Letters Formal Business letters e g letters of

Letters (Formal ) Business letters ( e. g letters of application) Bakatheer’s secondary school (informal ) personal Letters (e. g Letters from friends ) Prepared by the teacher : Mold Attass Bakatheer’s secondary school Seiyun. Hadramout Mohd_ats@yahoo. com Prepared by the teacher : Mold Attass

1. How many parts of a good letter of application ? There are ten parts. 1. 2. 3. 4. 5. The Sender’s address The date of the letter The name and address of the receiver The greeting. Information about the sender. Bakatheer’s secondary school Prepared by the teacher : Mold Attass

6. The sender’s name typed or printed. 7. A reference to the advertisement 8. The close. 9. The sender's signature. 10. Asking for an interview. Bakatheer’s secondary school Prepared by the teacher : Mold Attass

The ten parts of a business letter 1. The Sender’s address 2. The date of the letter 3. The name and address of the receiver 4. The greeting. 5. Information about the sender. 6. The sender’s name typed or printed. 7. A reference to the advertisement 8. The close. 9. The sender's signature. 10. Asking for an interview. Bakatheer’s secondary school Prepared by the teacher : Mold Attass

Mrs. Jill castle PO Box 0068 London s 9 30 k the zone , town , country, telephone , email Receiver's address ( 3 ) Dear Sir Madam /Mrs/ Ms I am writing this letter to apply for the position of (…. ) that advertised in… The greeting ( 4 ) 17 February 2007 February 17 2007 Sender’s address ( 1 ) The date( 2 ) A reference to the advertisement paragraph 1 ( 5 ) I am 17 and am a school leaver. I like Yours faithfully / Asking for an interview paragraph 3( 7 ) reading Yours sincerely old The close ( 8 ) stories. I look forward to hearing … from you. sender' s signature ( 9 ) Information about the sender paragraph (( give more interesting information about your self as you can )) ( Bakatheer’s secondary The sender’s name typed or printed (10) school Prepared by the teacher : Mold Attass 2( 6)

The Sender's address : This can be be written in the top right-hand corner of the letter. house number, street , place, country, (in capital letters) telephone Bakatheer’s secondary school Prepared by the teacher : Mold Attass 1

2 The date : Write this on the right –hand corner after or below the address of the sender or the address of the receiver. n Write: 30 October 2003 n Write the month as a word. n 47 Abrahams Cambridge CB 4 3 AL 8 March 2007 Bakatheer’s secondary school Prepared by the teacher : Mold Attass

3 Receiver's address ) Recipient's Address: ( This should be written on the top left –hand corner below your address. Name & Title: Position: Name and Address of Company: Bakatheer’s secondary school Prepared by the teacher : Mold Attass n

The greeting : Salutation : . 1. If you know the person's name: 4 Dear Ms / Miss / Mr / Dear Mr Miller 2. If you don't know the person's name: There are several possibilities to address people that you don't know by name: salutation when to use male addressee (esp. in British English) Dear Sir / Dear Sirs Dear Madam female addressee (esp. in British Bakatheer’s secondary English) school Prepared by the teacher : Mold Attass

First paragraph ( A reference to the advertisement ) 5 In this paragraph give the reason for writing. Keep it short : a couple of two lines should be enough. Examples of references to the advertisement : 1. I am writing this letter to apply for the position of ……. . that I saw advertised on ………. . 2. I am writing to apply for the job of …………. . as advertised in (……. ) of …………. 3. I am writing in response to your advertisement in [publication] Bakatheer’s secondary school Prepared by the teacher : Mold Attass

Second paragraph : Information about the sender : This is the body of the letter. Put details in the middle paragraph Give reason why you are interested in working for this position. ( sell yourself – give much interesting information abot yourself as you can 1. your age 2. Your best school subjects. 3. your interests or hobbies. 4. your work experience connected with the job that advertised. 5. Your ambitions Bakatheer’s secondary school Prepared by the teacher : Mold Attass 6

Third paragraph : Asking for an interview : tell the other person what you would like them to do 7 as a result of the letter. Ask for an interview. Examples of asking for an interview : 1. I look forward to hearing from you. 2. Please do not hesitate to contact me on the above number if you should require further information. 3. I should be pleased to attend an interview. 4. I look forward to starting work with you. Bakatheer’s secondary school Prepared by the teacher : Mold Attass

The close : 1. If you know the name of the person use: Yours sincerely 8 2. If you don’t know the name of the person use: Yours faithfully Bakatheer’s secondary school Prepared by the teacher : Mold Attass

Sign your name the printed it underneath the signature Sender’s signature 9 Writ your name under your signature Sender’s name typed or printed Bakatheer’s secondary school Prepared by the teacher : Mold Attass 10

Re-order the following to form a letter: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. As a result , I have had a lot experience in this field Dear Mrs Castle 3. I am writing to apply for the job of a secretary as advertised in The Yemen Times of May 8 th. I am 24 years old and have been working in a bank. I have experience on computers. For two years. Yours sincerely. At the moment I am earning 30. 000 Y. R. Ali Ahmed. I look forward to hearing from you Bakatheer’s secondary school Prepared by the teacher : Mold Attass

Dear Mrs Castle : the greeting A reference to the advertisement I am writing to apply for the job of a secretary as advertised in The Yemen Times of May 8 th Information about the sender I am 24 years old and have been working in a bank For two years. As a result , I have had a lot experience in this field , I have experience on computers. At the moment I am earning 30. 000 Y. R Asking for an interview I look forward to hearing from you. Yours sincerely Ali Ahmed Bakatheer’s secondary school The close The sender’s name typed or printed Prepared by the teacher : Mold Attass

The end Prepared by the teacher : Mold Attass Bakatheer’s secondary school Seiyun. Hadramout Mohd_ats@yahoo. com Bakatheer’s secondary school Prepared by the teacher : Mold Attass