Library Resources Phase 2 of New Program Proposals
Library Resources Phase 2 of New Program Proposals CSU Library-IT Task Force February 19, 2009
Phase 2, Question 14 – Describe adequacy of library resources • Printed media (books, journals, indexes) • E-content (books, journals, databases) • Other formats as necessary – As determined relevant in consultation with academic department – How much additional support ($) required? 2
75% and 100% figures • For competitive programs at the University: • Comparisons are with peer academic programs and library holdings to gauge current adequacy and desired levels, ‘target values’ relative to top programs: – 75% of monographic book titles (within subject areas) – 100% of journals and databases (within subject areas) • 75% ‘target value’ is in CSU’s Strategic Plan 3
Processes used • Intensive communication between academic departments and library – Member of dept. new program committee contacts relevant Liaison Librarian about proposal – Librarian consults with designated faculty contact to identify relevant information in order to conduct analysis – Faculty member communicates with other faculty in department to solicit additional input as needed and provides back to Library Liaison – Continued communication back-and-forth throughout process 4
Collections Analysis Parameters • • • Books/Monographic Literature Journals Databases and Reference materials Format neutral (print or electronic) Universities with peer/aspirational programs similar to proposed program (for library collections analysis), and other peer university programs (regional, other focus) 5
Monographic/Book Analysis • Department provides names of 10 -15 key researchers/experts on topics of new program • Range of years desired for books in collections – E. g. past X years, within certain years, etc. 6
Journals and Databases • Journal titles and Databases considered ‘core’ to area of study • Number of years of journal back runs (older issues) needed, e. g. 1998 • All core titles considered essential • Databases are Abstracting & Indexing (A&I) and Full-Text (F/T) resources 7
Books • Based on researcher names provided, Libraries: – Identifies titles authored by researchers – Identifies subject headings (LCSH) assigned to titles – Provides Subject Headings lists (alphabetic order and may be augmented by library) to department – Department selects the thirty (30) terms most relevant, and year range for searches (10, 20 years) 8
Books: World. Cat analysis • Catalog of library holdings world-wide • Most comprehensive view of library collections • Top 30 subject headings searched in World. Cat • # titles at CSU • # titles held at ‘top peer’ programs • # titles held at peers, not at CSU 9
Books: Calculating 75% • Search results analyzed • For titles identified, how close do CSU holdings come to reaching 75% of those in top programs – In some cases, CSU holdings already above 75% – If less than 75%, how many titles needed to get there? 10
Books: Figuring costs of holdings gaps • Call number identified (PN ex. ) for subjects below 75% • Based on call number, average price for books derived (from Library & Book Trade Almanac – standard reference for field) • Average costs multiplied by # of books needed to get to 75% • Ex. P, PN=$104. 36; D, E=$80. 42 (2008 figures) 11
Books: Retrospective and Forward $$$ • One-Time amount to ‘catch-up’ on back years • Increase in base budget (to buy future years of publishing) calculated: – Average # of titles published yearly (by subject) multiplied by average cost – In many cases, library approval purchase plan is already bringing in some level of relevant content – so smaller amount of new funding needed to augment 12
Books: Retrospective and Forward $$$ • Retrospective purchase costs calculated – $27, 740. 87 for Ph. D Comm Studies (starting with Fall 2009) • Base increase needed to support future purchases – $1, 028. 00 for Ph. D Comm Studies (starting with Fall 2009) • Standard inflationary rate (5%) applied to starting figure for future year projections – – – $1, 079. 00 ($51. 00 cost inflation) Fall 2010 $1, 132. 95 ($53. 95 cost inflation) Fall 2011 $1, 189. 60 ($56. 65 cost inflation) Fall 2012 $1, 249. 08 ($59. 48 cost inflation) Fall 2013 $1, 311. 53 ($62. 45 cost inflation) Fall 2014 13
Journals and Databases (Serials) • List of journals and databases (including A&I and F/T resources) as identified by department: – Sent to Libraries Collection Management unit – CSU ownership/access determined, including year ranges, and electronic availability 14
Journals and Databases (Serials) • Titles not available at CSU: – Cost to add new titles • $14, 902. 48 base increase to add 30 journal titles – Ph. D in Comm Studies (starting with Fall 2009) – Cost to add back years of titles • Years of back issues needed determined by department • $11, 322. 92 one-time funding to purchase back years (Fall 2009) – Cost to add 2 additional databases • $14, 910. 66 base increase – Ph. D in Comm Studies (starting with Fall 2009) – Total cost new serials resources (increase to base budget) • $29, 813. 14 (starting with Fall 2009) • Serials inflation calculated at 9% (industry standard figure) – Projections: • • $32, 496. 32 ($2, 683. 18 cost inflation) Fall 2010 $35, 420. 99 ($2, 924. 67 cost inflation) Fall 2011 $ 38, 608. 88 ($3, 187. 89 cost inflation) Fall 2012 $ 42, 079. 68 ($3, 474. 80 cost inflation) Fall 2013 15
Preliminary communication/negotiation with department • If amount needed to get book collections up to 75% level too costly (as determined by library and department): – May narrow subject parameters, years, etc. – May re-do comparison against other programs • Serials (journals/databases) may be negotiated in same fashion if preliminary cost too high 16
Final Analysis Report • Prepared by Liaison Librarian in three components – Summary – Collections Analysis – Funding needed to support new program materials (inflationary projections for getting started included) 17
Approval Path within Library • From Liaison, report is sent in order to: – Coordinator of College Liaisons and Coordinator of Collections and Contracts – Assistant Dean for Scholarly Communications – Dean of Libraries • Once approved, final report is submitted by Dean of Libraries (or designate) to academic department 18
Collections Analysis in final proposal • Information submitted by Library to department for inclusion as Phase 2 Question 14: Reference Sources 19
Time frame and labor utilized • Typically takes 1 -2 months • Typically requires 40 -60 hours of Libraries staff time per review • Libraries have done approximately 15 New Program Reviews since 2004 • Libraries also have performed collections analysis for accreditation and other program review needs 20
15 New Program Reviews since 2004 • 2008 – Ph. D Comm Studies • 2008 – Ph. D Social Work • 2008 – Ph. D Applied Developmental Science • 2007 – MS Landscape Architecture • 2007 – MS Industrial/Organizational Psychology • 2007 – MA Ethnic Studies • 2007 – MS Public Health • 2006 – MS Bioengineering • 2006 – MS Management Practice • 2005 – BS Fire & Emergency Services • 2005 – Ph. D Human Bioenergetics • 2004 – BS Applied Computing Technology • 2004 – Ph. D Communication and Information Technology • 2004 Ph. D Language, Literacy, Rhetoric 21
15 New Program Reviews since 2004 • 6 Program Reviews resulted in no recommendations for additional funding to support library resources • 9 Program Reviews resulted in identification of resource gaps evidencing need for additional funding – One Time (Catch-up) Needs • Range $0. 00 - $141, 848. 00 per program, total estimates $284, 586. 00 – Recurring Needs (increase to base) • Range $0. 00 - $29, 309. 00, total estimates $163, 370. 00 22
Questions? 23
Resources: • Provost page with links to new program review process ‘New Degree Proposal Process’ • http: //www. provost. colostate. edu/index. asp? url =Resources/faculty_affairs • New Program Planning Proposal Form • http: //www. provost. colostate. edu/files/Resourc es/New_Program_Proposals. pdf • Phase 2 Budget Sheet • http: //www. provost. colostate. edu/files/Resourc es/Phase 2 budget. xls 24
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