Lund University Libraries Head Office Open access policy

Lund University Libraries Head Office Open access policy and strategies of Lund University and DOAJ International Conference on Strategies and Policies on Open Access to Scientific Information, Beijing, June 22 nd-24 th, 2005 Lars Björnshauge Lund University Libraries Sweden Lars Björnshauge 1

Outline of presentation 1. Working with issues of scholarly communication – at the national and local level 2. Update on Directory of Open Access Journals (DOAJ) 3. How to promote OA-material in digital library services Lars Björnshauge 2

Working with issues of Scholarly Conmmunication at the national level • Swedish Resource Center for Scientific Communication • Swedish Association of Higher Education (SUHF) • SVEP – The Swedish E-Publishing Project • Swedish Research Council Lars Björnshauge 3

Creating Awareness in universities (and elsewhere!): • Swedish Resource Center for Scholarly Communication – Operated by Lund University Libraries – A cooperative network – Contributing to seminars etc. – Rich Web-site – www. sciecom. org/ – OA-journal: sciecom info Lars Björnshauge 4

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SVEP (Electronic Publishing in Swedish Universities) • Aim: – Promote and coordinate the development of electronic publishing at Swedish Universities – Standards, interoperability, formats – National search service for thesis • Funded by BIBSAM (Royal Library, Sweden) • Participants: – Uppsala, Gothenburg, Lund etc. Lars Björnshauge 6

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Accomplishments so far • Swedish Association of Higher Education – IPR-agreements discussed – Common metadata format – Signed the Berlin Declaration on Open Access, November 2004 – Taken up the recommendations of the Berlin 3 meeting in Southampton Lars Björnshauge 8

Accomplishments so far • The Swedish Library Association – Signed the Berlin Declaration May 2005 • The Swedish Research Council – Signed the Berlin Declaration May 2005 – Implementation plan to be decided autumn 2005 • Common workshop between the Association of Swedish Higher Education, the SVEP-project and the Swedish Research Council in planning Lars Björnshauge 9

Observations • All activities count and have importance • Important to involve decision makers in discussions – IPR-agreements, formats etc • Everything counts and contributes to getting the – so far – small snowball rolling! Lars Björnshauge 10

Working within the university Ø The main problem – creating awareness! Ø Making researchers aware Ø Making university decision makers aware Ø The pricing issues the starting point, but rapidly moving beyond that Ø Workflow issues are very important Lars Björnshauge 11

Lund University - recommendations • Mandatory registration of all published works in the Institutional Repository (LU: research) • Authors should use the model license agreement when submitting works to publishers • Authors should deposit their works in the Institutional Repository • Scholarly Communications and E-Publishing Advisory Board appointed by the Vice. Chancellor Lars Björnshauge 12

Lund University • Intellectual property rights agreements: – Working group with representatives from the Law Faculty, the University Legal Department, and the Library Head Office have proposed model licenses for Lund University – http: //www. lu. se/jurenh/INTERN/avtal. html – Retaining the right to deposit a pre- or postprint in the Institutional Repository Lars Björnshauge 13

www. lu. se/jurenh/INTERN/avtal. html Lars Björnshauge 14

§ 2 Author´s right to use the Article Copyright remains with the Author. This will be acknowledged by the Publisher in the copyright line. The Author retains the right to use the Article: - for research, educational or other purposes of the Author´s university/institution - mounted on a server within the Lund University´s domains (posted to free public servers of preprints and/or articles in the Author´s subject area) - in whole or in part, as the basis for further publications or spoken presentations Lars Björnshauge 15

Institutional repository Lars Björnshauge http: //lu-research. lub. lu. se/ 16

Populating the repository • Project idea: – Check databases for Lund University authors – Check records aginst the ISSN register to identify Publishers – Check the Publishers against the Sherpa/Romeodatabase – Automatically identify which articles that can be selfarchived as postprints – Automatically identify authors e-mail address against the local LDAP database – Automatically dump an email to authors asking if they want us to archive their postprint - Yes/No – Archive the Yes! Lars Björnshauge 17

Outcomes • • 337 e-mails sent 109 positive replies 200 full text articles added to the repository Follow up mails has generated much more interest – Authors registrering their full publications list – We are in the process of entering full lists of publications of departments – with full texts as well. • As of June 15 th we archived full text no. 1000 Lars Björnshauge 18

Lund University Open Access policy • Draft policy statement i process • Decision by the University Board September 2005 • Additional staff will be allocated to the library in order to implement the policy Lars Björnshauge 19

Observations • Once again – all activities count and contributes to the awareness – Local and international initiatives • Other developments contribute – Pressure for increased visibility – Global competition between universities – Accountability & Evaluation • Workflows very important – The library as ”key stroking” unit Lars Björnshauge 20

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• Initiated during the first Nordic Conference on Scholarly Communication in Lund/Copenhagen October 2002 • Initially funded by Open Society Institute and co-funded by SPARC • Project started January 2003 • Service launched 12 th of May 2003 with 300+ journals Lars Björnshauge 22

• http: //www. doaj. org/ – A collection of peer reviewed open access journals – All disciplines – all languages – One interface – Provide search service for end- users – Provide metadata harvesting services based on OAI-protocol for libraries and other service providers Lars Björnshauge 23

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Aims and goals Increase visibility and access = Increased usage = Increased citation = Increased impact = Increased usage. . . Lars Björnshauge 25

Selection criteria • Agreed upon in the beginning of the project • Open Access • Quality control measures, the journal must exercise peer-review or editorial quality control in order to be included in the DOAJ. • Scientific or scholarly content Lars Björnshauge 26

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Open Access – our definition We define open access journals as journals that use a funding model that does not charge readers or their institutions for access. From the BOAI definition of "open access" we take the right of "users to read, download, copy, distribute, print, search, or link to the full texts of these articles" as mandatory Lars Björnshauge 28

Number of journals listed in the DOAJ • • • May 2003: November 2003: May 2004: November 2004: June 2005: 300 558 1097 1345 1601 Lars Björnshauge 29

June 2005 • 1600+ journals • 400 titles (73. 000+) with article level metadata • Numbers growing • 150+ suggestions for new journals to be included per month Lars Björnshauge 30

So far … • Global visibility and dissemination of records – Integrated in OPAC´s in many, many libraries – Several service providers are linking into DOAJ – Integrated in the services of aggregators (Ullrichs, Ebsco, OVID etc. ) • Frequently referred to as the most important listing Lars Björnshauge 31

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Use of the DOAJ service • • Every month visits from 150+ countries Requested files increasing Distinct host served increasing Amount of data transferred increasing Visits from OAI-harvesters increasing Number of abstracts presented increasing Number of links to articles followed increasing Lars Björnshauge 40

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But still: • Lots of work to do: – 150+ suggestions for ”new” journals every month – Assisting publishers in creating and delivering OAI-compliant article level metadata – Still many ideas for improvements Lars Björnshauge 44

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Where do we go from here? • Make journals aware of advantages in having OAI-compliant article level metadata • Personalization – My. DOAJ • OA Articles from Hybrid Journals ? ? • Secure long term funding: – Donations program to be considered Lars Björnshauge 46

Promoting OA-material in Library & Information Services • The problem: – conventional subscription based material flows seamlessly into library services – supported by publishers, subscriptions agents, aggregators etc. – how to expose Open Access material to users? ? Lars Björnshauge 47

The bundling strategy – is the strategy of the commercial ”big deal” publishers) Ø In terms of access and usage bundling means: 1. One database 2. One single point of access – limited to the content of one publisher 3. Visibility for low usage (low quality? ) journals Lars Björnshauge 48

An integration strategy – is a strategy for libraries Integration means: 1. One database 2. One single point of access – independent of publishers 3. Visibility for smaller, not-for-profit publishers And 4. Visibility for Institutional or Subject based Repositories and Open Access journals Lars Björnshauge 49

ELIN@ - Electronic Library Information Navigator – an interface and managament tool for the integration of information resources developed by Lund University Libraries Lars Björnshauge 50

ELIN@ Ø Product neutral presentation of resources Ø 24 000 records in one user interface Ø Integration to local user database for autentification etc. Ø Personalized services Ø Advanced administration tools for customization and electronic resource management Lars Björnshauge 51

ELIN@ • Contents Ø+16, 000 journals, whereof Ø+ 9, 000 journals with metadata (cross searchable on article level) Ø+24, 000 records ØOpen Archives (institutional & subject specific repositories), ØDatabases ØRecommended web-resources Lars Björnshauge 52

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ELIN@ A digital library tool developed by an academic library for academic libraries Ø A product neutral presentation of resources Ø 24 000 records in one user interface Ø Publishers + Open Archives + Open Access Journals Ø Integration to local LDAP-services (user database for autentification etc. ) Ø Personalized services – my collection etc. Ø Advanced administration tools for customization & e-resources management Ø In operation at 10 Swedish Universities, Regional Health Care Services, and Ghent University, Belgium and ……. Lars Björnshauge 59

International Activities Onsite ELIN@ in cooperation with International Network for the Availability of Scientific Publications (INASP): Facilitating easy use of digital information resources in low-bandwidth environments • In operation – In Vietnam at Law Faculties in 4 universities – Rwanda – Uganda • Installations under way in Pakistan • Working with e. IFL Lars Björnshauge 60

lars. bjornshauge@lub. lu. se www. doaj. org Lars Björnshauge 61

More links • Swedish Association of Higher Education: http: //www. suhf. se/ • SVEP – Swedish E-Publishing Project: http: //www. svep-projekt. se/english/ • Swedish Resource Center for Scientific Communication: http: //www. sciecom. org/ • License to publish – author/publisher: http: //www 3. lu. se/jurenh/INTERN/Modell. FF. pdf • Publishing agreement – university/author: http: //www 3. lu. se/jurenh/INTERN/Modell. FLU. pdf Lars Björnshauge 62