Linac 4 Project structure schedule and budget M

Linac 4 Project structure, schedule and budget M. Vretenar for the Linac 4 design team Linac 4 MAC – 30. 01. 2008 1

1. Management, M. Vretenar + core team Linac 4 Work Breakdown Structure 2. 1 Ion Source and LEBT, R. Scrivens, AB/ABP 2. 2 Radio Frequency Quadrupole 2. 3 Chopper Line, A. Lombardi, AB/ABP 2. 2. 1 RFQ Funct. design, Commissioning, C. Rossi, AB/RF 2. 9. 2 RFQ Mech. design, Fabrication, S. Mathot, TS/MME 2. 4 Accelerating Structures, F. Gerigk, AB/RF 2. 5 Linac Beam Dynamics, A. Lombardi, AB/ABP 2. Linac Systems L I N A C 4 2. 6 Radio Frequency Systems 2. 7 Beam Instrumentation, U. Raich, AB/BI 2. 8 Transfer Line, S. Maury, AB/ABP 2. 6. 1 Low Level RF Systems, P. Baudrenghien, AB/RF 2. 6. 2 High Power RF Systems, O. Brunner, AB/RF 2. 6. 3 Slow Tuning and Interlocks, L. . Arnaudon, AB/RF 2. 6. 4 Tube Amplifiers, J. Broere, AB/RF 2. 9 Magnets 2. 9. 1 Magnet Design and Procurement, T. Zickler, AT/MCS 2. 10 Power Converters, C. De Almeida, AB/PO 2. 9. 2 Magnetic Measurements, M. Buzio, AT/MEI 2. 11 Vacuum Systems, G. Vandoni, AT/VAC 2. 12 Control Systems, J. Serrano, AB/CO 3. Booster Systems 3. 1 Booster Injection Mod. , W. Weterings, AB/BT 3. 2 PSB Beam Dymanics, S. Maury, AB/ABP 4. 1 Test Stand Operation, C. Rossi, AB/RF 4. Installation commiss. 4. 2 Transport and Installation, S. Prodon, TS/IC 4. 3 Survey, M. Jones, TS/SU 4. 4 Linac Commissioning, A. Lombardi, AB/ABP 4. 5 PS Booster Commissioning 5. Building, Infrastruct. 4. 5. 1 PSB Commissioning to nominal, K. . Hanke, AB/OP 4. 5. 2 PSB Commissioning to ultimate, C. Carli, AB/ABP 5. 1 Building Design, Construction, N. Lopez, TS/CE 5. 2 Cooling and Ventilation, Y. Body, TS/CV 5. 3 Electrical Systems, J. M. Bernal, TS/EL 5. 4 Access Systems, D. Chapuis, TS/CSE 2

Linac 4 Work Breakdown Structure + LIST OF DELIVERABLES 3

Structuring the project 1. 2. 3. 4. Define the Workpackages, identify the deliverables. Define a responsible for each Workpackage Define a project schedule Define a budget : first top-down, then bottom-up Workpackage holders define their budget in agreement with PL. 5. Increase the definition of the project arborescence and link it with schedule and budget enter the project into EVM (Earned Value Management): 1 st iteration in February 08. Important tool for project follow-up! 6. Define the type and number of documents required for the project EDMS structure. 7. In parallel, a. Define a management and communication structure b. Define a Quality Assurance Plan c. Organize the International Collaborations 4

Linac 4 Management & Communication 5

Earned Value Management for Linac 4 Project level Work Packages Baseline level Defined by WP holder & PL Execution level Defined by WP holder Defined by project leader Tasks Work Units ending in a deliverable EVM light (simplified version of EVM used for LHC), compromise between overhead and usefulness: - manpower can be entered at the overall Workpackage level. - different layers (increasing granularity) depending on skillfulness of user and on complexity of Workpackage - reporting on well defined results (deliverables), to be transformed into Earned Value. - “baseline level” is an engagement to the project (general deadlines, budget) and “execution level” where the holder is free to organize and change his work 6 (implementation plan, with dependences and Earned Value).

Linac 4 Document Management Workpackage Description What is provided by the WP (and what is not!) Engineering Specifications List of deliverables with specifications (functionalities, interfaces, . . ) Technical Specifications Engineering Change Requests Change Request Documents for tendering or construction Modifications, to be approved by Project Management Equipment construction Test Reports Test documents Each document has a well defined approval line (automatic, by e-mail) LHC system, adapted to the smaller size of Linac 4. Set of documents stored into EDMS (tree structure replicating the project WBS) 7

Linac 4 R&D collaborations (2004 -2007) INDIA: klystron power supplies, waveguides SAUDI ARABIA: RF prototypes 95 ke. V HLEBT source 3 Me. V RFQ chopper line DTL 40 Me. V 90 Me. V CCDTL SCL 352 MHz 704 MHz 160 Me. V PAKISTAN vacuum chambers, supports transfer line to PSB 80 m Network of collaborations for the R&D phase, via EU-FP 6, CERN-CEA/IN 2 P 3, ISTC (CERNRussia), CERN-India and CERN-Pakistan agreements. Support by EU – FP 6: HIPPI JRA within CARE (Coordinated Accelerator Research in Europe) International participations to the construction of Linac 4 to be defined during 2008 (Russia, 8 France, Poland, India, Pakistan, Saudi Arabia, …)

Linac 4 Master Plan Key date: end of building construction October 2010 2011: installation 2012: commissioning 2013: booster commissioning May 2013 end of project Total project duration 5 years. 9

Linac 4 Installation and Commissioning Key points: 1. Commission as much as possible before installation (up to 10 Me. V + all RF conditioning) 2. Alternate beam commissioning runs (in red) with installation periods for all 2012. 10

Linac 4 Budget 11

Evolution of budget 2006 -07 * Including 15% contingency 12

Linac 4 budget by system NOTES to budget: 1. Chopper line + RFQ design covered by R&D programme (HIPPI) 2. CERN manpower excluded, only industrial support 3. Not included 13 klystrons recuperated from LEP + circulators and most of waveguides. TOTALS: Total Linac 4 project 91. 5 MCHF Building and Infrastructure Booster modifications Installation, commissioning Linac systems 33. 3 MCHF 10. 1 MCHF 2. 6 MCHF 44. 6 MCHF 13

Linac 4 budget – breakdown per year (preliminary) White Paper funding (55 MCHF for 2008 -11) Ongoing accounting exercise: Move expenditures (payments!) towards 2012 -2013 (end of LHC debt repayment in 2011) Makes the schedule even more critical… 14