M P State Election Commission An Initiative to

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M. P. State Election Commission An Initiative to reduce cost through conventional measures 1

M. P. State Election Commission An Initiative to reduce cost through conventional measures 1

• MPSEC, established on 1 Feb. 1994, has conducted five general elections for

• MPSEC, established on 1 Feb. 1994, has conducted five general elections for ULBs (378) & Three-tier Panchayats (GP 22604, BP 313 & ZP 51). • For the 2014 -15 Elections a large number of technology -based initiatives implemented. 2

• At the General Elections Dec. 2014 – Feb. 2015. (i) Largest ever

• At the General Elections Dec. 2014 – Feb. 2015. (i) Largest ever multi-post elections held simultaneously through EVMs. (ii) On six polling dates, elections held at a total of 81500 polling stations. (iii) Total Electorate : 3. 42 Cr. (Rural) & 1. 15 Cr. (Urban). (iv) Percentage Poll : Panchayats : 83. 39%, Municipal Corporations : 62. 05%, Nagar Palika Parishads : 73. 37% , Nagar Parishad : 92. 33%. 3

• At the General Elections Dec. 2014 – Feb. 2015, (Contd. . )

• At the General Elections Dec. 2014 – Feb. 2015, (Contd. . ) (v) Photo Electoral Rolls used for the first time. (vi) Voter-Slips distributed to 94% voters. (vii)Election Management (Conduct, Report & Monitoring) done electronically. (viii) Complete Electronic Tracking & Monitoring System for EVM operations. 4

Further to this now, • An initiative to reduce use of paper and reduce

Further to this now, • An initiative to reduce use of paper and reduce transaction time implemented in 2015. • Over the last several decades the number of envelopes in which different forms filled up at PSs has risen to 32 for Panchayats and ULBs. 5

At the General Elections Dec. 2014 – Feb. 2015. • A pilot for reducing

At the General Elections Dec. 2014 – Feb. 2015. • A pilot for reducing these envelopes implemented. • The number had continued to increase over the last several decades on a system inherited from the ECI. • These forms were inserted into envelopes, which were sealed at PSs and opened for checking at RO's headquarters, once again, before resealing. 6

Now instead, • A printed File Cover introduced wherein all forms are filed except

Now instead, • A printed File Cover introduced wherein all forms are filed except a very few. • This has resulted in reducing the number of envelopes from 32 to 5. • These five envelopes are : (i) For Ballot Paper account. (ii) For Presiding Officer's diary. (iii) For Tendered Votes. (iv) For unused Ballot Papers. (v) Master envelope for above envelopes + the File. 7

• This pilot was conducted during the polling process in December 2015 for

• This pilot was conducted during the polling process in December 2015 for 8 ULBs and 1 ZP at about 1200 polling stations. • It was very much appreciated by everyone. The POs found the change very helpful and time saving. • There were 81500 PSs in last general elections and app 32 lac envelopes were printed. 8

• The pilot has successfully reduced the number of envelopes from 32 lacs

• The pilot has successfully reduced the number of envelopes from 32 lacs to mere 5 lacs. This could save a hefty sum of Rs 1. 50 crore at general elections (and also save trees) at current prices. • It has saved several hundred manhours of work at the PSs, needed for sealing. • Also at the receiving end where checking is to be done before once again resealing is completed. • It reduces a huge volume of paper material to be stored. 9

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