MAKING THE MOST OF THE ACEPOD MATRIX DR

MAKING THE MOST OF THE ACE/POD MATRIX DR. MATT KLAUZA FACULTY DEVELOPER PALM BEACH STATE COLLEGE

Goals for this Session: 1. Briefly overview the matrix 2. Assess our own center’s status (strengths and opportunities) 3. Set goals for our center 4. Create a plan to carry out those goals 5. Leverage the plan to realize opportunities 6. Plan for future assessment 7. Discuss uses of this approach 8. Do it all in an hour (micro-scale to full-scale)

The ACE/POD Matrix Started in Beta (2017) Current version released 2018 A way to assess current center Sets a standard for future

3 “Domains of Practice”

17 Sub-Domains: Each domain has five to six sub-domains to guide center development, practice, and assessment.

3 Levels Beginning/Developing: an emerging level, representing evolving practice in educational development Proficient/Functioning: a competent level, representing skillful practice in educational development Accomplished/Exemplary: a desired level, representing best practices in educational development

Note: It is likely that different centers will be located in varying stages of development, but there may also be context-sensitive elements (e. g. , multicampus schools, special-focus units) that would suggest that a different structure, resource allocation, or program could also be effective. For example, it is not necessary for a CTL to be at the “Accomplished/Exemplary” level in order for it to be well-functioning center. A CTL may be effective at a “Beginning/Developing” level, yet seeking opportunities for further development. Each center will develop unique strengths based on its institutional mission, faculty profile, and student body.

The matrix carries Ethos.

The matrix provides an evidence-based template for CTL directors and staff to: • Use as a frame for goal-setting, strategic planning, prioritizing and scaling efforts, benchmarking, self-study, program review, and/or reflection • Assess the current status of a CTL and program offerings to positively impact teaching practice and student learning outcomes • Engage academic leaders in conversations about expectations and impact and advocate for funding and resources aligned with expectations

How we have used the center at Palm Beach State College: 1. Created a framework for goal-setting 2. Created a reliable, clear, and straightforward method to communicate with stakeholders 3. Leveraged our findings to create opportunities and attain resources 4. Created a method for assessment and growth Center for Teaching and Learning Excellence

Score our current situation (using matrix) (Re)assess progress and effectiveness Leverage this plan to secure resources The Palm Beach State Process Turn scores into goals I. D. tactics for these goals Center for Teaching and Learning Excellence

Goals for you today: 1. Score your current situation 2. Turn scores into goals 3. Identify tactics for these goals 4. Create a plan to leverage your scores 5. Envision a reassessment process

Scoring: Choose one of the sub-domains on your handout Identify (circle/highlight): a. Where your center is now b. Where you would like to be in 1 year c. Where you would like to be in 2 -5 years Tips: Use handout as a guide I. D. the individual language, not the level It is ok to have some language from different levels

Scoring: Assign score to your ratings. Assign a score for: a. Where your center is now b. Where you would like to be in 1 year c. Where you would like to be in 2 -5 years Proficient Beginning Mix of 1 point Beginning 2 points and Proficient 1. 5 point Accomplished 3 points Tip: Record your scores on the handout It is ok to have a score between levels Another Tip: Have multiple people in your center score individually— then discuss and find consensus.

Scoring: Record the language (these are your goals) and your scores on the handout Beginning Proficient Accomplished Notice mix of levels results in decimal score

Planning: Turn your goals into tactics For 1 -year and 2 -5 -year goals: List what needs to happen to accomplish these goals These become your tactics Tip: List them individually Later, you can prioritize your tactics

More Scoring and More Planning You’ve scored and planned for one sub-domain. Only 16 left! (but alas, we must move on)

Leverage Your Scores: Turn your scores into percentages 17 sub-domains x 3 points each = 51 points possible Each point increase = 1. 96% increase Note: you can use any point spread you want

Leverage Your Scores: 1. Use this as evidence for reporting out to stakeholders i. e. , currently we are at [x]%; we hope to be up to… 2. Share an inspired vision! i. e. , if we can [do y] then our score can move up to [z]% 3. Use it to your advantage i. e. , in order to get there, this is what we need… 4. Rely on the ethos of ACE and POD Share that this structure is created—and endorsed—by ACE/POD

Identify Stakeholders: Who would respond to various sub-domains? Who has resources? What would you say to them?

Reassessment: After 1 -year mark, rescore and reevaluate. What progress did you make? What tactics have you accomplished? Did anything move in a negative direction? How much did you move the needle? What remains? Reminder: Don’t forget to report back to your stakeholders on your progress (and even your lack of progress)

Sample Reporting

Sample Reporting

Sample Reporting

Sample Reporting

Extended Uses: Strategic Planning

Extended Uses: Strategic Planning

Extended Uses: Strategic Planning

Extended Uses: Strategic Planning

Time to Share, Debrief, and Ask Questions

MAKING THE MOST OF THE ACE/POD MATRIX MATT KLAUZA PALM BEACH STATE COLLEGE KLAUZAM@PALMBEACHSTATE. EDU