LOS ANGELES UNIFIED SCHOOL DISTRICT SPECIALLY FUNDED PROGRAMS

LOS ANGELES UNIFIED SCHOOL DISTRICT SPECIALLY FUNDED PROGRAMS COMPLIANCE AND TECHINICAL SUPPORT BRANCH

Equipment Inventory Requirements Education Code Section 35168 requires LEAs to maintain an inventory of equipment whose current value exceeds $500. 00 which was purchased with Categorical Programs funds. The District policy (BUL-3508. 1) require schools which purchased equipment using Categorical Programs funds costing over $500. 00, to maintain and readily have available Categorical Equipment Inventory.

Sample of Equipment Purchased Through Categorical Programs

Keeping Track of Equipment Upon arrival of any piece of equipment purchased with categorical program funds, the school must place a RED IDENTIFICATION label on it. This automatically advises those reviewing inventories, USDE, CDE, KPMG or SFP personnel, that the piece of equipment was purchased with categorical programs funds, whether it was Federal Title I, EIA-SCE, EIA-LEP and or SCH & LIB IMPROVEMENT. LOS ANGELES UNIFIED SCHOOL DISTRICT PROPERTY OF CATERGORICALLY FUNDED PROGRAMS EIA, SCE X EIA, LEP SCH. & LIB. IMPROVEMENT SCHOOL FANTASTIC SCHOOL DELIVERY OR PURCHASE DATE OF SALVAGE TITLE I JANUARY 8, 2004 SER. NO. 622494

Keeping Track of Equipment Title I – 7 S 046 EIA-SCE - 7 S 539; 75 N 39 EIA-LEP – 7 S 536; 75 N 36 SI 7671 / SLI - 14222 Los Angeles Unified School District Categorical Equipment Inventory Name of School Check All That Apply _____ SWP _____ TAS ____ SBCP Phone Number Local District Principal’s Name Inventory Year(s) Date For all categorical programs, the local educational agency and school sites maintain an inventory record for each piece of equipment, with an acquisition cost of $500 or more per unit, that is purchased DESCRIPTION (Type/Model) SERIAL NUMBER * N – New, G – Good, F – Fair, P – Poor PURCHASE DATE LOCATION COST DELIVERY DATE FUNDING *CURRENT CONDITION DISPOSITION

Equipment Update Page

Disposal of Equipment

Physical Inventory Inspection

No Equipment Purchased Through Categorical Programs Funding (Sample Letter) SCHOOL LETTERHEAD Date Dear Ms. Ernst: I, (Name of Principal) (Name of School) do hereby certify that over the past school year, has not used categorical funds to purchase equipment costing over $500. Therefore, we are not submitting the Categorical Equipment Inventory Log per BUL-3508. 1. If there are questions, please contact me at Sincerely, (Principal’s Signature) Principal (Print name of Principal) (Phone Number) .

Regarding Equipment Purchased Through Categorical Programs Funding 1. 2. 3. 4. 5. 6. Review Bulletin - 3508. 1 Maintain an accurate equipment inventory Complete and turn-in each year prior to June 30 th a Categorical Equipment Inventory If necessary, complete Equipment Removal Form If no equipment was purchased through Categorical Programs Funds, then complete the Principal’s certification letter and submit by June 30 th of each school year. Every other year complete and turn in a Categorical Equipment Inventory Physical Check

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