LIVABLE CITY YEAR Final Report Production What well

LIVABLE CITY YEAR

Final Report Production

What we’ll cover today: > Your role as a student writer – What to expect in the LCY report-writing process > Writing process – Talking through the LCY Report Guidelines > Editing process – Working with the editor and graphic designer > Graphics requirements and other report elements

Introductions • Your name • Your year (undergraduate/graduate) • Field of study • UW Campus • LCY Project • Your favorite season?

What are we part of? > LCY is a large-scale city-universitypartnership – – Model is 10 years old, in third year at UW Leveraging university resources onhree t campuses Partner withone Washington community each year Addressing livability and sustainability > 30+ projects in City of. Bellevue, 2018– 2019!

Report cover examples: City of Tacoma 2017 -2018

City of Tacoma: 2017 -2018

THE BIG PICTURE

So what’s your role? > Organize, Combine, Present: • Summary • Research methods • Research findings and recommendations • Images/Graphics > Adhere to LCY Report Guidelines and Graphics Requirements

Your deliverables? > Report – Follow the LCY Report Guidelines – Comprehensively present your thinking to the city – Incorporate edits and feedback > Graphics (images and other visual elements) – Gather all visual elements – Consider placement in the report – Organize and log all visual elements in a Graphics Index > Poster (using content from the report)

Student Writer Timeline:

And the editor’s role? > Work with writer on report structure > Identify gaps in content > Ensure arguments are well-substantiated > Ensure continuity of voice, tone, and rigor > Proof, comment, offer suggestions > Work with you at all stages of the iterative process!

WRITING

Building an Outline: your first deliverable

Contents of the report you will create > Acknowledgements – Thank those who contributed to your project – Be gracious and specific > Executive Summary – 300– 500 word “abstract” – Summarize entire report: > including goals, methods, findings, and recommendations – Suggestion: Tackle this after drafting the rest of the report.

Contents of the report you will create > Introduction – Set the stage for theneed for your report: > Context: what issue is the report addressing? > Goals and questions: what did the City ask you to do? > Background: academic literature, data, quotes > Methods – How you conducted your project > Body sections (approx. 2 – 5) – All original research and work: > What you learned (findings) > Multiple sections / sub-sections

How to Structure Body Sections > Detail key class findings only— not a catch-all – Organize the best and most relevant material – If multiple design scenarios, pick the best – 3 2 > Findings and Recommendations – Address the City’s questions – Maintain connections between your methods and recommendations – Organization will be based on your specific project – We are available to help you sort through this!

Contents of the report you will create > Conclusion – Brevity + clarity + distillation – No need to wax poetic! > References – Follow Chicago Manual of Style > Author-date format (You may omit page numbers) – Or, your disciplinary style (APA; AP; MLA) > No footnotes, only endnotes > Appendix / Appendices – Useful and relevant work that doesn ’t fit in the report – Referenced in the body sections of your report

Some Helpful Tips > Begin collecting information early > Tone, voice, and disposition – Your class experience ≠ a professional’s career experience > More than a report – You are representing your class, the LCY program, and the University of Washington

EDITING

Editing process From first editing pass, you can expect: • • • Comments on report structure, content, and language Possible calls for clarity and substantiation of arguments (not new research) Questions about your use of other report elements: graphics, captions, tables and charts, pull quotes, sidebars In response, you will: • • • Respond to editor’s comments in Word via Track Changes — don’t delete editor’s comments. Adjust report structure based on editor’s feedback. Write new content (if needed). Note: The editing process is iterative. You can expect to exchange drafts with your editor 2 – 3+ times.

LCY “Style Guide” > LCY adheres to the Chicago Manual of Style, which is easily referenced online. > Common usage questions are addressed at the end of the Report Guidelines document. > If you have questions or doubts, reach out to your editor.

GRAPHICS & REPORT ELEMENTS

Visual Elements > Pull quotes – Compelling, short excerpts from the text – Flag with brackets and highlight: [use the previous sentence as a pull quote]. > Sidebars – Short sections of textthat provide additional information on a relevant topic, e. g. , a case study – Flag with brackets and highlight: [use the previous paragraph as a sidebar]. > Figures, Charts, Tables, Diagrams, Maps – Always provide heading. – Flag with brackets and highlight: [Insert Population Map. pdf]. > Photos – Flag with brackets and highlight: [Insert Grocery Store 35. jpg]. > Captions and Credits – For photos, provide caption and photo credit forevery photo. – For figures, charts, tables, diagrams, and maps, always provide source. Provide caption only if further explanation is required.

Report Elements

Graphics Index Organization: log everythinghere! > Fill out every field, for every item. > File Naming – TIP: Rename each file you pull from the web; default web image names are often arbitrary and non-descriptive.

How to find photos for your report > First: Use photos taken by your team in the field - Get signed photo releases from community members (available from LCY office). > Second: Ask partner organizations for photos - Send an email requesting photos. Explain that you are creating a report that refers to the org's mission or work. > Last resort: Search for stock photos - If you use photos off of a website such as Google, Wikimedia Commons, or Flickr, you must do the following: - Check for legal reuse rights Filter for large photo file sizes Reference LCY Graphics Requirements document for essential instructions Note: The LCY office can help you, but we will not do it for you.

Capture the Process Document the process and progress of your class - Class field trips - Mid-term presentations - Interviews - Site visits - Final presentations - Community meetings Releases - For group meetings withcommunity groups, ask permission from the entire group before photographing. For individualcommunity members, get a signed photo release (available from the LCY office).

Image Quality > Photo file size – Obtain the largest photo file size available (at least 1 MB) – Cover photo = at least 5 MB > Do not crop, edit, or otherwise alter your photos > Do not send images through text messaging or social media platforms

Submitting Graphs and Charts Data collected and formulated in Excel can be used to create graphs and charts > Process - Indicate placeholder in the manuscript - Submit PDF or vector file in your report’s Graphics folder - Enter detail in your Graphics Index > Avoid - Screenshots of Excel sheets - jpgs > Best Practice - From Excel, Save as PDF - Here’s how: > File > Export > Create Adobe PDF - Use these settings: “Optimize for: Standard” or “Conversion Options: Actual Size”

Final Poster > The final poster will summarize your report > It will be displayed for City leadership at the LCY year-end event > Components include: - Introduction - Methods/Areas of Focus - Conclusion - Photos/other visuals

NEXT STEPS

Remember: First draft of the report > Your first draft is due 3 weeks after end of term > Deliver it via. Google Drive – In Microsoft Word! – Edit and read aloud before you submit > Complete Graphics Index – Submit all graphics as hi res files (photos) or PDF or vector files (charts and tables) – Include captions for all photos and headings for all charts and tables > Notify your editor by email

Looking forward to working together!