- Slides: 50
Linking Fiscal Cal. WORKs and CWS Cal. WORKs/Child Welfare Partnership Project Phase II – Convening II October 27, 2005
Fiscal Linking Funding essentials – Cal. WORKs – CWS – Other funding – First 5 Linking the funding Linking time studies Leveraging grant funds
Introduction Presenter: Dan Gardner, CPA – Former fiscal officer San Luis Obispo County – UC Davis trainer Fiscal Management for Human Services Fiscal Essentials for Children’s Services – Fiscal consultant County Human Services County First 5 Commissions Note: This presentation has not been reviewed or approved by CDSS.
Presentation Objectives How to fund your county’s Linkages Program and activities How to leverage your Linkages Grant REV MAX = SERVICE MAX
Finding the Money Cal. WORKs allocation CWS allocation Other sources
CWS compared to Cal. WORKs When the Linkages Project began in California, many county directors believed Cal. WORKs was better funded than CWS. Now, many directors believe both programs are inadequately funded.
Cal. WORKs Essentials PCAB State budget County allocations “MOE” structure Closeout More info
Golden Days of PCAB = Proposed County Administrative Budget Ask for what you want – More staff! – New facilities! – Community contracts! – Cost of business increases! – Subject to CDSS review and approval
State Budget Cal. WORKs Funded by PCAB up until FY 00 -01 Thereafter: – No more cost of business additions – Negative premises have reduced funding Quarterly Reporting / Prospective Budgeting
State Budget Cal. WORKs
But … Many counties are not spending their full Cal. WORKs allocation. A serious problem … – Counties say they need more funding – But the lack of full spending sends a message that more funding isn’t needed.
County Allocations Cal. WORKs The slicing of the budget pie PCAB days: based on each county’s request Now: based mostly on prior expenditures and caseload – There can be substantial differences between the state budget and the allocation for a specific county.
MOE Funding Structure Maintenance of Effort $120 $100 $50 $10 $0 Co. $ Federal and State Dollars County Dollars Over. Match Allocation MOE
Closeout Cal. WORKs For most allocations, at closeout any unspent funds are redistributed to the County’s that overmatched. However, not in Cal. WORKs. – For the past few years, any unspent funds have been rolled over to the next year after being reappropriated. Roll over is not county specific.
More Info UC Davis training – Fiscal Management for Human Services – Two days
CWS Essentials SB 2030 PCAB State budget County allocations “Share of Cost” structure Closeout More info
Hopeful Days of SB 2030 Since 1984, each county’s allocation was based on its workload by component, and statewide workload standards. In April 2000, SB 2030 recommended these statewide standards increase about 50% to fund new mandated activities since 1984.
Augmentation to CWS Instead of up updating the statewide workload standards, the legislature in FY 00 -01 approved an “augmentation” to the CWS allocation. Also known as Emergency Workload Relief. An increase of about 12%. May be used for Linkages activities related to CWS
PCAB Up until FY 01 -02 – Used to determine estimated cost of business for the upcoming year. Included increases for wages, benefits, overhead, etc.
State Budget - CWS Up until FY 01 -02, funded using 1984 workload standards and current cost of business. Since FY 02 -03, no more cost of business additions. Some increases for new activities, such as relative home approvals and AB 636.
State Budget - CWS
County Allocations CWS County workload / Statewide standards = Justified FTEs (Hold Harmless) X County cost from FY 01 -02 = CWS basic allocation
“Share of Cost” Funding Structure $120 $110 $100 Overmatch Co. Augmentation State Allocation County Share $50 State Share Federal Share $0
Closeout CWS For most allocations, at closeout any unspent funds are redistributed to the County’s that overmatched. This applies to CWS, however there is a limited amount available. – Recently, about 20 -30% of county overmatches have been reimbursed at closeout.
More Info UC Davis training – Fiscal Essentials for Children’s Services – Two days Fiscal Academies – Bakersfield Nov. 7 -8 2005 – Santa Rosa Mar. 1 -2 2006 – Chico May 2 -3 2006
CWS compared to Cal. WORKs When the Linkages Project began in California, many county directors believed Cal. WORKs was better funded than CWS. Now, many directors believe both programs are inadequately funded. But, many counties are not spending their Cal. WORKs allocation and may use it for “eligible” Linkages activities.
Questions About funding and allocations for Cal. WORKs and CWS. How this information relates to your Linkages Program.
Other Funding PSSF STOP CAPIT First 5 – Proposition 10
First 5 Proposal The county will develop a Linkages Program for the benefit of children aged 0 -5. Services ABC will be provided and benefit DEF at a cost of XYZ. First 5 will pay for 50% of the costs, and the county the remaining 50% with federal, state, and county funds.
Linking the Funding
Claiming Model County costs, including salaries, benefits and overhead Time study and direct cost codes PCD – Program Code Descriptions Program costs
Time Studies Social workers may time study to a Cal. WORKs code if they perform the activity detailed in the PCD, Program Code Description. Eligibility and employment services workers may time study to a CWS code if they perform the activity detailed in the PCD.
PCD Handout Includes the Cal. WORKs and CWS Program Code Descriptions
PCD Example 6641 – CALWORKS INFORMATION AND REFERRAL – Includes providing applicant with information regarding programs and services available within the CDSS. Includes referrals to community agencies. Activities include explaining support services for employed persons, diversion program, childcare program, Welfare-to-Work Supportive Services, Cal-Learn Program, Food Stamp Program, voter registration, etc.
Digging Deeper So what exactly does this PCD mean? What does the term “etc. ” mean? We can compare the PCD to the legislation to understand in a broader context the phrase “information and referral. ”
Comparison Handout This handout is based on a download of AB 1542, the original Cal. WORKs legislation. A word search is made on “information, ” “referral, ” “resource, ” and “at risk. ” The document is summarized to show the context in which “information and referral” is used.
Comparing TSC 6641 to AB 1542 - Cal. WORKs After reviewing time study code 6641 and the comparison handout of AB 1542, does it appear that a Social Worker could time study to 6641 when performing certain “linkages” activities?
Questions About time study codes? About PCD interpretations? About funding your Linkages Program?
Leveraging Grant Funding in CWS It depends … – on how it is handled in the CEC (County Expense Claim) – and your county’s level of funding its CWS allocation
Extraneous One way is to charge the related grant expenses to the “Extraneous” area of the CEC. This removes the costs from CDSS programs on the CEC. However, the grant funding is not leveraged. Another option is to create in the CEC a County Only Program Code.
CWS Allocation Underspent If your county does not fully fund your CWS allocation, you can use the grant as county match and leverage it with $100 Allocation state and County Share federal funds by charging $50 State Share the related expenses to Federal Share the CWS $0 codes.
Supplantation! Be careful to avoid supplanting county funds with grant dollars. You should be safe as long as … – A new or expanded service is provided, and – County funding has not been reduced from the prior year.
Avoid Supplantation Prepare a budget adjustment Appropriate expenditures for new activities Show Federal, State, and Grant revenue with no County Cost
CWS Overmatched The grant replaces county share and grant funds are leveraged with fed funds. $120 $110 $100 Overmatch Co. Augmentation State Allocation County Share $50 State Share Federal Share $0
CWS Augmentation Underspent This is tricky because additional services may be provided without a county share. $110 $100 Augmentation State Allocation County Share $50 State Share Federal Share $0
Questions About how to claim your Linkages Grant?