LockoutTagout Program LOTO FY 14 Major Revision Rollout

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Lockout/Tagout Program (LOTO) FY 14 Major Revision Rollout DSC Meeting 9/13/13

Lockout/Tagout Program (LOTO) FY 14 Major Revision Rollout DSC Meeting 9/13/13

Timeline Full Smart. Sheet GANTT chart available for viewing Draft Development • 1/1/13 –

Timeline Full Smart. Sheet GANTT chart available for viewing Draft Development • 1/1/13 – 6/1/13 • Rough Draft • SME • Smooth Draft • Working group input • Final Draft • User input Implementation Planning • 6/1/13 – 9/30/13 • RPM planning • JHA transition • Training development • Hardware procurement (tags) • Budget impacts 2 Rollout • 10/1/13 – 9/30/14 • Change JHA’s • Launch new training modules Environment / Health / Safety DIVISION

LOTO Program Final Draft • Final document is online, developer’s page is available for

LOTO Program Final Draft • Final document is online, developer’s page is available for preview: http: //www. lbl. gov/ehs/pub 3000/C H 18 -dev/CH 18 -dev. html • Final document will become live on October 1 st, 2013. 3 Environment / Health / Safety DIVISION

LOTO Training Matrix Prerequisite Class Format & Length Renewal Affected Person None EHS 0010

LOTO Training Matrix Prerequisite Class Format & Length Renewal Affected Person None EHS 0010 Overview of EH&S at LBNL (LOTO Module) ~ 4 slides, online module None Authorized Person None EHS 0370 Lockout/Tagout For Authorized Persons 3 hours classroom 3 years plus online test Responsible Individual EHS 0370 or EHS 0358 EHS 0373 Lockout/Tagout For Responsible Individuals 3 hours classroom Annual plus online test Subcontractor None Authorized Person EHS 0379 Subcontractor Lockout/Tagout Orientation 30 min online module Annual Supervisor EHS 0372 Lockout/Tagout Awareness For Supervisors 30 min online module 3 years None 4 Environment / Health / Safety DIVISION

EHS 0370 and EHS 0373 Posted for Enrollment 5 Environment / Health / Safety

EHS 0370 and EHS 0373 Posted for Enrollment 5 Environment / Health / Safety DIVISION

Qualified Electrical Workers (QEW) • Revision process for Chapter 8, Electrical Safety Program will

Qualified Electrical Workers (QEW) • Revision process for Chapter 8, Electrical Safety Program will begin in October. • Training matrix for the Electrical Safety Program will be fully revised for FY-15 with graded approach. • FY-14 Compensatory measures: • All Qualified Electrical Workers will take EHS 0371, QEW Practical, as a substitute for EHS 0369: • Focus on validation of NFPA 70 E work practices • Demonstrate knowledge of electrical approach boundaries • Demonstrate selection and inspection of PPE • Demonstrate performance of live electrical testing • Demonstrate performance of absence of voltage verification • Non-QEW’s will take revised EHS 0260, Basic Electrical Hazards & Mitigations • Update to be released in 1 Q 14 6 Environment / Health / Safety DIVISION

Current LOTO Curriculum 8 hours EHS 0358 (3. 5 hours) EHS 0258 (30 min)

Current LOTO Curriculum 8 hours EHS 0358 (3. 5 hours) EHS 0258 (30 min) EHS 0359 (3. 5 hours) EHS 0369 (30 min) We are retiring these courses 7 Environment / Health / Safety DIVISION

New LOTO Curriculum EHS 0358 EHS 0258 Training reduced by 5 hours 8 hours

New LOTO Curriculum EHS 0358 EHS 0258 Training reduced by 5 hours 8 hours EHS 0359 ~90% EHS 0370 (3 hours) EHS 0369 RI (3 hours) EHS 0373 ~10% Cord-n-plug only Supervisor EHS 0372 (30 min) 8 Environment / Health / Safety DIVISION

How do we move from the past to the present Completed EHS 0369 May

How do we move from the past to the present Completed EHS 0369 May 1 st 2013 Due for EHS 0369 May 1 st 2014 Equivalence EHS 0370 May 1 st 2013 Due for EHS 0370 May 1 st 2014 Environment / Health / Safety DIVISION

Systematic Approach for updating JHAs & AHDs July August September October Update individual AHDs

Systematic Approach for updating JHAs & AHDs July August September October Update individual AHDs And JHAs Environment / Health / Safety DIVISION

LOTO Rollout - Work Authorizations Scope of Impact • 60 JHA work groups and

LOTO Rollout - Work Authorizations Scope of Impact • 60 JHA work groups and almost 500 individual JHAs • 9 AHDs (impacting 51 persons) • Work Authorizations to be updated based on LOTO role 11 Environment / Health / Safety DIVISION

LOTO Rollout - Work Authorizations JHA Updates • JHA Tasks, Hazards, Controls • JHA

LOTO Rollout - Work Authorizations JHA Updates • JHA Tasks, Hazards, Controls • JHA Questionnaire: six new JHA questions for LOTO tasks 12 Environment / Health / Safety DIVISION

LOTO Rollout - Work Authorizations JHA Work Groups • Review of content by Electrical

LOTO Rollout - Work Authorizations JHA Work Groups • Review of content by Electrical Safety Group – determine how LOTO roles are applied • Electrical Safety Group to provide guidance to Work Group Owners on how best to revise content 13 Environment / Health / Safety DIVISION

LOTO Rollout - Work Authorizations Updating Individual JHAs • Updating of Individual JHAs: via

LOTO Rollout - Work Authorizations Updating Individual JHAs • Updating of Individual JHAs: via standard drafting process • Administrative updates in some cases? 14 Environment / Health / Safety DIVISION

LOTO Rollout - Work Authorizations AHD Updates • Scope of LOTO Roles in AHDs

LOTO Rollout - Work Authorizations AHD Updates • Scope of LOTO Roles in AHDs - evaluated by review of existing AHD content. • Recommendations for revised language will be provided to AHD Owner by Electrical Safety Program • Revisions expected during the next approval period 15 Environment / Health / Safety DIVISION

LOTO Rollout - Work Authorizations By Division AFRD ALS CHD CRD CSD EETD EHS

LOTO Rollout - Work Authorizations By Division AFRD ALS CHD CRD CSD EETD EHS ENG ESD FAC GEN/JGI JHA Work Groups Individual JHAs AHDs 3 14 3 3 20 2 2 12 1 2 7 18 4 17 3 136 4 20 1 16 115 1 2 3 16 2 Environment / Health / Safety DIVISION

LOTO Rollout - Work Authorizations By Division IT Lab Dir LSD MSD NERSC NSD

LOTO Rollout - Work Authorizations By Division IT Lab Dir LSD MSD NERSC NSD PA PBD Physics PSD SND JHA work groups Individual JHAs 1 12 AHDs 3 8 2 23 1 44 14 2 1 1 12 1 5 7 17 Environment / Health / Safety DIVISION

Questions? 18 Environment / Health / Safety / Security DIVISION

Questions? 18 Environment / Health / Safety / Security DIVISION