Letter Writing Business Letters Business Letters PURPOSE o

Letter Writing: Business Letters

Business Letters: PURPOSE o To whom would you write a BUSINESS letter? …your father? …a school board member? …your state’s governor? …your uncle? …your best friend? …a restaurant manager?

Business Letters: PARTS o There are 6 parts of a business letter: 1) heading (YOUR contact info. & date), 2) business address, address 3) greeting / salutation, salutation 4) body, body 5) closing, closing and 6) signature

Business Letters: HEADING Format The HEADING goes at the upper, left-hand corner of your letter. HEADING Sample Heading: 123 State Street Mobile, AL 36695 (251) 555 -1234 (Skip 2 lines here!) April 9, 2008 (Skip 2 lines here!)

Business Letters: BUSINESS ADDRESS Format The BUSINESS ADDRESS goes BELOW the heading of your letter. BUSINESS ADDRESS Sample Business Address: ABC Company 456 Town Street Mobile, AL 36605 (Skip 2 lines here!)

Business Letters: GREETING Format The GREETING goes BELOW the business address. GREETING The first word and all titles in your greeting should be capitalized, capitalized AND you should add a colon (NOT a comma) after the greeting! (Skip 1 line AFTER the greeting!)

Business Letters: BODY Format The BODY is where you write your message. DO NOT indent paragraphs, SKIP LINES between them! BODY

Business Letters: CLOSING Format The CLOSING goes at the lower, left-hand corner of your letter, 2 lines below your body. ONLY the FIRST word in your closing should be capitalized, capitalized AND you should add a comma after the closing! CLOSING

Business Letters: SIGNATURE Format The SIGNATURE goes 2 lines below your closing. It should be a CURSIVE signature, and 2 lines below that should be your printed name. SIGNATURE

Business Letters: SAMPLE Letter 123 Maple St. Mobile, AL 36695 (251) 555 -8755 May 9, 2008 Johnson Athletics 1522 Golden Blvd. Trenton, NJ 45667 To whom it may concern: I am writing to tell you how pleased I am with my new Air Balance shoes. They are the most comfortable and stylish shoes I own. Do you plan to make them in black or any other color? Yours truly, Jimmy Gates

POP QUIZ TIME! Identify each numbered part of the business letter! 4 1 6 5 3 2

POP QUIZ TIME! Answers: 1. Business Address 2. Signature 3. Closing 4. Heading 5. Body 6. Greeting 4 1 6 5 3 2

Assignment 1. Who are you sending your business letter to? 2. Search online for their address. 3. Write a 3 paragraph letter using the correct business letter format. *Paragraph 1 – Tell them about yourself. *Paragraph 2 – What makes them so special? *Paragraph 3 - Ask for something specific. For example…. a quick response, an autographed photo, a concert or game schedule, etc…