MANAGE TIME EFFECTIVELY TO ENHANCE PRODUCTIVITY AND ENABLE

MANAGE TIME EFFECTIVELY TO ENHANCE PRODUCTIVITY AND ENABLE A BALANCED LIFESTYLE Unit Standard 117171 Level 3 Credits 2

INTRODUCTION Company Introduction Moripe Holdings is an enterprise development service provider which delivers accredited broad range of solutions. Moripe Holdings is a 100% black owned company, Operational since 2003, Accredited with: • Service Seta • TETA • ETDP • MICT Facilitator Details - Name: Solomon - Surname: Moripe

What is time management? Analysis and self-reflection on the existing time management practices are a good start in coming up with more effective and efficient ones. Identifying the strengths and weaknesses will lead someone to come up with a more workable plan / schedule. Further, the identified weaknesses will help one to develop and design more responsive / effective time management strategies. Why Is Time Management Important? • Improve your performance • Produce better work • Deliver work on time • Reduce your stress • Improved career opportunities • Boost your confidence • Become more efficient

SPECIFIC OUTCOMES • Reflect on personal use of time in order to plan a balanced lifestyle • Research aspects of a balanced lifestyle and their relationship to productivity. • Investigate tools and techniques to manage time. • Apply knowledge of time management to enhance own productivity and lifestyle.

ROAD MAP • Overview of Time & Productivity • Time wasters • Consequences of not proper time management • Steps to improve time management • Time management tools & Technique • Habits of Highly effective people • Enhance your time productivity

OVERVIEW OF TIME & PRODUCTIVITY • Time • Productivity • Time wasters in a workplace • The consequences of not proper time management

TIME • The real meaning of time • The role of self-management

PRODUCTIVITY • What is a work-life balance? • Organising and Managing your Environment • Time Solutions: Utilising Your Time Wisely

TIME WASTERS • Time Waster #1: Emails • Time Waster #2: Meetings • Time Waster #3: Online Distractions • Time Waster #4: Colleague Interactions • Time Waster #5: Motivation (or rather, a lack of) • Time Waster #6: Disorganization

THE CONSEQUENCES OF NOT PROPER TIME MANAGEMENT • Poor quality of work • Missed Deadline • Poor working relationships

STEPS TO IMPROVE TIME MANAGEMENT • Delegate Tasks • Prioritize Work • Create a Schedule • Set up Deadlines • Overcome Procrastination • Deal With Stress Wisely • Avoid Multitasking • Take regular breaks • Learn to say NO

TIME MANAGEMENT TOOLS AND TECHNIQUES • Goal Setting • Prioritising (Eisenhower Matrix • Taming the Telephone • Delegation • Pareto Principles • 4 Quadrant week plan

GOAL SETTING • Are you where you want to be? • What do you want? • How to set your goal?

PRIORITISING YOUR LIFE • The balance • 4 Quadrants of the Eisenhower Matrix for work prioritisation

TAMING THE TELEPHONE • How much time do you spend / waste on the phone? • Saving time on outgoing calls • Deal with priority issues appropriately

DELEGATION • Why don’t managers delegate? • Delegation is only effective when • Steps for effective delegation

PARETO PRINCIPLE • Recognizing your 20 percent • Implementing the 80/20 rule • 80 percent or 20 percent

FOUR (4) QUADRANT WEEK PLAN • Quadrant 1: Important and Urgent • Quadrant 2: Important but not Urgent • Quadrant 3: Not Important but Urgent • Quadrant 4: Not Urgent and Not Important

THE 7 HABITS OF HIGHLY EFFECTIVE PEOPLE The 7 Habits of Highly Effective People puts forward a principle-centered approach to both personal and interpersonal effectiveness. This include the following habits: • Be proactive • Begin with the end in mind • Put first things first • Think win/win • Seek to understand first, before making yourself understood • Learn to synergize • Sharpen the saw

BE PROACTIVE

BEGIN WITH THE END IN MIND

PUT FIRST THINGS FIRST

THINK WIN/WIN

SEEK TO UNDERSTAND FIRST, BEFORE MAKING YOURSELF UNDERSTOOD

LEARN TO SYNERGIZE

SHARPEN THE SAW

ENHANCE YOUR TIME PRODUCTIVITY Time Tips • Keep records of the way you do things • Set aside a little time • Always allow for imaginative and intuitive responses • Keep your mind open for the occurrence of critical incidents and learning periods • Try to time things just right and try to move smoothly and easily from one activity to another • Have a “reserve bank” of activities ready for those times when you cannot proceed with a task through no fault of your own • Periodically analyse your performance critically Organize yourself around your best time • When do you work your best? • Draw up a time log for a week

CONCLUSION • In conclusion, time management is a very important skill to be learned and to be mastered in order to have a better lifestyle. • By managing well time, you will no longer suffer from stress and your works/tasks will be done on time and with great quality. • Remember that it is important to have the attitude to change your schedules and to change procrastination. • Also, take into account all of the explained strategies that are very helpful to achieve a better time management.