Log Tag Data Loggers Maine Immunization Program Objectives

Log Tag Data Loggers Maine Immunization Program

Objectives • Learn proper installation of your data logger • Learn software download and set-up • Understand the correct configuration settings for your data logger • Learn how to respond to out of range temperatures • Know the daily temperature monitoring best practices • Understand the importance of downloading data logger temperatures and analyzing the reports Maine Center for Disease Control and Prevention 2

What is included in my kit? • Log. Tag TRED 30 data logger • Stainless steel temperature sensor with 4’ of cable in a glycol filled bottle • Acrylic stand so your glycol bottle can stand up in the fridge or freezer, eliminates unwanted oscillations of temperatures. • Mounting bracket to be attached to the side or front of your fridge/freezer • Installation Kit‐ Adhesive backed cable tie mounts with tie wraps so you can secure the cable to the side of the fridge/freezer • NIST traceable Certificate of Calibration compliant to ISO 17025; 2005 • CD with instructions for start‐up (we recommend checking Control Solutions website for updated software) Maine Center for Disease Control and Prevention 3

What is included in my kit? Maine Center for Disease Control and Prevention 4

Installing the probe in the fridge/freezer • Place the probe in the acrylic stand in the center of the unit. • Route the cable underneath the wire rack and secure it with a zip tie. • Route the cable toward the wall of the hinge side and secure with zip tie. • Continue to route the cable towards the front of the fridge/freezer on the hinge side and secure. • Note: If you have a cable port then run it through there and secure to rack with zip ties. Maine Center for Disease Control and Prevention 5

Installing the probe in the fridge/freezer • Place the logger into the wall mounting bracket, plug in the sensor wire to the logger (left side). • Adhere the mounting bracket for the Log. Tag to either the side or front of the door in a spot that is easy to get to. • Approx. 6 inches underneath the logger, adhere cable tie bracket and secure the cable with a Zip tie. • Leave enough slack in the cable so you can plug and unplug the Log. Tag easily. Maine Center for Disease Control and Prevention 6

Software Download and Set-Up • Go to: www. vfcdataloggers. com to download the latest software version. • Click on Software Downloads and then click on “VFC 400 software download” Maine Center for Disease Control and Prevention 7

Software Download and Set-Up Maine Center for Disease Control and Prevention 8

Software Download and Set-Up You should now have an icon on your desktop that looks like this Maine Center for Disease Control and Prevention 9

User Profile Set Up and Configuration • • After the software has been installed go to the “Control Solutions” icon on your desktop and click to open. Go to Edit and then click on Options (see below) Maine Center for Disease Control and Prevention 10

User Profile Set Up and Configuration • Click on “General Settings” and then select the following: Maine Center for Disease Control and Prevention 11

Data Logger Configurations • Make sure your Log. Tag software is open on your PC. • Now plug your Docking Station into the USB port on your PC. • Insert data logger into the Docking Station. Maine Center for Disease Control and Prevention 12

Data Logger Configuration After you insert the logger into the docking station you should see 2 screens in succession (see below) Maine Center for Disease Control and Prevention 13

Temperature Ranges • The recommended Fahrenheit temperature range for refrigerated vaccine is: 36˚ F to 46˚ F Maine Center for Disease Control and Prevention 14

Temperature Ranges • The recommended Fahrenheit temperature range for frozen vaccine is: -58˚F to +5˚F Maine Center for Disease Control and Prevention 15

Alarm Settings • Refrigerator setting: Use 46°F for the upper limit and 36°F for the lower limit. Set the alarm to trigger after 2 accumulative (consecutive) readings for warm temperatures and 2 accumulative readings for cold temperatures. • Freezer setting: Use 5°F for the upper limit and -40°F for the lower limit. Although the lower limit is -58° F, the data logger only goes down to -40°F. Set the alarm to trigger after 2 accumulative (consecutive) readings for warm temperatures and 2 Accumulative readings for cold temperatures. Freezer settings Refrigerator settings Maine Center for Disease Control and Prevention 16

Downloading Data Review/Mark button Press to enter REVIEW min/max temperatures. Press once to view ‘maximum’ temperature, and press once more to view ‘minimum’ temperature. These readings represent the warmest and coolest the unit has been since midnight. Start/Clear/Stop button Press and hold until ‘STARTING’ is steady, then release, to start recording. Press to Stop recording. Press to exit min/max review and return to current temperature. Maine Center for Disease Control and Prevention 17

Downloading Data Maximum temperature Minimum temperature Pressing Review button displays current day’s max statistic. The “Today” segment flashes and ‘Day 00’ is shown to indicate the ‘Today’ selection. In this screen example the selected day (Today) does not have any recordings that are outside the acceptance range. Pressing Review button again displays the day’s minimum statistic. Maine Center for Disease Control and Prevention 18

Downloading Data At your PC open up the Control Solutions VTMC software by double clicking on the Icon. You will then follow the same steps from the Data Logger Configuration slides where you put your data logger into the docking station to be re-configured. Maine Center for Disease Control and Prevention 19

Analyzing Reports • There are several types of reports available to you after you download the data: • Although ‘Chart’ with a graph of temperature data will pop up first, the ‘Report’ typically contains the most valuable information. We will review all reports live at the end of this presentation. • Maine Center for Disease Control and Prevention 20

Analyzing Reports • The Maine Immunization Program does not require you to save your data logger reports. HOWEVER – it is good practice to save them. The data loggers have much more time and temperature information than your paper temperature logs do, and can be helpful in determining how long an excursion lasted. • We recommend saving to a folder on a shared-drive so data logger reports are accessible to other staff and will not be lost if your computer crashes or dies. You can also print them and keep with your paper temperature logs. Maine Center for Disease Control and Prevention 21

Using Your Data Logger Starting the Logger Recorder in READY mode The logger is now ready to start. In Ready mode the recorder displays the time and the READY icon. To Start: Press and hold the Start/Clear/Stop Button until ‘STARTING’ is steady, then release. First, STARTING is displayed in addition to READY. Then READY disappears and the current temperature will be displayed. Note: Be sure to plug in the probe prior to starting data logger. Otherwise you will see -199. 9 which indicates an error. Maine Center for Disease Control and Prevention 22

Action Steps for Temperature Excursions • If you notice an alarm on your data logger, unplug your data logger from the probe and place data logger into the docking station and go through the steps to download your temperatures Maine Center for Disease Control and Prevention 23

Action Steps for Temperature Excursions • If you determine there has been an excursion for any amount of time, you should follow these steps: – Quarantine vaccine by placing a sign on the affected unit(s) saying “Do Not Use” • If excursion actively occurring (i. e. unit failure), follow your emergency plan to move the vaccine. Use your back-up data logger for temperature monitoring. – Download the data logger that was in use during the excursion and determine the following: • How long the excursion lasted • How warm/cold the unit(s) got – Contact vaccine manufacturer’s (link on Resources page) to determine if vaccine is viable – Contact Maine Immunization Program to report excursion and results after contacting manufacturer’s • You may be asked to send manufacturer stability information to us Maine Center for Disease Control and Prevention 24

Action Steps for Temperature Excursions • If vaccine is viable: – You may remove the “Do Not Use” sign and begin using inventory. • If vaccine is not viable: – Call MIP Vaccine Management (287 -3347) to waste inventory that is not viable. • If vaccine that is not viable was administered, you must determine who was vaccinated with that vaccine, and recall them for re-vaccination. We can assist with this process if needed. All subpotent vaccine administered will need to be marked ‘SUBPOTENT’ in Imm. Pact records. Maine Center for Disease Control and Prevention 25

Device Maintenance • Data loggers must be currently calibrated at all times. – Depending on where you send your data logger, they may be calibrated for one or two years. • • To check the calibration date, look on the back of the data logger. We recommend data loggers should be sent out to one of the following calibration companies: TMDE Calibration Labs, Inc. 839 North River Road Richmond, ME 04357 Phone: (207) 737 -4493 Fax: (207)737 -4868 Email: allen@tmde. com Control Solutions, Inc. 35851 Industrial Way Suite D St. Helens, OR. 97051 Phone: (888) 311 -0636 Fax: (503) 543 -5419 Email: www. vfcdataloggers. com Maine Center for Disease Control and Prevention 26

Device Maintenance The "X" over the battery symbol indicates a dead battery. To change the battery: • There is a white plastic square that is adhered onto the back of the Log. Tag that may be covered by a calibration sticker. • Peel the calibration sticker up slightly from the bottom left corner you will see a notch that you can slide a fingernail or razor underneath to pry up the white square. • Underneath the square is a round plug that you must twist (best to use a spare battery or quarter) to the left to remove and reveal the CR 2032 battery. This can be removed with a small standard (flat) screwdriver. Maine Center for Disease Control and Prevention 27

Troubleshooting Why is my data logger showing a temperature of -199. 9 or recorded data shows -40. 0 Cause: Probe is/was not plugged into logger, not properly attached, or there is a problem with the wire. Solution: Reattach probe to logger. If wire is damaged, contact MIP for a new data logger and probe. Why is my computer not recognizing that my Log. Tag is plugged into dock Solution: Ensure Log. Tag is firmly seated in docking station. Ensure the docking station is clean and that metal ends are inside docking station (if you can see metal circles on logger, it is upside-down). Maine Center for Disease Control and Prevention 28

Troubleshooting Why is my Log. Tag showing alarms and/or temperature excursions that my digital thermometer isn’t showing? Cause: In some cases the Log. Tag will be more sensitive to temperature changes than othermometers and/or recorders and may show excursions that other devices do not pick up. However, we know that the Log. Tag has been calibrated and tested by an ISO 17025 accredited lab and was found to be accurate prior to shipping. There is always the possibility that the logger could be defective, however, we have found that in most cases the Log. Tag was performing as it should. These temperature excursions are most common in “consumer grade” refrigeration units and are caused by the cycling of the compressor. If you see that the excursions happened at regular intervals the compressor cycling is most likely the cause. Additionally, if you choose to place multiple temperature monitoring devices in the unit, you must then go with the worse-case scenario if there is a temperature excursion on one and not the other. It is not appropriate to pick whichever temperature is ‘inrange’. Maine Center for Disease Control and Prevention 29

Troubleshooting Why is my Log. Tag display not reading a temperature and says ‘STOPPED’? Cause: This indicates that the Log. Tag either ran out of memory and stopped recording, or was stopped by holding the start/clear/stop button. Solution: To restart the readings, simply insert the Log. Tag into the docking station and run it through the software again. We require that you download your data logger every 30 days at a minimum. The data logger will stop recording after about 3 months if the data is not downloaded. Maine Center for Disease Control and Prevention 30

Troubleshooting Why is my Log. Tag display difficult to read, blurry or fades in and out? Cause: This indicates that the Log. Tag battery is low and needs to be replaced. Solution: Replace the Log. Tag battery as we discussed in previous slides. MIP has a 1 page guide to assist you if needed. Maine Center for Disease Control and Prevention 31

Resources • Log. Tag TRED 30 Product User Guide • Log. Tag TRED 30 Quick Start Guide • Log. Tag TRED 30 Battery Replacement • www. vfcdataloggers. com Maine Center for Disease Control and Prevention 32

Questions? Ashley Levesque Quality Assurance Coordinator ashley. levesque@maine. gov Caitlin Anton Public Health Educator III caitlin. anton@maine. gov Educator Line: (207) 287 -9972 Maine Department of Health and Human Services Center for Disease Control and Prevention 33