Manage Curriculum Materials Hardcopy Overview Request TextbooksMaterials Request

Manage Curriculum Materials (Hardcopy)

Overview Request Textbooks/Materials • Request for more textbooks/materials from CDD (Existing material) • Recommend new books to CDD (New material) Receive Textbooks/Materials • Record receive of textbooks/materials from by CDD/3 rd party vendors Curriculum Materials Inventory • Keeps track of textbook inventory in School Textbook Loan Inquiry • Record textbook loaned to students and teachers Textbook Loaned By Student Report Unreturned Textbooks Report • Generates a form for student to verify the textbooks loaned by them • Keeps track of textbooks loaned but not yet returned

Overview Request Textbooks/Materials • Request for more textbooks/materials from CDD (Existing material) • Recommend new books to CDD (New material) Receive Textbooks/Materials • Record receive of textbooks/materials from by CDD/3 rd party vendors Curriculum Materials Inventory • Keeps track of textbook inventory in School Textbook Loan Inquiry • Record textbook loaned to students and teachers Textbook Loaned By Student Report • Generates a form for student to verify the textbooks loaned by them Unreturned Textbooks • Keeps track of textbooks loaned but not yet returned Report

C 4 P-CM 01: Request Textbook/Materials • Description: – This page allows the Roles below to request New or Existing Materials from CDD • Granted Role: – School Textbook Officer • Menu Path: – Curriculum Management > Curriculum Materials > Request Textbooks/Materials

Request Textbook Flowchart Select Material Type Existing material New Material Select from Lookup Enter Textbook Title Fill in details Submit Request

How to use 1. 2. 3. 4. 5. Navigate to the screen via menu path Click Add a New Value Search for desired textbook Enter details Click Save Refer also to Online Help

Navigate

Click Add a New Value

Select the Academic Institution

Select the Campus

Click Add button

Select Request Type List of Request Type: 1) Select ‘Existing Material’ when requesting for textbooks present in CDD’s list of approved textbooks 2) Select ‘New Material’ when recommending new curriculum materials to CDD

Select Textbook from Item ID

Select Textbook from Item ID Enter search parameters to narrow down search result

Textbook details are shown

Fill in the details

Add/Remove a Textbook Click ‘+’ to ‘-’ add to remove another the textbook

Request for New Material

Save to Submit the request

Email to CDD

After submit 1)Before approval, ‘Cancel’ button is available. 2)After approval, ‘Cancel’ button will not be available. User will have to contact CDD directly if they wish to cancel request.

Important Notes • School may request for multiple textbooks. – CDD may reject request if 1 of the textbook in the request is Rejected. – CDD will indicate the book in their comments – School will have to submit request again excluding the textbook which has been rejected

Overview Request Textbooks/Materials • Request for more textbooks/materials from CDD (Existing material) • Recommend new books to CDD (New material) Receive Textbooks/Materials • Record receive of textbooks/materials from by CDD/3 rd party vendors Curriculum Materials Inventory • Keeps track of textbook inventory in School Textbook Loan Inquiry • Record textbook loaned to students and teachers Textbook Loaned By Student Report • Generates a form for student to verify the textbooks loaned by them Unreturned Textbooks • Keeps track of textbooks loaned but not yet returned Report

C 4 P-CM 02: Receive Textbooks/Materials • Description: – Receive the Textbook/Materials from MOE CDD • Granted Role: – School Textbook Officer • Menu Path: – Curriculum Management > Curriculum Materials > Receive Textbooks/Materials

Receive Textbook Flowchart Receives/ Collected Textbook Search Requisition ID for textbook Fill in details Click Save

How to use 1. 2. 3. 4. Navigate to the screen via menu path Search for related Requisition ID Enter details Click Save Refer also to Online Help

Navigate

Click onto Search button

Click onto Request to Record Receive of Textbook

Request that has not been Issued

On Receive of Textbook

Fill in the details

Click Save Button On Save, the Quantity Received will be added to the Quantity on Hand in Inventory For example, If Quantity on Hand value is 254 then on save, Quantity on Hand will add up to 324

Important Notes • Value entered in Quantity Received will be added into the Quantity on Hand in Inventory page

Overview Request Textbooks/Materials • Request for more textbooks/materials from CDD (Existing material) • Recommend new books to CDD (New material) Receive Textbooks/Materials • Record receive of textbooks/materials from by CDD/3 rd party vendors Curriculum Materials Inventory • Keeps track of textbook inventory in School Textbook Loan Inquiry • Record textbook loaned to students and teachers Textbook Loaned By Student Report Unreturned Textbooks Report • Generates a form for student to verify the textbooks loaned by them • Keeps track of textbooks loaned but not yet returned

C 4 P-CM 03: Maintain Curriculum Materials Inventory • Description: – This function allows the Roles below to keep track of the School’s Inventory • Granted Role: – School Textbook Officer • Menu Path: – Curriculum Management > Curriculum Materials Inventory

Update Inventory Flowchart Loaned textbook Damaged textbook Lost textbook Update Quantity on Loan and Quantity in Stock Update Damaged value Update Lost value

How to use 1. 2. 3. 4. 5. Navigate to the screen via menu path Search Textbook by Author/ISBN Number Click onto corresponding search result Update details Click Save Refer also to Online Help

Navigate

Search for Textbook Enter search parameters

Click onto Textbook link

Fill in the details Quantity in Stock + Quantity on Loan = Quantity on Hand To record books sent to Disposal Unit

Click Save Button

Important Notes • When to Update? – Loan Textbook to Students/Teachers – Disposed Textbooks – Lost or Damaged Textbooks • Quantity on Hand = Quantity in Stock + Quantity on Loan

Overview Request Textbooks/Materials • Request for more textbooks/materials from CDD (Existing material) • Recommend new books to CDD (New material) Receive Textbooks/Materials • Record receive of textbooks/materials from by CDD/3 rd party vendors Curriculum Materials Inventory • Keeps track of textbook inventory in School Textbook Loan Inquiry • Record textbook loaned to students and teachers Textbook Loaned By Student Report • Generates a form for student to verify the textbooks loaned by them Unreturned Textbooks • Keeps track of textbooks loaned but not yet returned Report

C 4 P-CM 04: Textbook Loan Inquiry • Description: – Record Loan of Textbooks to Teachers • Granted Role: – School Textbook Officer • Menu Path: – Curriculum Management > Curriculum Materials > Textbook Loan Inquiry (Teacher)

Textbook Loan Inquiry Flowchart Issue textbook to teacher Teacher returns textbook Teacher lost textbook Select Teacher ID from Lookup Update Balance Qty to 0 Update Issue Qty and Balance Qty value Update Return Qty to 1 Update Lost Qty to 1 Click Save If damaged, update Damaged Qty to 1 Click Save

How to use 1. 2. 3. 4. 5. Navigate to the screen via menu path Click Search Click onto Class to Loan Textbook Enter details Click Save Refer also to Online Help

Navigate

Click onto Search button

Click Textbook to Record Loan of Textbook to Teachers

Look up Teacher’s ID

Fill in the details

Issue Textbook to Teachers(1) 0 – No textbook was given to Teacher 1 – 1 textbook was given to Teacher

Issue Textbook to Teachers (2) 0 – No textbook with Teacher 1 – 1 Textbook with Teacher **Note: Sum of Balance Qty, Return Qty and Quantity Lost must be equal to Issue Qty

Record Return of Textbook Change value to 0 0 – No textbook with Teacher 0 – No textbook was returned 1 – 1 textbook was returned

Record Return of Damaged Textbooks 0 – No damaged textbook 1 – 1 textbook was returned

Record Lost Textbooks 0 – No textbook lost 1 – 1 textbook was returned 0 – No textbook was returned

Click Save Button

Important Notes • To update Curriculum Materials Inventory each time Textbooks are issued • The summary of the scenarios are: Scenario Balance Qty Issue Qty Return Damaged Quantity Qty Lost Textbook with Teacher but not yet collected by student 0 1 0 0 0 Textbook collected by student 1 1 0 0 0 Textbook returned in good condition 0 1 1 0 0 Textbook returned but damaged 0 1 1 1 0 Textbook lost by student 0 1 0 0 1

Important Notes • To update Curriculum Materials Inventory each time Textbooks are issued

Overview Request Textbooks/Materials • Request for more textbooks/materials from CDD (Existing material) • Recommend new books to CDD (New material) Receive Textbooks/Materials • Record receive of textbooks/materials from by CDD/3 rd party vendors Curriculum Materials Inventory • Keeps track of textbook inventory in School Textbook Loan Inquiry • Record textbook loaned to students and teachers Textbook Loaned By Student Report • Generates a form for student to verify the textbooks loaned by them Unreturned Textbooks • Keeps track of textbooks loaned but not yet returned Report

C 4 P-CM 05: Textbook Loaned by Student Report • Description: – This Function allows the Role below to view the Textbooks Loaned by Student • Granted Role: – School Textbook Officer / Class Teacher • Menu Path: – Curriculum Management > Curriculum Materials > Report > Textbook Loaned by Students

How to use 1. Navigate to the Screen via Menu Path 2. Enter Query Name 3. Click Search Button Refer also to Online Help

Navigate

Click Add a New Value

Enter a Run Control ID Enter a meaningful name for easy reference

Click Add Button

Fill in the details

Click Run Button

Click Checkbox

Click Ok Button

Click Report Manager

Click Administration Tab

Click onto link with *. pdf Click Refresh until Status is Posted

Report Sample

Overview Request Textbooks/Materials • Request for more textbooks/materials from CDD (Existing material) • Recommend new books to CDD (New material) Receive Textbooks/Materials • Record receive of textbooks/materials from by CDD/3 rd party vendors Curriculum Materials Inventory • Keeps track of textbook inventory in School Textbook Loan Inquiry • Record textbook loaned to students and teachers Textbook Loaned By Student Report • Generates a form for student to verify the textbooks loaned by them Unreturned Textbooks • Keeps track of textbooks loaned but not yet returned Report

C 4 P-CM 06: Unreturned Textbooks Report • Description: – This Function allows the Roles below to view List of Unreturned Textbooks • Granted Role: – School Textbook Officer • Menu Path: – Reporting Tools > Query Viewer