Management Principles of Human Services Warmup Activity n

Management Principles of Human Services

Warm-up Activity n In your own words, define: l Procrastinate l Time Management l Dovetail n Then use each word in a sentence.

Learning to Manage

Introduction into Time Management Identify the benefits of managing time. n Relate the use of time to values and goals. n Develop a weekly and daily plan for managing time. n Describe ways in which technology can help as a time management tool. n

Key Terms These words will be on your quizzes and tests. Copy these to your notes. n Management n Resource n Management Process n Nonhuman Resource n Human Resource

Key Terms These words will be on your quizzes and tests. Copy these to your notes. n n Procrastinate: putting something off until the last minute Time Management: controlling the use of time. l n n n n n a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects and goals Planning: creating a course of action Allocating: distribute according to a plan Setting goals: process of deciding what you want and creating a plan to achieve the result you desire Analyze: to look at the details to discover key parts Prioritize: to think about importance Prune: to cut back Adjust: to shift, to make something fit better Optimize: to get the most out of something (an act or supply, etc. ) Philanthropy: giving time, talent and/or treasure and taking action for the common good Advocacy: an act, or process of writing or speaking in favor of, or supporting, a cause

Learning to Manage n n n You live in a busy world. You have to keep track of responsibilities, assignments, and deadlines. Keeping all these details straight is not always easy. Learning some management skills can help you maintain control of your life. Management can be defined as wisely using means to achieve goals. The means used are called resources. Resources may be time, objects, services, or abilities.

Learning to Manage n n Management involves following a series of steps called the management process. You begin the process by identifying your goals. Then you must recognize your personal priorities and standards and determine what resources you have available. You must form a plan and put it into action. The final step of the management process is to evaluate the results. This process will help you use your resources efficiently to solve problems, make decisions, and meet goals.

The Management Process 1. 2. 3. 4. 5. 6. Identify your goals. Recognize your personal priorities and standards. Determine your resources. Form a plan. Implement the plan. Evaluate the results.

Resources: Nonhuman and Human n n Resources can be classified as nonhuman or human. Nonhuman resources are not physically or mentally part of a person. They include time, money, possessions, and community resources. Community resources are parks, schools, libraries, and other facilities that are shared by many people. Human resources come from within people. They include skills, knowledge, talents, energy, and people themselves.

Resources: Nonhuman and Human n n n Abilities Communication Creativity Dedication Enthusiasm Flexibility Interests Knowledge Optimism People Skills Talents Nonhuman n n Appliances Car Clothing Fire and Police Protection Food Housing Libraries Money Parks Schools Time

Resources n n Limits on resources will be different at different points in your life. In addition to being limited, many resources are expendable. A piece of paper is an expendable resource. Not all resources are gone forever. Some can be renewed. Some resources are actually expandable. Solving problems, making decisions, and using skills tend to improve with use.

Resources are flexible. They can be decreased and increased in a number of ways. You cannot plan to win a contest. However, you can use various techniques to help you make the most of limited resources. These techniques include: 1. Substituting Resources 2. Combining Resources 3. Exchanging Resources n

The Management Process (cont. ): Planning n n Form a plan. Implement the plan.

Evaluate the Results n n n The final step of the management process is to evaluate your results. Evaluation helps make every experience a learning experience. After you have completed all the steps in your plan, you will want to do a final evaluation. Many people like to keep records of their evaluations that can be used for reaching future goals. Such records can make planning easier the next time.

Where Does Your Time Go?

“It takes time to save time. ” -Alec Mc. Kenzie, popular time management specialist

Self Check n. Y = Yes, frequently n S = Sometimes n N = No, never

Self Check n. I know what is important to me. n I make time for those things I feel are most important. n I know how I spend my time. n I know that learning requires time and repetition.

Self Check n. I keep and follow a monthly calendar. n I keep and follow a weekly planner. n I plan ahead for project due dates and future events.

Self Check n. I set goals for myself. n I reward myself when I reach a goal. n I know what procrastination is and how it affects my ability to manage my time.

Scoring Self Check n# of Ys_____ x 100 n # of Ss_____ x 50 n # of Ns_____ x 0 n TOTAL _____

I wish I had more time… n Time is a special resource. All people have the same amount of time, 24 hours a day, but use it differently. Because the use of time is unique to every person, this resource will be given individual treatment.

Managing Time Effectively

Managing Your Time n Managing time is very important because once this resource is wasted, it is never regained. It is lost forever.

Topic Terms Time Management n Dovetail n Implement n

“Review your priorities; ask yourself the question, “What is the best use of my time right now? ” Alan Lakein Time management author

Why Plan Your Time? n Time management is the ability to plan and use time well. It is not a way to change time but to change people. Time management is really about selfmanagement. By managing time, you accomplish more of what you want to do. This is the main reason for time management.

Other Benefits of Managing Time n n You meet your deadlines. You are ready to face each day’s responsibilities. You can put small periods of time to good use so none is wasted. You complete your short-term goals, work toward long-term goals, and even find time for visionary goals.

Steps in Time Management Time is managed in three steps: 1. Planning 2. Carrying out the plan 3. Evaluating the results n

Planning Your Time “Plan your work for today and every day, then work your plan. ” Dr. Norman Vincent Peale, Self-help author

Planning n Before planning actually begins, you need a clear work area. You also need to review your goals and personal priorities. l l Get Organized-Good planning begins with an organized work area. Consider Goals and Personal Priorities. Occasionally you must skip some interesting activities to allow room for those most important to you. Make To-Do Lists-Activities that are not part of a routine should be added to a to-do list. Create a Weekly Plan-Look ahead to next week and note any special assignments due. That way no important task is left to the last minute.

Implementing the Plan n Now it is time to put your plan into action. To implement a plan simply means to carry it out. Remember your standards of excellence. Think: “Do it well so it reflects the pride I have in myself. ”

Evaluating the Plan n n Evaluation may be as simple as noting whether of not the plan worked. If you finish all the tasks scheduled for the day, you can begin working on tomorrow’s. That will help you get ahead of your deadlines. If some tasks could not be completed, ask yourself why. With practice, you will be able to set more realistic deadlines.

Managing Time Wisely n Using Time Management Aidsl n Planners, Calendars, Schedules, Phone Organizers. Using Time Management Strategiesl l l Steer clear of time wasters Avoid procrastination Combine tasks whenever possible. When you combine or fit tasks together, you dovetail them. Break tasks into smaller steps Compensate for lost time Be prepared to use spare time

Procrastination n Putting off doing something unpleasant or burdensome until a further time. n REMEMBER…things do not get any easier when they are put off!

How To Reduce Procrastination n Start small n Realize how miserable you’ll feel until the work is done. n Tell yourself you are wasting time.

How To Reduce Procrastination n Be accountable to someone else. n Add variety. n Promise yourself a reward.

Ways To Master Your Time n Prepare for the morning the evening before n Get up 15 minutes earlier in the morning n Don’t rely on your memory n Leave room in your day for the unexpected

Ways To Master Your Time n Do one thing at a time n Let things slide from time to time n Learn to say NO n Get enough sleep n Learn to relax

Energy and Task Management n n Time is a limited resource and so is energy. A time management plan must take into consideration the energy a person has to give. No amount of goal setting can force you to accomplish more than your body can handle. All work and no play is not a formula for healthy living. Rest and recreation should be included in your daily schedule.

Balancing Personal, Family, Work, and Leisure Time n n Balancing your time means making sure that everything you value is included in your schedule. Everyone has only 24 hours each day. To accomplish all the tasks that become a part of a busy schedule means managing yourself first. Then you can use your time to pursue your priorities.

Planning Your Time n What do you use?

Your Assignment n Major l 100 n Two Summative – 70% points Part l Daily Activity Log (50) l Think It Through (50)