MALAYSIA PUBLIC SERVICES CODE OF CONDUCT REGULATIONS 1993

MALAYSIA PUBLIC SERVICES CODE OF CONDUCT (REGULATIONS 1993) AIMS 1) ENSURE PUBLIC OFFICERS IMPLEMENT DUTIES WITH TRUST, RESPONSIBILITY & EFFICIENCY 2) PLACE PUBLIC INTEREST BEFORE PERSONAL INTEREST 3) SAFEGUARD THE IMAGE OF THE PUBLIC SERVICE 4) PUNISH OFFICERS WHO COMMIT OFFENCE OR VIOLATE THE REGUALTIONS. DISCIPLINARY ACTION 1

TWO TYPES OF APPROACHES 1. PROHIBITION 2. DONE WITH PERMISSION 2

EXPECTED RESULTS OF COMPLIANCE: i) Clean, Efficient and Trustworthy Service ii) Prevent Abuse iii) Prevent Corruption REGULATIONS: CODE OF ETHICS IS NOT INTENDED TO BE PUNITIVE BUT TO ACHIEVE : i) iii) Prevention Education Warning & Reminder 3

CONDUCT • UNDIVIDED LOYALTY TO THE KING, NATION AND GOVERNEMNT 1. Offences eg. a) Conspire with enemies of the country; b) Leak Government secrets; c) Smearing and ridiculing Government policies and their action. 4

Continued 2. Subjecting personal interests above public duties and using public office for personal benefits eg. a) Carrying out personal and family business and investment activities during office time and official duties. Giving priority to relatives and friend in considering any applications - nepotism Making use of office vehicles for private purposes as well as sending children to schools and such others. b) c) 5

Continued 3. Always uphold the image, accountability and credibility of the public service eg. Government officers conduct should not in any way undermine the public service in the eyes of the public. 4. Be efficient and take initiatives eg. Carrying work such as in duties related to banking that delays completion. 5. Be Responsible eg. Involved in instigating workers; taking leave while presence is needed in office; not informing superior of wrong doing of workers under their supervision. 6

Continued 6. Disobeying instructions eg. Confrontation with senior officers; taking department files out without approval; purchasing shares etc beyond limits imposed. 7. Negligence in duties eg. Doctor prescribing wrong medicine; losing office properties in possession; prisoners left to escape. 7

Continued. . 8. Sexual Harassment eg. a) Trying bodily contact and asking for sexual favours from fellow workers or others. b) Actions that is sexual in nature leading others to feel offended, insulted or threatened. 9. Outside Employment eg. a) Cannot be engaged in outside employment b) Except in work allowed by management and income is in form of honorarium 8

Continued • Behaviour eg. a) Should be maintained while outside office hours and while on duty b) Should not seen as an abuse by public officers. c) Should not come into conflict with public office interests. 9

Standing Regulations 1. Code - be reasonably dressed. 2. Drugs - Service terminated if found to be positive. 3. Controls on receiving gifts from public. 4. Monitoring of personal wealth and accumulations 5. Monitoring standard of living 10

6. Follow guidelines on borrowing and debt level. 7. Observe requirements on shares speculation in the commodity market 8. Not allowed to run personal raffles and lotteries. 9. Abide guideline on publishing books and journals. 10. Not allowed to make press statements without prior authorisation. 11

THE RULE OF NATURAL JUSTICE PRINCIPLE MUST BE FOLLOWED IN DISCIPLINARY ACTION Rule of Natural Justice: Opportunity is given for accused to defend oneself in disciplinary actions. • Rule against bias (Independent Panel) • Right to be heard (Opportunity to reply) 12

REGULATIONS AND PUNISHMENT • • Warning Impositions of a fine Forfeiture of emoluments Deferment of salary increment Reduction in salary Demotions Dismissal 13

CONCLUSION Disciplinary system is in the from of CORRECTIVE and PUNITIVE. The steps taken are considered by the management as positive measures requiring commitment and seriousness of all parties who are implementing in order to achieve maximum effectiveness. 14

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