Making Grey Literature Available through Institutional Repositories Le
Making Grey Literature Available through Institutional Repositories Le. Roy J. La. Fleur, Social Sciences Bibliographer Nathan A. Rupp, Metadata Librarian Albert R. Mann Library, Cornell University December 6, 2004
Guidelines for Grey Literature • Falls outside of traditional indexing and abstracting services • Locally produced • Can be verified with accurate references (titles, authors, dates) • Complete publications with understood purpose • Individual or small organizational control
Grey Literature at Cornell • E-prints (ar. Xiv) • Cornell Cooperative Extension documents • Working papers – Cornell Food and Nutrition Policy Program – Center for Advanced Human Resource Studies • Technical Papers (Computer Science, Information Science) • Conference Proceedings (New York Wine Industry Workshop)
Conference Proceedings as Grey Literature • Represent unique research reported at conferences • Included in bibliographic databases • Of significant interest from faculty and students • Institutional interest/responsibility
Problems with Collecting Conference Proceedings • • • Conferences not widely publicized Lack of item level indexing Frequent title changes Informal nature Varied distribution, quantities and timeframes
Life Sciences Conference Proceedings Repository Project • • • Identifying proceedings Identifying information technology Proceedings collection Metadata creation Loading into repository Evaluation and program design
Why Dspace? • Granting committee recommendation • Hierarchical structure • Metadata creation tool
DSpace Hierarchy Collection Object Object Collection Object Subcommunity Community Subcommunity
Proceedings Hierarchy Community Subcommunity Collection ? ? Object Conference Year Vet School Conference Year Life Sciences Conf. Proc. Agriculture and Life Sciences Proc.
Metadata Creation • Complex and lengthy form • Develop our own form for batch loading metadata • Consider metadata creation needs of library staff, not end users
Evaluation and Program Design • • • Cost recovery Staffing Scanning Access control Preservation Resource sharing
Other Digital Library Platforms to Consider • DPub. S – Hierarchy – Open source – Existing implementations • FEDORA – Most extensible – Widely applicable – BUT requires large IT investment in development of user interface
Conclusion Questions? Thank You
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