MANAGE ATTENDANCE Introduction Student Attendance is to keep

Introduction Student Attendance is to keep track of the number of times a student

Student Attendance Summary Below is a quick glance of the activities that are applicable

MANAGE ATTENDANCE Generate Attendance Roster

Flow Chart Generate Attendance Roster Add/Remove Attendance Dates OPTIONAL Record Attendance View Attendance Statistics

Generate Attendance Roster 1. Navigate to Curriculum Management > Attendance Roster By Class 2.

Generate Attendance Roster Note: Once Generate button is clicked, the Class Meetings will be

MANAGE ATTENDANCE Add/Remove Attendance Dates

Add/Remove Attendance Dates 1. Navigate to Curriculum Management > Attendance Roster By Class 2.

Add/Remove Attendance Dates 4. Click ‘+’ icon to add missing date OR ‘-’ icon

Add/Remove Attendance Dates 5. A new row will appear upon clicking ‘+’ icon, then

Add/Remove Attendance Dates 6. Click Create button to fetch list of students for the

Record Attendance 1. Navigate to Curriculum Management > Attendance Roster By Class 2. In

Record Attendance 4. Click View button to view list of students on a specific

Record Attendance 5. Click View All link to view the entire list of students

Record Attendance Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

Record Attendance 6. Mark the student(s) attendance Present Late Description The student is PRESENT

Record Attendance 8 7 Absence/Late Reason Description 9 7. Give reason for student that

Record Attendance 10. Verify the Updated? Checkbox is ticked 11. Click Save button 10

Record Attendance Note: There is also an indication for Student Movement Status Editable? Transferred

MANAGE ATTENDANCE View Attendance Statistics

View Attendance Statistics 1. Navigate to Curriculum Management > Attendance Roster By Class 2.

View Attendance Statistics 4. Click View button to view list of students on a

View Attendance Statistics Note: Attendance Statistics is scheduled to run automatically on a weekly

MANAGE ATTENDANCE Sync Attendance Records Process

Sync Attendance Records Process Sync Attendance Records process is to update the Attendance Roster

Sync Attendance Records Process 1. Navigate to Curriculum Management > Attendance Roster > Sync

Sync Attendance Records Process 4. Enter the Academic Institution, Academic Career, Campus, Term, Session,

Sync Attendance Records Process 7. Select ‘Sync Att. Rec & Enrl Data’ from the

Sync Attendance Records Process 9. A Process Instance number will be assigned once the

Sync Attendance Records Process By default values: i. Run Status = ‘Processing’ or ‘Queued’

Sync Attendance Records Process 11. Click Refresh button at interval times until i. ii.

MANAGE ATTENDANCE Run Attendance Statistics Calculation Process

Run Attendance Statistics Calculation Process Attendance Statistics Calculation process is to update the students’

Run Attendance Statistics Calculation Process 1. Navigate to Curriculum Management > Attendance Roster >

Run Attendance Statistics Calculation Process 4. Enter the Institution, Career, Campus, Term, Session, Subject

Run Attendance Statistics Calculation Process 7. Ensure ‘Attendance Stats Calculation’ checkbox is ticked 8.

Run Attendance Statistics Calculation Process 9. A Process Instance number will be assigned once

Run Attendance Statistics Calculation Process By default values: i. Run Status = ‘Processing’ or

Run Attendance Statistics Calculation Process 11. Click Refresh button at interval times until i.

End of Presentation Thank You Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

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MANAGE ATTENDANCE

Introduction Student Attendance is to keep track of the number of times a student is present, absent or late, Student Movement and Student Attendance Statistics in a particular class User Role: School Student Registrar, Class Teacher and Subject Teacher Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

Student Attendance Summary Below is a quick glance of the activities that are applicable for each roles in keeping track of the Attendance: DESCRIPTION Generate Attendance Roster Add/Remove Attendance Date Record Class Attendance (Current term) Record Class Attendance (Past term) Legends: Applicable SCHOOL STUDENT REGISTRAR CLASS TEACHER SUBJECT TEACHER Remarks Only Not Applicable Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

MANAGE ATTENDANCE Generate Attendance Roster

Flow Chart Generate Attendance Roster Add/Remove Attendance Dates OPTIONAL Record Attendance View Attendance Statistics Sync Attendance Records Process Run Attendance Statistics Calculation Process Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

Generate Attendance Roster 1. Navigate to Curriculum Management > Attendance Roster By Class 2. In Find an Existing Value tab, enter the Term, Subject Area, Campus and Class Section 3. Click Search button 2 1 3 Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam Note: For Registration classes, enter Subject Area = ‘YEAR’

Generate Attendance Roster Note: Once Generate button is clicked, the Class Meetings will be automatically created according to the “Attendance From Date” & “Attendance To Date” For example, if Attendance is generated on 04/01/2015, Class Meetings dates will start from 05/01/2015 4. Click Generate button Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

MANAGE ATTENDANCE Add/Remove Attendance Dates

Add/Remove Attendance Dates 1. Navigate to Curriculum Management > Attendance Roster By Class 2. In Find an Existing Value tab, enter the Term, Subject Area, Campus and Class Section 3. Click Search button 2 1 3 Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam Note: For Registration classes, enter Subject Area = ‘YEAR’

Add/Remove Attendance Dates 4. Click ‘+’ icon to add missing date OR ‘-’ icon to remove extra date Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

Add/Remove Attendance Dates 5. A new row will appear upon clicking ‘+’ icon, then enter the following information: i. Attendance Date ii. From Time iii. To Time Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

Add/Remove Attendance Dates 6. Click Create button to fetch list of students for the newly entered date 7. Click Save button 6 7 Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

MANAGE ATTENDANCE Record Attendance

Record Attendance 1. Navigate to Curriculum Management > Attendance Roster By Class 2. In Find an Existing Value tab, enter the Term, Subject Area, Campus and Class Section 3. Click Search button 2 1 3 Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam Note: For Registration classes, enter Subject Area = ‘YEAR’

Record Attendance 4. Click View button to view list of students on a specific date Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

Record Attendance 5. Click View All link to view the entire list of students Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

Record Attendance Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

Record Attendance 6. Mark the student(s) attendance Present Late Description The student is PRESENT The student is ABSENT The student is PRESENT but LATE The student is LATE but considered ABSENT Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

Record Attendance 8 7 Absence/Late Reason Description 9 7. Give reason for student that are ABSENCE/LATE 8. Enter additional remarks IF required in the Remarks( Class Teacher) and Remarks (Subject Teacher) 9. Click Save and Return button Drvg Tst Driving Test Escape School/Campus Invalid Reasons Left Sch Left/Quit school MC Medical Check No Rsn No Reason Other Rainy Dy Rainy Day Sp Need Special Needs Unknown Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

Record Attendance 10. Verify the Updated? Checkbox is ticked 11. Click Save button 10 11 Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

Record Attendance Note: There is also an indication for Student Movement Status Editable? Transferred No Withdrawn No Deferred No Discontinued No Absconded Yes Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

MANAGE ATTENDANCE View Attendance Statistics

View Attendance Statistics 1. Navigate to Curriculum Management > Attendance Roster By Class 2. In Find an Existing Value tab, enter the Term, Subject Area, Campus and Class Section 3. Click Search button 2 1 3 Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam Note: For Registration classes, enter Subject Area = ‘YEAR’

View Attendance Statistics 4. Click View button to view list of students on a specific date Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

View Attendance Statistics Note: Attendance Statistics is scheduled to run automatically on a weekly basis Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

MANAGE ATTENDANCE Sync Attendance Records Process

Sync Attendance Records Process Sync Attendance Records process is to update the Attendance Roster with the latest list of students as well to indicate the status for Student Movement User Role: School Student Registrar Note: This process is scheduled to run automatically every night for current term. User may run the process manually for past terms or whenever necessary Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

Sync Attendance Records Process 1. Navigate to Curriculum Management > Attendance Roster > Sync Attendance Records 2. In Add a New Value tab, enter the Run Control ID 3. Click Add button 2 1 3 Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

Sync Attendance Records Process 4. Enter the Academic Institution, Academic Career, Campus, Term, Session, Subject and Class Section Note: To sync for all classes by career and 5. Click Save button term, enter all the information except for Subject and Class Section fields OR deselect 6. Click Run button the Select by Career/Term. 6 4 5 Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

Sync Attendance Records Process 7. Select ‘Sync Att. Rec & Enrl Data’ from the process list 8. Click OK button 7 8 Note: Sync Att. Rec & Enrl Data process is a combination of the following processes: 1. Sync Attendance Records 2. Sync Att. Rec with Enrollment Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

Sync Attendance Records Process 9. A Process Instance number will be assigned once the process has begun 10. Click Process Monitor link to check the status 10 9 Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

Sync Attendance Records Process By default values: i. Run Status = ‘Processing’ or ‘Queued’ ii. Distribution Status = ‘N/A’ Note: This is the same Process Instance number from earlier. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

Sync Attendance Records Process 11. Click Refresh button at interval times until i. ii. Run Status = ‘Success’ Distribution Status = ‘Posted’ Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

MANAGE ATTENDANCE Run Attendance Statistics Calculation Process

Run Attendance Statistics Calculation Process Attendance Statistics Calculation process is to update the students’ latest Attendance statistics. User Role: School Student Registrar Note: This process is scheduled to run automatically on a weekly basis for current term. User may run the process manually for past terms or whenever needed Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

Run Attendance Statistics Calculation Process 1. Navigate to Curriculum Management > Attendance Roster > Process > Attendance Stats Calculation 2. Click Add a New Value tab and enter the Run Control ID 3. Click Add button 2 1 3 Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

Run Attendance Statistics Calculation Process 4. Enter the Institution, Career, Campus, Term, Session, Subject and Class Section 5. Click Save button Note: To run for all classes by career and term, enter all the information except for Subject and Class Section 6. Click Run button fields OR deselect the Select by Career/Term. 6 4 5 Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

Run Attendance Statistics Calculation Process 7. Ensure ‘Attendance Stats Calculation’ checkbox is ticked 8. Click OK button 7 8 Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

Run Attendance Statistics Calculation Process 9. A Process Instance number will be assigned once the process has begun 10. Click Process Monitor link to check the status 10 9 Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

Run Attendance Statistics Calculation Process By default values: i. Run Status = ‘Processing’ or ‘Queued’ ii. Distribution Status = ‘N/A’ Note: This is the same Process Instance number from earlier. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

Run Attendance Statistics Calculation Process 11. Click Refresh button at interval times until i. ii. Run Status = ‘Success’ Distribution Status = ‘Posted’ Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

End of Presentation Thank You Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam