standard Ø The standard by which managers tie compensation to employee effort and performance. Ø Refers to a wide range of compensation options, including merit-based pay, bonuses, salary commissions, job and pay banding, team/ group incentives, and various gainsharing programs. © 2007 Thomson/South-Western. All rights reserved. 11

Designing a Pay-for-Performance System • How will performance be measured? • How will monies to be allocated for compensation increases. • Which employees will be eligible? • How will payouts be made? • How often will payouts occur? • How large will the payouts be? • Will employees perceive the rewards as valued? © 2007 Thomson/South-Western. All rights reserved. 12

Motivating Employees through Compensation • Pay Equity (also Distributive Fairness) Ø An employee’s perception that compensation received is equal to the value of the work performed. Ø A motivation theory that explains how people respond to situations in which they feel they have received less (or more) than they deserve. v Individuals form a ratio of their inputs to outcomes in their job and then compare the value of that ratio with the value of the ratio for other individuals in similar jobs. © 2007 Thomson/South-Western. All rights reserved. 13

Figure 9– 1 Relationship between Pay Equity and Motivation Doing More and Receiving Less Doing the Same and Receiving the Same Doing Less and Receiving More The greater the perceived disparity between my input/output ratio and the comparison person’s input/output ratio, the greater the motivation to reduce the inequity. © 2007 Thomson/South-Western. All rights reserved. 14

Expectancy Theory and Pay • Expectancy Theory Ø A theory of motivation that holds that employees should exert greater work effort if they have reason to expect that it will result in a reward that they value. Ø Employees also must believe that good performance is valued by their employer and will result in their receiving the expected reward. © 2007 Thomson/South-Western. All rights reserved. 15

Figure 9– 2 Pay-for-Performance and Expectancy Theory © 2007 Thomson/South-Western. All rights reserved. 16

Motivating Employees through Compensation • Pay Secrecy Ø An organizational policy prohibiting employees from revealing their compensation information to anyone. v Creates misperceptions and distrust of compensation fairness and pay-for-performance standards. Ø Arguments against secrecy: Knowledge of base pay is the strongest predictor of pay satisfaction, which is highly associated with work engagement v Knowledge of base pay more strongly predicts pay satisfaction than does the actual amount of pay received by employees. v © 2007 Thomson/South-Western. All rights reserved. 17

The Bases for Compensation • Hourly Work Ø Work paid on an hourly basis. • Piecework Ø Work paid according to the number of units produced. • Salary Workers Ø Employees whose compensation is computed on the basis of weekly, biweekly, or monthly pay periods. © 2007 Thomson/South-Western. All rights reserved. 18

The Bases for Compensation (cont’d) • Nonexempt Employees Ø Employees covered by the overtime provisions of the Fair Labor Standards Act. Ø They must be paid time and one-half their regular pay for all work performed after forty regular hours of work in a workweek. © 2007 Thomson/South-Western. All rights reserved. 19

The Bases for Compensation (cont’d) • Exempt employees Ø Employees who not covered in the overtime provisions of the Fair Labor Standards Act. Ø Managers, supervisors, and white-collar professional employees are exempted on the basis of their exercise of independent judgment and other criteria. © 2007 Thomson/South-Western. All rights reserved. 20

Figure 9– 3 Factors Affecting the Wage Mix © 2007 Thomson/South-Western. All rights reserved. 21

The Wage Mix—Internal Factors • Employer’s Compensation Strategy Ø Setting organization compensation policy to lead, lag, or match competitors’ pay. • Worth of a Job Ø Establishing the internal wage relationship among jobs and skill levels. • Employee’s Relative Worth Ø Rewarding individual employee performance • Employer’s Ability-to-Pay Ø Having the resources and profits to pay employees. © 2007 Thomson/South-Western. All rights reserved. 22

Highlights in HRM 1 Comparison of Compensation Strategies © 2007 Thomson/South-Western. All rights reserved. 23

The Wage Mix—External Factors • Labor Market Conditions Ø Availability and quality of potential employees is affected by economic conditions, government regulations and policies, and the presence of unions. • Area Wage Rates Ø A firm’s formal wage structure of rates is influenced by those being paid by other area employers for comparable jobs. © 2007 Thomson/South-Western. All rights reserved. 24

The Wage Mix—External Factors • Cost of Living Ø Local housing and environmental conditions can cause wide variations in the cost of living for employees. Ø Inflation can require that compensation rates be adjusted upward periodically to help employees maintain their purchasing power. © 2007 Thomson/South-Western. All rights reserved. 25

The Wage Mix—External Factors • Collective Bargaining Ø Escalator clauses in labor agreements provide for quarterly upward cost-of-living wage adjustments for inflation to protect employees’ purchasing power. Ø Unions bargain for real wage increases that raise the standard of living for their members. Ø Real wages are increases larger than rises in the consumer price index; that is, the real earning power of wages. © 2007 Thomson/South-Western. All rights reserved. 26

Consumer Price Index (CPI) • A measure of the average change in prices over time in a fixed “market basket” of goods and services © 2007 Thomson/South-Western. All rights reserved. 27

Job Evaluation Systems • Job Evaluation Ø The systematic process of determining the relative worth of jobs in order to establish which jobs should be paid more than others within an organization. © 2007 Thomson/South-Western. All rights reserved. 28

Different Job Evaluation Systems SCOPE OF COMPARISON BASIS FOR COMPARISON JOB AS A WHOLE JOB PARTS OR FACTORS (NONQUANTITATIVE) (QUANTITATIVE) Job ranking system Factor comparison system Job classification system Point system Job vs. job Job vs. scale © 2007 Thomson/South-Western. All rights reserved. 29

Job Evaluation Systems • Job Ranking System Ø Oldest system of job evaluation by which jobs are arrayed on the basis of their relative worth. Ø Disadvantages Does not provide a precise measure of each job’s worth. v Final job rankings indicate the relative importance of jobs, not extent of differences between jobs. v Method can used to consider only a reasonably small number of jobs. v © 2007 Thomson/South-Western. All rights reserved. 30

Figure 9– 4 Paired-Comparison Job Ranking Table Directions: Place an X in the cell where the value of a row job is higher than that of a column job. © 2007 Thomson/South-Western. All rights reserved. 31

Job Evaluation Systems • Job Classification system Ø A system of job evaluation in which jobs are classified and grouped according to a series of predetermined wage grades. Ø Successive grades require increasing amounts of job responsibility, skill, knowledge, ability, or other factors selected to compare jobs. © 2007 Thomson/South-Western. All rights reserved. 32

Point System • Point System Ø A quantitative job evaluation procedure that determines the relative value of a job by the total points assigned to it. Ø Permits jobs to be evaluated quantitatively on the basis of factors or elements—compensable factors— that constitute the job. • The Point Manual Ø A handbook that contains a description of the compensable factors and the degrees to which these factors may exist within the jobs. © 2007 Thomson/South-Western. All rights reserved. 33

Highlights in HRM 2 Point Values for Job Factors of the American Association of Industrial Management FACTORS 1 ST 2 ND 3 RD 4 TH 5 TH DEGREE DEGREE Skill 1. Education 2. Experience 3. Initiative and ingenuity 14 22 14 28 42 66 42 56 88 56 70 110 70 10 5 20 10 30 15 40 20 50 25 5 5 10 10 15 15 20 20 25 25 10 5 20 10 30 15 40 20 50 25 Effort 4. Physical demand 5. Mental or visual demand Responsibility 6. Equipment or process 7. Material or product 8. Safety of others 9. Work of others Job Conditions 10. Working conditions 11. Hazards Source: Reproduced with permission of the American Association of Industrial Management, Springfield, Mass. © 2007 Thomson/South-Western. All rights reserved. 34

Work Valuation Methods • Work Valuation Ø A job evaluation system that seeks to measure a job’s worth through its value to the organization. Ø Jobs are be valued relative to financial, operational, or customer service objectives of the organization. v Considers that work should be valued relative to the business goals of the organization rather than by an internally applied point-factor job evaluation system. Ø Work valuation serves to direct compensation dollars to the type of work pivotal to organizational goals. © 2007 Thomson/South-Western. All rights reserved. 35

Job Evaluation for Management Positions • Hay Profile Method Ø Job evaluation technique using three factors— knowledge, mental activity, and accountability—to evaluate executive and managerial positions. © 2007 Thomson/South-Western. All rights reserved. 36

The Compensation Structure • Wage and Salary survey Ø A survey of the wages paid to employees of other employers in the surveying organization’s relevant labor market. Ø Helps maintain internal and external pay equity for employees. • Labor Market Ø The area from which employers obtain certain types of workers. © 2007 Thomson/South-Western. All rights reserved. 37

Collecting Survey Data • Outside Sources of Data Ø Bureau of Labor Statistics (BLS) v National Compensation Survey Ø State and local wage surveys Ø Online survey data • Problems with Surveys Ø They are not always compatible with the user’s jobs Ø The user cannot specify what specific data to collect. © 2007 Thomson/South-Western. All rights reserved. 38

Collecting Survey Data (cont’d) • Conducting Employer-initiated Surveys Ø Select key jobs. Ø Determine relevant labor market. Ø Select organizations. Ø Decide on information to collect: wages/ benefits/ pay policies. Ø Compile data received. Ø Determine wage structure and benefits to pay. © 2007 Thomson/South-Western. All rights reserved. 39

Characteristics of Key Jobs • Key Jobs Ø Jobs that are important for wage-setting purposes and are widely known in the labor market. • Characteristics of Key Jobs 1. They are important to employees and the organization. 2. They contain a large number of positions. 3. They have relatively stable job content. 4. They have the same job content across many organizations. 5. They are acceptable to employees, management, and labor as appropriate for pay comparisons. © 2007 Thomson/South-Western. All rights reserved. 40

The Wage Curve • Wage Curve Ø A curve in a scattergram representing the relationship between relative worth of jobs and wage rates. • Pay Grades Ø Groups of jobs within a particular class that are paid the same rate. • Rate Ranges Ø A range of rates for each pay grade that may be the same for each grade or proportionately greater for each successive grade. • Red Circle Rates Ø Payment rates above the maximum of the pay range. © 2007 Thomson/South-Western. All rights reserved. 41

Figure 9– 5 Freehand Wage Curve © 2007 Thomson/South-Western. All rights reserved. 42

Figure 9– 6 Single Rate Structure © 2007 Thomson/South-Western. All rights reserved. 43

Figure 9– 7 Wage Structure with Increasing Rate Ranges © 2007 Thomson/South-Western. All rights reserved. 44

The Wage Curve (cont’d) • Competence-based Pay, (also skill-based pay or knowledge-based pay) Ø Compensation for the different skills or increased knowledge employees possess rather than for the job they hold in a designated job category. v Greater productivity, increased employee learning and commitment to work, improved staffing flexibility to meet production or service demands, and the reduced effects of absenteeism and turnover, • Broadbanding Ø Collapses many traditional salary grades into a few wide salary bands. © 2007 Thomson/South-Western. All rights reserved. 45

Government Regulation of Compensation (Federal Wage Laws) Davis-Bacon Act 1931 Required minimum wage, prevailing wage rates, 1½ overtime premium payments by federal contractors. Walsh-Healy Act 1936 Required overtime payments after 8 daily or 40 regular work hours for workers on federal contracts. Fair Labor Standards Act (FLSA) 1938 (as Amended) Interstate commerce clause used to cover workers except agricultural and exempted (managerial) employees, child labor (under 16) is prohibited. © 2007 Thomson/South-Western. All rights reserved. 46

Highlights in HRM 5 The Federal Minimum Wage Poster © 2007 Thomson/South-Western. All rights reserved. 47

Exemption from FLSA Overtime Provisions • Fair Pay Rules (2004) ØWere implemented to strengthen overtime protections and redefine the job requirements for exempt groups of employees. Overtime must be paid to employees earning less than $455 a week, or $26, 660 annually. A new “standards test” is used to determine whether employees who earn between $26, 660 and $100, 000 annually are excluded from overtime requirements. Administrative personnel to be exempt must have primary duties that include the exercise of discretion and independent judgment with respect to matters of significance. © 2007 Thomson/South-Western. All rights reserved. 48

Significant Compensation Issues • Equal Pay for Comparable Worth Ø The concept that male and female jobs that are dissimilar, but equal in terms of value or worth to the employer, should be paid the same. • Wage-Rate Compression Ø Compression of pay differentials between job classes, particularly the pay differentials between hourly workers and their managers. • Low-Salary Budgets Ø Current wage budgets reflect the general trend toward tight compensation cost controls. © 2007 Thomson/South-Western. All rights reserved. 49

Figure 9– 8 The Equal Pay Act: The Jury’s Still Out Has the Equal Pay Act been effective in raising the wages of women relative to the wages of men? That depends on whom you ask and the importance you place on government statistics. “Fifty-nine cents on the dollar” was the rallying cry of the women’s movement more than thirty years ago to illustrate the large gap between the wages of women and men. That is, for every dollar that a man made, a woman earned fifty-nine cents. Currently, government wage figures based on the usual weekly earnings of full-time wage and salary workers peg women’s average pay at 80. 1 percent of men’s compensation. Unfortunately, the gain in women’s wages relative to men’s wages has not changed significantly in recent years, as the following figures show. Source: Median usual weekly earnings of full-time wage and salary workers by sex, age, race, and Hispanic or Latino ethnicity, current dollars 1979– 2004. Unpublished tabulations from Current Population Survey, Bureau of Labor Statistics, 2004. Data at www. bls. gov. © 2007 Thomson/South-Western. All rights reserved. 50

Reducing Wage-Rate Compression • Give larger compensation increases to more-senior employees. • Emphasize pay-for-performance and reward meritworthy employees. • Limit the hiring of new applicants seeking exorbitant salaries. • Design the pay structure to allow a wide spread between hourly and supervisory jobs or between new hires and senior employees. • Provide equity adjustments for selected employees hardest hit by pay compression. © 2007 Thomson/South-Western. All rights reserved. 51

Figure 9– 9 Salary Budgets by Type of Employee, 1994– 2005 Source: Reprinted from 2004– 2005 Total Salary Increase Budget Survey with permission from Worldat. Work, 14040 N. Northsight Blvd. , Scottsdale, AZ 85260; phone (877) 951 -9191; fax (480) 483 -8352; http: //www. worldatwork. org. © 2002 Worldat. Work. Unauthorized reproduction or distribution is strictly prohibited. © 2007 Thomson/South-Western. All rights reserved. 52

Key Terms • comparable worth • pay equity • competence-based pay • pay-for-performance standard • consumer price index (CPI) • pay grades • escalator clauses • piecework • exempt employees • point system • Hay profile method • real wages • hourly work • red circle rates • job classification system • value-added compensation • job evaluation • wage and salary survey • job ranking system • wage curve • nonexempt employees • wage-rate compression • work valuation © 2007 Thomson/South-Western. All rights reserved. 53