LKC FES FYP LABORATORY BRIEFING PREPARED BY DEPARTMENT

LKC FES FYP LABORATORY BRIEFING (PREPARED BY DEPARTMENT OF LAB MANAGEMENT AND SAFETY ADMINISTRATION, DLMSA) 1 LKC FES DLMSA

• In case of Emergency or Accident, stop all works and report to lab staff immediately 2 LKC FES DLMSA

IMPORTANT SAFETY INFORMATION • First aid kit available. Access only by lab staff or certified First Aider • In the event of Fire or emergency that requires evacuation, follow Fire Floor Marshals’ instruction • Emergency Hotline (DSS): For emergency in any campus area Report to lab staff 016 -2100 861 OR 016 -2100 862 (Found immediately if on doors and common area) emergency or accident happened in 3 the lab ! LKC FES DLMSA

GENERAL INFORMATION & REGULATIONS • Office hours: 8. 30 am – 5. 30 pm (Monday – Friday) • Closed on Saturday, Sunday & Public Holidays • Register with lab staff in-charge BEFORE enter the lab! • Name tag must be worn at all time 4 LKC FES DLMSA

GENERAL INFORMATION & REGULATIONS • Notify lab staff and/or register BEFORE using any lab equipment or conduct any experiment • Any unauthorized experiment without the knowledge of lab staff and academic supervisor is prohibited • No trial & error without anyone’s knowledge. All experiment must be based on certain fundamental theory • Lab staff has the right to stop experiment that has potential to cause harm or danger 5 LKC FES DLMSA

SAFETY RULES & REGULATIONS • Follow Dress Code at all time • • Long pants, covered shoe Tie hair Lab coat (chemical related lab) Eye Protection (safety goggle, etc. ) FOOD AND DRINKS SMOKING BAGS 6 BLOCK DOORS LEAN ON DOORS LKC FES DLMSA CROWD NEAR DOORS

SAFETY RULES & REGULATIONS • All users must purchase and wear safety shoe when working in KBS 03 Mechanical & Timber workshop and KBS 01 Civil Engineering Lab • Different labs/operations may require different Personal Protective Equipment (PPE) SAFETY SHOE DETAILS i. High/Middle-cut Rigger Boots ii. Steel Toe Cap with Midsole iii. Size: 5 -11 iv. Lining: Black Mesh v. Outsole Polyurethane vi. Association with EN ISO 20345 7 LKC FES DLMSA

SAFETY RULES & REGULATIONS • All users must purchase and wear lab coat in chemical labs • Starting 1 st March 2018, all users who conducting laboratories activities with potential of eye injuries and chemicals are compulsory to wear safety spectacles or safety goggles • Can be purchased from IChem. E Student Chapter (in progress) Eye protection must be worn in laboratory pasted with this sign 8 LKC FES DLMSA

SAFETY RULES & REGULATIONS • Safety spectacles and safety goggles details Safety spectacles with sideshield i. iii. iv. With side-shield Polycarbonate lens Lens colour: clear comply with ANSI Z 87. 1 -1989 or EN 166: 2001 standard Safety goggles – For users who handle corrosive chemicals i. Polycarbonate lens ii. Lens colour: clear iii. comply with ANSI Z 87. 1 -1989 or EN 166: 2001 standard 9 LKC FES DLMSA

SAFETY RULES & REGULATIONS JSA, SDS & 7 TH SCHEDULE • Chemical related experiment – No experiment allowed before Job Safety Analysis (JSA), Safety Data Sheet (SDS), and 7 th Schedule are submitted (refer to your supervisor) http: //fes. utar. edu. my/departments/dlmsa/sop-forms/ • Different laboratories may have different set of rules and regulations, all students and staff members are required to check with individual laboratory for its specific rules and regulations Always check with Lab Staff ! 10 LKC FES DLMSA

SAFETY RULES & REGULATIONS • Use Staircase when transporting chemical! • Do not wear lab coat in public area, e. g. lift, concourse, MPH, etc. • No contact lens in chemical lab! • Wash hand with water and soap before leaving chemical lab Safety carrier to transport chemicals/reagents/ glassware etc. from floor to floor 11 LKC FES DLMSA

LABELING - IMPORTANT • Label your samples, prepared chemical properly • Labeling paper can be obtained from Lab Staff 12 LKC FES DLMSA

FYP INSTRUMENT ADVANCED BOOKING GC, ICP-OES, SEM-EDX, BET, TPDRO, TGA, Tube Furnace, XRD 1. Check your booked slot at “Instrument Advanced Booking Timetable” – Must be signed in with UTAR email http: //fes. utar. edu. my/departments/dlmsa/sop-forms/ 13 LKC FES DLMSA

FYP INSTRUMENT ADVANCED BOOKING GC, ICP-OES, SEM-EDX, BET, TPDRO, TGA, Tube Furnace, XRD 2. Read the Instrument Booking Procedure before proceed for analysis. 3. Advisable to check with lab staff in-charge 3 days before analysis for sample preparations, settings, briefing, etc. 14 LKC FES DLMSA

FYP INSTRUMENT ADVANCED BOOKING GC, ICP-OES, SEM-EDX, BET, TPDRO, TGA, Tube Furnace, XRD 4. In case of amendment or cancellation of booking: 5. FYP student (I and II) who wish to perform additional analysis during this period are required to submit approved form to lab staff in 15 LKC FES DLMSA charge.

DISCIPLINARY ACTIONS • Subject to below if non-comply of any rules & regulations Type of Offense Action to be taken First offense Written warning (Email will be sent to academic supervisor, HOD, and FYP Coordinator). Offender to write a show cause letter to Dean. Second offense Warning letter issued by Dean office. Third offense Case will be referred to student disciplinary committee. When you gamble with safety, you bet your life 16 LKC FES DLMSA

LOG BOOK, SOP & FORMS • Log Books • • Lab Registration Log Book - Compulsory Laboratory Tools/Glassware/Labware Log Book (Daily Use) Compulsory • Laboratory Equipment Log Book • Forms • • Loan Form for Equipment/Glassware/Tools Locker Rental Service & Job Request Form Request For Use of Laboratory After Office Hours Or Public Holiday • Seek clarification with lab staff before fill in or submit any form 17 LKC FES DLMSA

BREAKAGE, DAMAGE OR LOSS OF LABORATORY ITEM • Report to lab staff immediately • Fill in Breakage Report • Assessment by Faculty (lab staff, lab supervisor, and HOD) • Issuance of Replacement Charge Bill (if applicable) • Bill will be posted to student portal and email notification will be sent • Payment due date: 7 days from the date of bill issuance 18 • Payment at the Division of Finance, UTAR LKC FES DLMSA

BREAKAGE, DAMAGE OR LOSS OF LABORATORY ITEM Nonpayment Existing student FYP or final trimester student Withdrawn student Barred from entering lab practical classes Student graduation certificate would be retained until payment is made Deduct from caution money 19 LKC FES DLMSA

FYP REIMBURSEMENT http: //fes. utar. edu. my/current-students/fyp/reimbursement-requisitionprocedures/ • Reimbursement Procedure • FYP Reimbursement Forms 1. Purchase Request Form 2. Items Return Form Read SOP before purchase ! REMINDER: MAKE A COPY OF ALL THE DOCUMENTS (ESPECIALLY THE RECEIPTS/BILLS) FOR BACKUP 20 PURPOSES. LKC FES DLMSA

FYP REIMBURSEMENT http: //fes. utar. edu. my/current-students/fyp/reimbursement-requisitionprocedures/ • Check with lab staff BEFORE making any purchase! • Do not include personal item(s) in the claimable receipt • The maximum claim is RM 500 only per student. • Claim ONCE for the entire project. • Items RM 100. 00* and above, permission is required from their supervisor and at least THREE (3) quotations. • *Splitting the purchase into two or more receipts of less than RM 100. 00 each is not allowed. • For purchases involving foreign currency- based on the amount in Ringgit Malaysia shown on the receipt, credit 21 card, bank or Pay. Pal statements. LKC FES DLMSA

FYP REIMBURSEMENT http: //fes. utar. edu. my/current-students/fyp/reimbursement-requisitionprocedures/ • Item broken or lost is not claimable. • All claimable items must be returned to LKC FES. • List of Non-claimable items is stated under 7(a) • Equipment maintenance (e. g. , repair), laboratory equipment, software, travelling (mileage, fuel, toll, fares), accommodation and special services (e. g. , consultancy), stationery, printing & binding services (e. g. , thesis printing), computer hardware and accessories (e. g. , hard disk: RAM, CD-ROM, CD-RW, DVD etc. ) and lab coat. • Items provided by Department of Lab Management & Safety Administration (DLMSA). 22 LKC FES DLMSA

FYP REIMBURSEMENT http: //fes. utar. edu. my/current-students/fyp/reimbursement-requisitionprocedures/ • Insists on official RECEIPT. • Other forms of document such as Tax Invoice is not accepted, unless there is verification of payment received by company (e. g. PAID stamp, “Payment received” statement). 23 LKC FES DLMSA

FYP REIMBURSEMENT http: //fes. utar. edu. my/current-students/fyp/reimbursement-requisitionprocedures/ For FYP Reimbursement, students have to complete and submit the FYP Reimbursement Forms: • • • Form#1: Purchase Request Form (both soft & hardcopies) • Obtain signature from Supervisor and lab staff in-charge only • • Submit softcopy to fesfyp@utar. edu. my Submission not later than Week 13 of FYP 2, Monday, 4. 00 pm. • Submit hardcopy to lab staff in-charge 24 (refer to reimbursement procedure, Appendix A) LKC FES DLMSA Submission not later than Week 15 of FYP 2, Monday, 4. 00 • Form#2: FYP Items Return Form (both soft & hardcopies) Typewritten only (Microsoft Excel). Handwritten is not accepted!

WEBSITE (DLMSA) http: //fes. utar. edu. my/departments/dlmsa/ 25 LKC FES DLMSA

WEBSITE (DLMSA) http: //fes. utar. edu. my/departments/dlmsa/rules-regulations/ 26 LKC FES DLMSA

WEBSITE (DLMSA) http: //fes. utar. edu. my/departments/dlmsa/laboratories-facilities/ 27 LKC FES DLMSA

WEBSITE (DLMSA) http: //fes. utar. edu. my/departments/dlmsa/sop-forms/ • Seek clarification with lab staff before fill in or submit any form 28 LKC FES DLMSA

IMPORTANT DEADLINE 1. Latest Week 13 of FYP 2, not later than Monday, 4 pm • 2. 3. FYP Reimbursement Forms (softcopy) Latest Week 15 of FYP 2, not later than Monday, 4 pm • FYP Reimbursement Forms (hardcopy forms with FYP supervisor and lab staff in-charge signature) • • • Receipts (original & photocopy) Quotation (if any) with FYP supervisor signature Return all Reimbursed Items Return all loan items to LKC FES DLMSA Return locker rental to LKC FES DLMSA Work space or bench cleared Return project prototype, model, etc **Bring "Laboratory Declaration Form" for signature as proof of return all the above **LKC FES holds the right to reject student's FYP Report submission (at week 17) if the above is not returned Latest Week 16 to Week 17 of FYP 2, not later than Week 17’s Monday, 29 4 pm • Lab Declaration Form LKC FES DLMSA

THANK YOU 30 LKC FES DLMSA