Louisiana Safe Routes to School Program The Application

Louisiana Safe Routes to School Program The Application Louisiana Safe Routes to School Program Department of Transportation and Development

Applying For SRTS Funding • WHEN TO APPLY – January 3, 2011 – Application period begins – March 4, 2011 – Application deadline • PREPARING TO APPLY • THE APPLICATION Louisiana Safe Routes to School Program Department of Transportation and Development

Preparing To Apply • Don’t Wait – Start Now • Form A Team • Collect Information • Identify Problems • Identify Solutions Louisiana Safe Routes to School Program Department of Transportation and Development

Project Funding • Reimbursable Program – Not A Grant – Sponsor pays and is reimbursed • Federal Share Is 100% – No match is required – Use of other sources encouraged • Some Activities Will Not Be Funded – Right of Way – Utility Relocations Louisiana Safe Routes to School Program Department of Transportation and Development

Project Funding (Cont. ) • Infrastructure Projects – Maximum of $250, 000 • Non-Infrastructure Activities – Maximum of $50, 000 for local projects – Maximum of $150, 000 for regional projects – Maximum of $200, 000 for statewide projects Louisiana Safe Routes to School Program Department of Transportation and Development

Inappropriate Use Of Funds • Projects that do not specifically serve the stated purpose of the SRTS program • Funds for reoccurring costs • Projects solely to accommodate drivers or bus transportation • Projects not within 2 miles of elementary or middle school Louisiana Safe Routes to School Program Department of Transportation and Development

Funding Questions • Do I have the staff to administer funding? • Do I have funding to pay project costs until reimbursed? • Do I have funding to support costs that will not be reimbursed? • Do I have resources to support the continuation of the program or project? Louisiana Safe Routes to School Program Department of Transportation and Development

The Application • Applicant/Sponsor Information • Proposed Project/Activity Information • School Information • Detailed Information • Sponsor Certification Louisiana Safe Routes to School Program Department of Transportation and Development

Applicant/Sponsor Information • APPLICANT – Can be any organization • SPONSOR – Must be able to finance and manage project • SCHOOL(S) – Focus of project • LOCAL SUPPORT – Infrastructure owner Louisiana Safe Routes to School Program Department of Transportation and Development

Proposed Project Information • Name and description of project • Estimated cost • Location – House and Senate Districts • Questions concerning R/W, MPO support, etc. • SRTS categories for infrastructure and non-infrastructure Louisiana Safe Routes to School Program Department of Transportation and Development

School Information • School District Information Including Superintendent • General Information Concerning School(s) Affected By Project Louisiana Safe Routes to School Program Department of Transportation and Development

Detailed Project Information • • • Identify The Problem(s) Proposed Improvement/Activity Project Support Measures For Success Estimated Project Cost Louisiana Safe Routes to School Program Department of Transportation and Development

Identify The Problem 25 Points • Identify Obstacles To Walking/Bicycling To School (8) • Identify Safety Risks To Children Who Walk Or Bike To School (8) • Describe Current Environment (5) • Supply Engineering Or Other Studies Or Reports (4) Louisiana Safe Routes to School Program Department of Transportation and Development

Proposed Improvement/Activity 30 Points • Describe The Proposed Improvement And/Or Activities (20 Points) • Explain How Each Of The 4 E’s Was Considered (10 Points) Louisiana Safe Routes to School Program Department of Transportation and Development

Maps Plans And Photographs 10 Points • Attach Project Location Maps (8) • Include Photographs Of Existing Facilities (2) Louisiana Safe Routes to School Program Department of Transportation and Development

Project Support 10 Points • Supporting Organizations (4) – Include local agency support • Maintenance responsibility and funding (4) • Reoccurring cost estimate (2) Louisiana Safe Routes to School Program Department of Transportation and Development

Surveillance and Evaluation 10 Points • Identify Outcomes That Will Be Measured • Describe How They Will Be Made And Evaluated Louisiana Safe Routes to School Program Department of Transportation and Development

Estimated Project Cost 15 Points • DETAILED COST ESTIMATE (15) – List items with description est. quantities, unit prices and total amount – Include items for mobilization, signs and barricades, construction layout, etc. – Use guidelines for estimates of engineering – Indicate those items being paid for with local funds Louisiana Safe Routes to School Program Department of Transportation and Development

Infrastructure Cost Estimate Construction Costs UNIT OF MEASURE ITEM QUANTITY (A) Subtotal Mobilization (5 -10%) Traffic Control (2 -10%) Construction Layout (0 -5%) Contingencies (5 -10%) CONSTRUCTION COSTS TOTAL UNIT PRICE (B) AMOUNT (Ax. B) LOCAL FUNDS REQUESTED SRTS FUNDS)

Infrastructure - Other Costs Engineering Costs TOTAL LOCAL SRTS Preliminary Engineering 10% of Total Construction Amount Construction Engineering/Contingency 10% of Total Construction Amount ENGINEERING COSTS TOTAL Other Costs Right-of-Way Utility Relocation Miscellaneous OTHER COSTS TOTAL PROJECT COSTS The amount in the shaded box will be the total SRTS Funding requested Const. + Engr. + Other

Louisiana Safe Routes to School Program Department of Transportation and Development

Non-Infrastructure Costs • Non-infrastructure cost can cover a wide variety of items such as purchasing materials, equipment, training, etc. • These costs should be itemized listing the items, quantities, price, and amounts. Louisiana Safe Routes to School Program Department of Transportation and Development

Bonus Section 10 Points • Attach an Action Plan – List all identified required improvements – Provide a cost estimate of each – Assign a priority – Identify possible funding sources – Propose a time frame for accomplishing Louisiana Safe Routes to School Program Department of Transportation and Development

Certification • The application must be certified by someone who has legal authority to enter into a contract on behalf of the Sponsor to implement the project. Louisiana Safe Routes to School Program Department of Transportation and Development

Project Selection • Initial Review – Check Required Information • Staff Evaluation – Score Applications – Rank Application • Oversight Committee Review • Sponsor Notified Louisiana Safe Routes to School Program Department of Transportation and Development

The Project Process • Assure project is in STIP/TIP • Initiate environmental process • Process SPONSOR/STATE agreement • Obtain federal authorization to incur charges Louisiana Safe Routes to School Program Department of Transportation and Development

Engineering And Construction Contracts • Federal Requirements – Chapter 1 Title 23 • State Requirements – State Constitution • Preconstruction Services – DOTD Selects And Sponsor Contracts • Construction – DOTD Bids And Sponsor Contracts Louisiana Safe Routes to School Program Department of Transportation and Development

Sponsor/State Agreement • Project Description And Scope • Responsibility For Providing Services • Responsibility For Providing Funds Louisiana Safe Routes to School Program Department of Transportation and Development

Engineering Considerations • AASHTO Design Guides • ADA Requirements • DOTD Requirements • Utility Relocations • Right Of Way Louisiana Safe Routes to School Program Department of Transportation and Development

REFERENCES • NATIONAL CENTER FOR SRTS www. saferoutesinfo. org • SRTS PROGRAM –FHWA – safety. FHWA. dot. gov/saferoutes/index. htm • NATIONAL HIGHWAY TRAFFIC SAFETY ADMIN. www. nhtsa. dot. gov/people/injury/pedbimot/bike/ safe-routes-2002/toc. html Louisiana Safe Routes to School Program Department of Transportation and Development

SRTS DOTD Staff • SHALANDA COLE, MBA - SRTS Coordinator – Shalanda. Cole@la. gov – (504) 484 -0204 • DENNIS BABIN, P. E. - SRTS Engineer – Dennis. Babin@la. gov – (225) 242 -4585 • BRIAN PARSONS - BICYCLE/PED. Coordinator and SRTS Program Manager – Brian. Parsons@la. gov – (225) 379 -1954 Louisiana Safe Routes to School Program Department of Transportation and Development