MAINTENANCE RECORDS DUPAGE FLIGHT STANDARDS DISTRICT OFFICE WEST

MAINTENANCE RECORDS DUPAGE FLIGHT STANDARDS DISTRICT OFFICE WEST CHICAGO, ILLINOIS Downloaded from www. avhf. com

MAINTENANCE RECORDS u FAR 1 DEFINITIONS u FAR 43 MAINTENANCE u FAR 91 OPERATING RULES u FAR 145 REPAIR STATIONS Downloaded from www. avhf. com

ADVISORY CIRCULARS u AC 20 -5( ) PLANE SENSE u AC 39 -7( ) AIRWORTHINESS DIRECTIVES u AC 43 -9 ( ) MAINTENANCE RECORDS u AC 43. 9 -1 ( ) FAA FORM 337 u AC 145 -3 GUIDE FOR REPAIR STATIONS Downloaded from www. avhf. com

FAA ORDERS FAA ORDER 8300. 10 AVIATION SAFETY INSPECTORS HANDBOOK u FAA ORDER 8130. 21 ( ) PROCEDURES FOR COMPLETION OF FAA FORM 8130 -3 u Downloaded from www. avhf. com

WHAT IS A RECORD ? u AN ACCOUNT OF INFORMATION OR FACTS SET DOWN IN WRITING AS A MEANS OF PRESERVING KNOWLEDGE Downloaded from www. avhf. com

TYPES OF RECORDS u INSPECTION u MAINTENANCE u PREVENTATIVE MAINTENANCE u REPAIR / ALTERATION u OVERHAUL u LIFE LIMIT u AIRWORTHINESS DIRECTIVES Downloaded from www. avhf. com

TYPES OF EQUIPMENT u AIRFRAME u SUGGEST u POWERPLANT u PROPELLER u COMPONENTS u ACCESSORY SEPARATE RECORDS FOR ENGINE AND PROPELLERS u APPLIANCE u ROTOR Downloaded from www. avhf. com

RECORDKEEPING TOOLS u LOGBOOKS u WORK ORDERS u TAGS, INVOICES u FORMS (337’S, 8130 -3. ECT. ) u COMPUTERS u MICRO-FICHE Downloaded from www. avhf. com

RESPONSIBILITY u OWNER (S) u OPERATOR (S) u u u MAINTENANCE PERSONNEL u u INDIVIDUAL CORPORATION PARTNERSHIP PILOT, LESSEE, FBO PILOT, REPAIRMAN REPAIR STATION SUPERVISED PERSON A&P MECHANIC Downloaded from www. avhf. com

RESPONSIBILITY u “NO PERSON MAY MAKE OR CAUSE TO BE MADE: ANY FRAUDULENT OR INTENTIONALLY FALSE ENTRY IN ANY RECORD OR REPORT THAT IS REQUIRED TO BE MADE, KEPT OR USED TO SHOW COMPLIANCE WITH THE REQUIREMENTS OF PART 43” Downloaded from www. avhf. com

RESPONSIBILITY u“ NO PERSON MAY MAKE ANY REPRODUCTION OR ALTERATION , FOR FRAUDULENT PURPOSE, OF ANY RECORD OR REPORT REQUIRED UNDER PART 43” u ANY ACT RELATED IS BASIS FOR SUSPENDING OR REVOKING OF ANY CERTIFICATE HELD. Downloaded from www. avhf. com

RESPONSIBILTITY u OWNER SHALL KEEP RECORDS FOR ONE YEAR AFTER THE WORK IS PERFORMED , REPEATED OR SUPERSEDED. u OWNER SHALL TRANSFER TO THE PURCHASER, AT THE TIME OF SALE ALL RECORDS REQUIRED TO BE KEPT. Downloaded from www. avhf. com

RECORDS TO BE RETAINED u MAINTENANCE u PREVENTATIVE MAINTENANCE u ALTERATIONS / REPAIRS u INSPECTIONS (100 HR, ANNUAL, AAIP, MANUFACTURER, ECT. ) u AIRWORTHINESS DIRECTIVE COMPLIANCE u LIFE LIMITED Downloaded from www. avhf. com

RECORDS MUST INCLUDE u DISCRIPTION OF WORK PERFORMED OR REFERENCE TO DATA ACCEPTABLE. u DATE OF COMPLETION OF WORK PERFORMED u SIGNATURE AND CERTIFICATE # OF PERSON APPROVING THE AIRCRAFT FOR RETURN TO SERVICE Downloaded from www. avhf. com

ACCEPTABLE DATA u MAINTENANCE MANUALS u SERVICE LETTERS u SERVICE BULLETINS u AIRWORTHINESS DIRECTIVES u STC’S u TYPE DATA SHEETS u INSTALLATIONS INSTRUCTIONS. ETC. Downloaded from www. avhf. com

RECORDS TO INCLUDE u TOTAL TIME IN SERVICE u CURRENT STATUS OF LIFE-LIMITED PARTS u AIRFRAME u EACH ENGINE u EACH PROPELLER u EACH ROTOR u ALL THE ABOVE INCLUDING APPLIANCE Downloaded from www. avhf. com

APPLIANCE – ANY INSTRUMENT , MECHANISM, EQUIPMENT, PART, APPARATUS, APPURTENANCE, OR ACCESSORY , INCLUDING COMUNICATION EQUIPMENT THAT IS INSTALLED IN OR ATTACHED TO THE AIRCRAFT AND IS NOT PART OF THE AIRFRAME, ENGINE, OR PROPELLER Downloaded from www. avhf. com

RECORDS TO INCLUDE u TIME SINCE LAST OVERHAUL OF ALL ITEMS INSTALLED ON THE AIRCRAFT WHICH ARE REQUIRED TO BE OVERHAULED. u CURRENT INSPECTION STATUS OF THE AIRCRAFT u CURRENT STATUS OF APPLICABLE AIRWORTHINESS DIRECTIVES Downloaded from www. avhf. com

AIRWORTHINESS DIRECTIVES u METHOD OF COMPLIANCE u THE AD NUMBER u REVISION DATE u IF RECURRING, TIME AND DATE WHEN NEXT ACTION IS REQUIRED Downloaded from www. avhf. com

RECORDS TO INCLUDE u LIST OF DEFECTS FURNISHED TO THE OWNER OR OPERATOR AND SHALL BE RETAINED UNTIL THE DEFECTS ARE REPAIRED AND APPROVED FOR RETURN TO SERVICE. Downloaded from www. avhf. com

RECORDS TO INCLUDE u. IFR CERTIFICATION FOR ALTIMETER, STATIC SYSTEM, AND TRANSPONDER AND BE MAINTAINED FOR THE 24 MONTHS RELATING TO THE TEST AND INSPECTIONS SPECIFIED Downloaded from www. avhf. com

REBUILT ENGINE RECORD u. A SIGNED STATEMENT OF THE DATE THE ENGINE WAS REBUILT u EACH CHANGE MADE AS REQUIRED BY AIRWORTHINESS DIRECTIVES u EACH CHANGE MADE IN COMPLIANCE WITH MANUFACTURER SERVICE BULLETINS Downloaded from www. avhf. com

REPAIR STATION RECORDS u WORK ORDERS u PARTS TAGS u FAA FORM 8130 -3 (JAA FORM 1) u PRELIMINARY INSPECTION FORMS u HIDDEN DAMAGE FORMS u PROGRESSIVE INSPECTION FORMS u RETURN TO SERVICE DOCUMENT Downloaded from www. avhf. com

WORK ORDERS u CUSTOMER NAME u CUSTOMER REPAIR REQUEST u PARTS REPLACED u DISCRIPTION OF WORK PERFORMED u SIGNATURE OF PERSON AUTHORIZED TO APPROVE FOR RETURN TO SERVICE u CERTIFICATE NUMBER OF REPAIR STATION Downloaded from www. avhf. com

COMPONENT PARTS TAGS u RED (REJECT) u GREEN (SERVICABLE) u WHITE (IDENTIFICATION) u YELLOW ( RETURN TO SERVICE) u ANY COLOR APPROPRIATE u FAA FORM 8130 -3 (AIRWORTHINESS APPROVAL/RETURN TO SERVICE) Downloaded from www. avhf. com

COMPONENT PARTS TAGS u SERVICEABLE u MODIFIED u IDENTIFICATION u REBUILD u OVERHAUL u TEST u REPAIRED u INSPECTED ONLY u REJECT u CALIBRATE Downloaded from www. avhf. com

REPAIR STATION RECORDS u MUST BE MAINTAINED FOR A PERIOD OF 2 YEARS. u MUST INCLUDE: u DISCRIPTION OF WORK PERFORMED u SIGNATURE OF AUTHORIZED PERSON TO APPROVE FOR RETURN TO SERVICE u CERTIFICATE NUMBER OF CRS Downloaded from www. avhf. com

AIRCRAFT REPAIR ENTRY u DATE u DISCRIPTION OF WORK u NAME OF PERSON PERFORMING THE WORK u NAME AND CERTIFICATE NUMBER OF PERSON APPROVING FOR RETURN TO SERVICE Downloaded from www. avhf. com

REPAIR STATION ENTRY FOR REPAIRS u WORK ORDER NO# u DATE: u SIGNATURE OF AUTHORIZED PERSON u REPAIR STATION NAME u CERTIFICATE NUMBER u ADDRESS Downloaded from www. avhf. com

REPAIR STATION MAJOR REPAIR ENTRY u “IN LIEU OF A FAA FORM 337” u USE A CUSTOMER WORK ORDER AND GIVE OWNER A SIGNED COPY u GIVE OWNER A MAINTENANCE RELEASE SIGNED BY AN AUTHORIZED REPRESENTATIVE OF THE REPAIR STATION Downloaded from www. avhf. com

REPAIR STATION MAINTENANCE RELEASE u“ THE AIRCRAFT, AIRFRAME, AIRCRAFT ENGINE, PROPELLER, OR APPLIANCE IDENTIFIED ABOVE WAS REPAIRED AND INSPECTED IN ACCORDANCE WITH CURRENT REGULATIONS OF THE FEDERAL AVIATION AGENCY AND IS APPROVED FOR RETURN TO SERVICE Downloaded from www. avhf. com

REPAIR STATION MAINTENANCE RELEASE u PERTINENT DETAILS OF THE REPAIR ARE ON FILE UNDER WORK ORDER NO. XXXX u DATE WORK PERFORMED u SIGNATURE OF AUTHORIZED PERSON u REPAIR STATION NAME u CERTIFICATE NO. Downloaded from www. avhf. com

FAA FORM 8130 -3 u SYSTEM TRACKING REF. NO# (3) u ORGANIZATION (4) u WORK ORDER/ INVOICE NO# (5) u ITEM (6) u DESCRIPTION (7) u PART NUMBER (8) u ELGIBILITY (9) u QUANTITY (10) Downloaded from www. avhf. com

FAA FORM 8130 -3 CON’T u SERIAL/BATCH NUMBER (11) u STATUS/ WORK (12) u REMARKS (13) u RETURN TO SERVICE (19) u AUTHORIZED SIGNATURE (20) u CERTIFICATE NUMBER (CRS) (21) u NAME / DATE (22/23) Downloaded from www. avhf. com

FAA 8130 -3 CERTIFICATION u CERTIFIES THAT THE WORK SPECIFIED IN BLOCK (13) ( OR ATTACHED ) ABOVE WAS CARRIED OUT IN ACCORDANCE WITH FAA AIRWORTHINESS REGULATIONS AND IN REPECT TO THE WORK PERFORMED THE PART(S) IS (ARE) APPROVED FOR RETURN TO SERVICE Downloaded from www. avhf. com

FAA FORM 337 u AIRCRAFT MAKE, MODEL, SERIAL NO#, AND N#. u OWNER(S) NAME AND ADDRESS u UNIT IDENTIFICATION u TYPE OF REPAIR u NAME AND ADDRESS OF PERSON PERFORMING THE WORK Downloaded from www. avhf. com

FAA FORM 337 CONT. u KIND OF AGENCY (MECHANIC, CRS, ECT) u CERTIFICATE NO# u DATE u SIGNATURE OF AUTHORIZED PERSON (PERFORMED THE WORK) u DESCRIPTION OF WORK ACCOMPLISHED Downloaded from www. avhf. com

FAA FORM 337 CONT. u DATE u CERTIFICATE u FAA NO# u OF THE PERSON APPROVING THE WORK FOR RETURN TO SERVICE INSPECTOR u FAA DESIGNEE u MANUFACTURER u REPAIR STATION u INSPECTION AUTHORIZATION u CANADIAN DOT INSPECTOR u OTHER Downloaded from www. avhf. com

AIRCRAFT INSPECTION u DATE OF THE INSPECTION u DESCRIPTION OF THE INSPECTION u AIRCRAFT TOTAL TIME u SIGNATURE u CERTIFICATE# u TYPE OF CERTIFICATE HELD u CERTIFYING STATEMENT Downloaded from www. avhf. com

CERTIFYING STATEMENT FOR COMPLIANCE u “I CERTIFY THAT THIS AIRCRAFT HAS BEEN INSPECTED IN ACCORDANCE WITH(INSERT TYPE) INSPECTION AND WAS DETERMINED TO BE IN AN AIRWORTHY CONDITION. ” Downloaded from www. avhf. com

CERTIFYING STATEMENT FOR NON-COMPLIANCE u “I CERTIFY THAT THIS AIRCRAFT HAS BEEN INSPECTED IN ACCORDANCE WITH (INSERT TYPE) INSPECTION AND A LIST OF DISCREPANCIES AND UNAIRWORTHY ITEMS DATED (DATE) HAS BEEN PROVIDED FOR THE AIRCRAFT OWNER OR OPERATOR” Downloaded from www. avhf. com

CERTIFYING STATEMENT PROGRESSIVE INSPECTION u“ I CERTIFY THAT IN ACCORDANCE WITH A PROGRESSIVE INSPECTION PROGRAM A ROUTINE INSPECTION OF ( IDENTIFY AIRCRAFT OR COMPONENT) AND A DETAILED INSPECTION OF ( IDENTIFY AIRCRAFT AND COMPONENT) WERE PERFORMED AND THE (AIRCRAFT OR COMPONENT) ARE APPROVED FOR RETURN TO SERVICE. ” Downloaded from www. avhf. com

CERTIFYING STATEMENT u AIRCRAFT INSPECTION CONDUCTED UNDER AN INSPECTION PROGRAM IN PART 91, 123, 125, OR 135. 411 MUST IDENTIFY THE INSPECTION PROGRAM, THAT PART OF THE INSPECTION PROGRAM ACCOMPLISHED AND CONTAIN A STATEMENT THAT THE INSPECTION WAS PERFORMED IN ACCORDANCE WITH THE INSPECTION AND PROCEDURES OF THE PROGRAM. Downloaded from www. avhf. com

COMPUTERIZED RECORDS u OWNER OR OPERATOR WHO USES SUCH A SYSTEM IS REQUIRED TO ENSURE THAT IT PROVIDES THE INFORMATION REQUIRED BY THE FEDERAL AVIATION REGULATIONS INCLUDING SIGNATURES. Downloaded from www. avhf. com

PUBLIC AIRCRAFT RECORDS u BEWARE : AIRCRAFT THAT HAVE BEEN USED AS PUBLIC AIRCRAFT ARE NOT SUBJECT TO THE CERTIFICATION AND MAINTENANCE REQUIREMENTS OF THE FEDERAL AVIATION REGULATIONS Downloaded from www. avhf. com

LOST OR DESTROYED RECORDS u RESTABLISH TOTAL TIME OF AIRFRAME u RETRIEVE RECORDS FROM AIRCRAFT REGISTRATION BRANCH OKLAHOMA CITY u CONTACT REPAIR FACILITIES OR INDIVIDUAL MAINTENANCE PERSONS FOR RECORDS Downloaded from www. avhf. com

LOST OR DESTROYED RECORDS u VERIFICATION OF AIRWORTHINESS DIRECTIVE COMPLIANCE MANDATORY u VERIFICATION OF LIFE LIMIT PARTS u REINSPECTION OF THE AIRCRAFT MAY BE NECESSARY TO DETERMINE THE AIRCRAFT MEETS ALL THE REQUIREMENTS OF THE TYPE DATA SHEET Downloaded from www. avhf. com

LOST OR DESTROYED RECORDS u TIME SINCE LAST OVERHAUL OF ITEMS REQUIRING OVERHAUL u CURRENT INSPECTION STATUS u CURRENT LIST OF MAJOR ALTERATIONS u TEST AND INSPECTION FOR ALTIMETER SYSTEMS, ALTITUDE REPORTING EQUIPMENT AND ATC TRANSPONDERS Downloaded from www. avhf. com

LOST OR DESTROYED RECORDS u THE OWNER/OPERATOR MAY MAKE A NOTARIZED STATEMENT IN THE NEW RECORD DESCRIBING THE LOSS AND ESTABLISHING THE TIME IN SERVICE BASED ON THE RESEARCH AND THE BEST ESTIMATE OF TIME IN SERVICE. Downloaded from www. avhf. com

REASONS FOR GOOD RECORDS u FEDERAL REGULATIONS REQUIRE IT u INSURANCE COMPANIES u LAWYERS u SATISFIED CUSTOMERS u IMPROVES THE RESALE u YOUR PERSONAL REPUTATION u INSURES SAFETY Downloaded from www. avhf. com

THE END THANK YOU FOR COMING ANY QUESTIONS? Downloaded from www. avhf. com