Managing and publishing data Jonathan Rans Digital Curation

Managing and publishing data Jonathan Rans Digital Curation Centre, Edinburgh J. Rans@ed. ac. uk Twitter: @JNRans Introduction to Open Science and developing RDM services, Riga, Latvia

What will we cover? 1. Introduction and definitions 2. How to manage data 3. What to publish and where to put it

Definitions

Definition of research data Pilot focuses on research data specifically ‘Research data’ refers to information, in particular facts or numbers, collected to be examined and considered as a basis for reasoning, discussion or calculation. In a research context, examples of data include statistics, results of experiments, measurements, observations resulting from fieldwork, survey results, interview recordings and images. The focus is on research data that is available in digital form. Guidelines on Open Access to Scientific Publications and Research Data in Horizon 2020 v. 2. 1, 15 February 2016, p 3

So, what might this include? http: //www. aoml. noaa. gov/phod/dac/array_growth. html http: //www. sbirc. ed. ac. uk/documents/lbc_protocol. pdf http: //www. aoml. noaa. gov/phod/graphics/dacdata/globpop. gif

What is research data management? Plan Discover and Reuse Create Deposit and Publish Use Appraise “an explicit process covering the creation and stewardship of research materials to enable their use for as long as they retain value. ” Data management is part of good research practice

How to manage and share data

The Research Data Lifecycle Data Management Planning Data creation Annotating / documenting data Analysis, use, versioning Discover and Reuse Storage and backup Publishing papers and data Preparing for deposit Deposit and Archiving and sharing Publish Licensing Citing… Plan Create Use Appraise

What is metadata? Data about data • Citation • Discovery • Reuse

What is the difference? Metadata • Standardised • Structured • Machine and human readable Documentation Metadata

What is the minimum required? Data. Cite metadata used by Open. AIRE Citation/disambiguation • Identifier e. g. DOI • Creator • Title • Publisher • Publication Year Licencing/access conditions

What are persistent identifiers? They are an alphanumeric code identifying a resource, organisation or individual They must be • Unique • Persistent Ideally they should be actionable too

How do persistent identifiers work Taken from the DCC guide: How to Cite Datasets and Link to Publications http: //www. dcc. ac. uk/resources/how-guides/cite-datasets

Disciplinary metadata standards to use Use relevant standards for interoperability www. dcc. ac. uk/resources/metadata-standards

Some formats are better for long-term It’s preferable to opt formats that are: • Uncompressed • Non-proprietary • Open, documented • Standard representation (ASCII, Unicode) Data centres may have preferred formats for deposit e. g. Type Recommended Non-preferred Tabular data CSV, TSV, SPSS portable Excel Text Plain text, HTML, RTF PDF/A only if layout matters Word Media Container: MP 4, Ogg Codec: Theora, Dirac, FLAC Quicktime H 264 Images TIFF, JPEG 2000, PNG GIF, JPG Structured data XML, RDF RDBMS Further examples: http: //www. data-archive. ac. uk/create-manage/formats-table

Licensing research data openly This DCC guide outlines the pros and cons of each approach and gives practical advice on how to implement your licence CREATIVE COMMONS LIMITATIONS Horizon 2020 Open Access guidelines point to: or NC Non-Commercial What counts as commercial? ND No Derivatives Severely restricts use These clauses are not open licenses www. dcc. ac. uk/resources/how-guides/license-research-data

EUDAT licensing tool Answer questions to determine which licence(s) are appropriate to use http: //ufal. github. io/lindat-license-selector

Options for closed data Institutional data archive/vault Safe havens – (e. g. secure patient data) 3 rd party data archiving Cloud storage Institutional servers – the ‘do nothing’ option

Options for open data Domain repository General repository – Figshare, Zenodo, Dryad Institutional repository Journal supplementary material Departmental web page

Go Ø Finding external repositories General directories Re 3 data. org Ø Domain specific directories e. g. life sciences – Biosharing. org Ø Data journal recommendations Edinburgh research data blog: Sources of dataset peer review Ø Funding body recommendations E. g. Wellcome Trust Data repositories and database sources

A conversation with the researcher There may be an accepted repository used by peers or required by funders Multidisciplinary studies may not have an obvious home Data types and volumes will impact on decision

Data repositories • Does your publisher or funder suggest a repository? • Are there data centres or community databases for your discipline? • Does your university offer support for long-term preservation? Zenodo • Open. AIRE-CERN joint effort • Multidisciplinary repository • Multiple data types – Publications – Long tail of research data • Citable data (DOI) • Links funding, publications, data & software http: //databib. org http: //service. re 3 data. org/search www. zenodo. org

Any Questions? Jonathan Rans J. Rans@ed. ac. uk @JNRans Image Credits Research Dictionary: http: //www. saquiresearch. com Himalayas: www. cntraveller. com