Manage Curriculum Materials Hardcopy Overview Request TextbooksMaterials Request
Manage Curriculum Materials (Hardcopy)
Overview Request Textbooks/Materials • Request for more textbooks/materials from CDD (Existing material) • Recommend new books to CDD (New material) Receive Textbooks/Materials • Record receive of textbooks/materials from by CDD/3 rd party vendors Curriculum Materials Inventory • Keeps track of textbook inventory in School Textbook Loan Inquiry • Record textbook loaned to students and teachers Textbook Loaned By Student Report Unreturned Textbooks Report • Generates a form for student to verify the textbooks loaned by them • Keeps track of textbooks loaned but not yet returned
Overview Request Textbooks/Materials • Request for more textbooks/materials from CDD (Existing material) • Recommend new books to CDD (New material) Receive Textbooks/Materials • Record receive of textbooks/materials from by CDD/3 rd party vendors Curriculum Materials Inventory • Keeps track of textbook inventory in School Textbook Loan Inquiry • Record textbook loaned to students and teachers Textbook Loaned By Student Report • Generates a form for student to verify the textbooks loaned by them Unreturned Textbooks • Keeps track of textbooks loaned but not yet returned Report
C 4 P-CM 01: Request Textbook/Materials • Description: – This page allows the Roles below to request New or Existing Materials from CDD • Granted Role: – School Textbook Officer • Menu Path: – Curriculum Management > Curriculum Materials > Request Textbooks/Materials
Request Textbook Flowchart Select Material Type Existing material New Material Select from Lookup Enter Textbook Title Fill in details Submit Request
How to use 1. 2. 3. 4. 5. Navigate to the screen via menu path Click Add a New Value Search for desired textbook Enter details Click Save Refer also to Online Help
Navigate
Click Add a New Value
Select the Academic Institution
Select the Academic Institution
Select the Campus
Click Add button
Select Request Type List of Request Type: 1) Select ‘Existing Material’ when requesting for textbooks present in CDD’s list of approved textbooks 2) Select ‘New Material’ when recommending new curriculum materials to CDD
Select Textbook from Item ID
Select Textbook from Item ID Enter search parameters to narrow down search result
Textbook details are shown
Fill in the details
Add/Remove a Textbook Click ‘+’ to ‘-’ add to remove another the textbook
Request for New Material
Save to Submit the request
Email to CDD
After submit 1)Before approval, ‘Cancel’ button is available. 2)After approval, ‘Cancel’ button will not be available. User will have to contact CDD directly if they wish to cancel request.
Important Notes • School may request for multiple textbooks. – CDD may reject request if 1 of the textbook in the request is Rejected. – CDD will indicate the book in their comments – School will have to submit request again excluding the textbook which has been rejected
Overview Request Textbooks/Materials • Request for more textbooks/materials from CDD (Existing material) • Recommend new books to CDD (New material) Receive Textbooks/Materials • Record receive of textbooks/materials from by CDD/3 rd party vendors Curriculum Materials Inventory • Keeps track of textbook inventory in School Textbook Loan Inquiry • Record textbook loaned to students and teachers Textbook Loaned By Student Report • Generates a form for student to verify the textbooks loaned by them Unreturned Textbooks • Keeps track of textbooks loaned but not yet returned Report
C 4 P-CM 02: Receive Textbooks/Materials • Description: – Receive the Textbook/Materials from MOE CDD • Granted Role: – School Textbook Officer • Menu Path: – Curriculum Management > Curriculum Materials > Receive Textbooks/Materials
Receive Textbook Flowchart Receives/ Collected Textbook Search Requisition ID for textbook Fill in details Click Save
How to use 1. 2. 3. 4. Navigate to the screen via menu path Search for related Requisition ID Enter details Click Save Refer also to Online Help
Navigate
Click onto Search button
Click onto Request to Record Receive of Textbook
Request that has not been Issued
On Receive of Textbook
Fill in the details
Click Save Button On Save, the Quantity Received will be added to the Quantity on Hand in Inventory For example, If Quantity on Hand value is 254 then on save, Quantity on Hand will add up to 324
Important Notes • Value entered in Quantity Received will be added into the Quantity on Hand in Inventory page
Overview Request Textbooks/Materials • Request for more textbooks/materials from CDD (Existing material) • Recommend new books to CDD (New material) Receive Textbooks/Materials • Record receive of textbooks/materials from by CDD/3 rd party vendors Curriculum Materials Inventory • Keeps track of textbook inventory in School Textbook Loan Inquiry • Record textbook loaned to students and teachers Textbook Loaned By Student Report Unreturned Textbooks Report • Generates a form for student to verify the textbooks loaned by them • Keeps track of textbooks loaned but not yet returned
C 4 P-CM 03: Maintain Curriculum Materials Inventory • Description: – This function allows the Roles below to keep track of the School’s Inventory • Granted Role: – School Textbook Officer • Menu Path: – Curriculum Management > Curriculum Materials Inventory
Update Inventory Flowchart Loaned textbook Damaged textbook Lost textbook Update Quantity on Loan and Quantity in Stock Update Damaged value Update Lost value
How to use 1. 2. 3. 4. 5. Navigate to the screen via menu path Search Textbook by Author/ISBN Number Click onto corresponding search result Update details Click Save Refer also to Online Help
Navigate
Search for Textbook Enter search parameters
Click onto Textbook link
Fill in the details Quantity in Stock + Quantity on Loan = Quantity on Hand To record books sent to Disposal Unit
Click Save Button
Important Notes • When to Update? – Loan Textbook to Students/Teachers – Disposed Textbooks – Lost or Damaged Textbooks • Quantity on Hand = Quantity in Stock + Quantity on Loan
Overview Request Textbooks/Materials • Request for more textbooks/materials from CDD (Existing material) • Recommend new books to CDD (New material) Receive Textbooks/Materials • Record receive of textbooks/materials from by CDD/3 rd party vendors Curriculum Materials Inventory • Keeps track of textbook inventory in School Textbook Loan Inquiry • Record textbook loaned to students and teachers Textbook Loaned By Student Report • Generates a form for student to verify the textbooks loaned by them Unreturned Textbooks • Keeps track of textbooks loaned but not yet returned Report
C 4 P-CM 04: Textbook Loan Inquiry • Description: – Record Loan of Textbooks to Teachers • Granted Role: – School Textbook Officer • Menu Path: – Curriculum Management > Curriculum Materials > Textbook Loan Inquiry (Teacher)
Textbook Loan Inquiry Flowchart Issue textbook to teacher Teacher returns textbook Teacher lost textbook Select Teacher ID from Lookup Update Balance Qty to 0 Update Issue Qty and Balance Qty value Update Return Qty to 1 Update Lost Qty to 1 Click Save If damaged, update Damaged Qty to 1 Click Save
How to use 1. 2. 3. 4. 5. Navigate to the screen via menu path Click Search Click onto Class to Loan Textbook Enter details Click Save Refer also to Online Help
Navigate
Click onto Search button
Click Textbook to Record Loan of Textbook to Teachers
Look up Teacher’s ID
Fill in the details
Issue Textbook to Teachers(1) 0 – No textbook was given to Teacher 1 – 1 textbook was given to Teacher
Issue Textbook to Teachers (2) 0 – No textbook with Teacher 1 – 1 Textbook with Teacher **Note: Sum of Balance Qty, Return Qty and Quantity Lost must be equal to Issue Qty
Record Return of Textbook Change value to 0 0 – No textbook with Teacher 0 – No textbook was returned 1 – 1 textbook was returned
Record Return of Damaged Textbooks 0 – No damaged textbook 1 – 1 textbook was returned
Record Lost Textbooks 0 – No textbook lost 1 – 1 textbook was returned 0 – No textbook was returned
Click Save Button
Important Notes • To update Curriculum Materials Inventory each time Textbooks are issued • The summary of the scenarios are: Scenario Balance Qty Issue Qty Return Damaged Quantity Qty Lost Textbook with Teacher but not yet collected by student 0 1 0 0 0 Textbook collected by student 1 1 0 0 0 Textbook returned in good condition 0 1 1 0 0 Textbook returned but damaged 0 1 1 1 0 Textbook lost by student 0 1 0 0 1
Important Notes • To update Curriculum Materials Inventory each time Textbooks are issued
Overview Request Textbooks/Materials • Request for more textbooks/materials from CDD (Existing material) • Recommend new books to CDD (New material) Receive Textbooks/Materials • Record receive of textbooks/materials from by CDD/3 rd party vendors Curriculum Materials Inventory • Keeps track of textbook inventory in School Textbook Loan Inquiry • Record textbook loaned to students and teachers Textbook Loaned By Student Report • Generates a form for student to verify the textbooks loaned by them Unreturned Textbooks • Keeps track of textbooks loaned but not yet returned Report
C 4 P-CM 05: Textbook Loaned by Student Report • Description: – This Function allows the Role below to view the Textbooks Loaned by Student • Granted Role: – School Textbook Officer / Class Teacher • Menu Path: – Curriculum Management > Curriculum Materials > Report > Textbook Loaned by Students
How to use 1. Navigate to the Screen via Menu Path 2. Enter Query Name 3. Click Search Button Refer also to Online Help
Navigate
Click Add a New Value
Enter a Run Control ID Enter a meaningful name for easy reference
Click Add Button
Fill in the details
Click Run Button
Click Checkbox
Click Ok Button
Click Report Manager
Click Administration Tab
Click onto link with *. pdf Click Refresh until Status is Posted
Report Sample
Overview Request Textbooks/Materials • Request for more textbooks/materials from CDD (Existing material) • Recommend new books to CDD (New material) Receive Textbooks/Materials • Record receive of textbooks/materials from by CDD/3 rd party vendors Curriculum Materials Inventory • Keeps track of textbook inventory in School Textbook Loan Inquiry • Record textbook loaned to students and teachers Textbook Loaned By Student Report • Generates a form for student to verify the textbooks loaned by them Unreturned Textbooks • Keeps track of textbooks loaned but not yet returned Report
C 4 P-CM 06: Unreturned Textbooks Report • Description: – This Function allows the Roles below to view List of Unreturned Textbooks • Granted Role: – School Textbook Officer • Menu Path: – Reporting Tools > Query Viewer
How to use 1. Navigate to the Screen via Menu Path 2. Enter Query Name 3. Click Search Button Refer also to Online Help
Navigate
Enter Query Name
Click Search Button
Click Run to HTML
Select Acad Year
Select Institution
Select Campus
Click View Results button
Click Excel Spreadsheet to download to local machine
End of Presentation Thank You
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