Lodge Treasurer Duties and Obligations Officer Training Officer

Lodge Treasurer Duties and Obligations Officer Training Officer Duties & Resources 1

General Duties • Statute 12. 060 • Receive all Monies-Pay all approved bills on vouchers signed by the ER and Secretary • Maintain accurate records-Be Bonded minimum $5, 000 • Act as Treasurer of all Committees unless otherwise provided in the By-Laws-Sign all checks-Receive Compensation • Exception - Restricted accounts Officer Training Officer Duties & Resources 2

Treasurer • If the by-laws of the Lodge require two signatures the treasurer may designate a member of the Trustees or Board of Directors, • If the Lodge is Incorporated, to be the 2 nd signature on all checks, however, the treasurer must sign all checks. Officer Training Officer Duties & Resources 3

Treasurer • Funds derived from Dining Room, Bar and Other Services may be in separate budgets • It is improper for a Treasurer to pre-sign a number of blank checks which would permit entering of a payee name and amount, however, the treasurer can pre-sign checks made out to a payee, such as a beer company. • A Lodge has supreme authority to determine how its funds shall be disbursed. Officer Training Officer Duties & Resources 4

Treasurer • Become familiar with Duties of the Auditing Committee as they pertain to the Treasurer. • Insure the use of the Uniform Charts of Accounts reflect the financial operations of your Lodge. • Insure the use of the Accrual Method of Accounting (immediate recording of income and expenses). Officer Training Officer Duties & Resources 5

Treasurer • Understand the requirements outlined in the Auditing and Accounting Manual as they pertain to the Treasurer. • Maintain current data on all income and expenses. • Reconcile all bank accounts monthly. Resolve and clear all discrepancies to balance. Officer Training Officer Duties & Resources 6

Treasurer • Finally and most important: Provide to the Trustees or Board of Directors a current monthly report of all Budgets, Profit and Loss (P&L) Statement and a Balance Sheet prior to their monthly meeting. • Remember to safe guard funds and deposit all funds in a timely fashion. Officer Training Officer Duties & Resources 7