Lesson 4Part I Word Lesson 4 presentation prepared

* Lesson 4—Part I Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. Prepared 2/13/11

* q Switch between different views in a document q Adjust page margins settings q Set paragraph alignment, indentation, and spacing q Change tab settings q Add page numbers to a document q Create headers and footers q Change page orientation Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. Par Top t 1 ics : 2

Tab ult a f e D View Print Layout Document Views Full Reading Screen Web Layout Outline Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. Draft 3

*Print Layout View vs. Print Layout Print Preview Print layout view shows the document as it would be printed as well as allow editing changes to be made to the document. Can only view how document will look printed. Can’t edit document. Print Preview Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 4

Great online resource. Not only can you read the definitions, you can hear the pronunciation. *Margins Defined Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 5

*Adjust top and bottom margins by dragging on the vertical ruler. t h g i r g d n gin a t g f a e l r l d t s a y t u j ns b zon d A * argi hori m the on r. rule *Adjust margins by clicking on Page Layout and clicking on Margins *Page Margins Appears as a double-headed arrow when positioned over margin on Ruler. Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 6

*Page Margins Continued Word 2010 Defaults at one inch (1”) for Top, Bottom Left, & Right Margins Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 7

change n a C : e t o N whole r o f s n i g r ma section. r o t n e m docu Click either the Margins drop-down menu or the Page Layout Launcher to see the Page Setup dialog box. *Custom Page Margins Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 8

*Rulers Displayed in r l a t on . r e l u iz r o *H Print Layout View *Vertical ruler. Mouse pointers appear as double -headed arrows when positioned over margin on ruler. Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 9

*Adjust top and bottom margins by dragging on the vertical ruler. t h g ri g d n gin a t g f a e l r st by d ntal u j *Ad argins horizo m the on r. rule *Page Margins *Adjust margins by clicking on Page Layout and clicking on Margins To change margins move the double-headed arrow on Vertical & Horizontal Rulers Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 10

t rs i F ne t Li en d In Read Screen. Tip before dragging anything on the Ruler. ng gi t an en H nd I To change the margin, drag the double-headed arrow Left s e t a Indic tab t a lef indent *Items on Horizontal Ruler Explained s e Right indent t a Indic nts de n i Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 11

Hold Alt key while dragging the margins on the ruler to display margin measurements in a Screen. Tip. *Items on Horizontal Ruler Explained Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 12

Notice: All margins have a different setting. Did you know that typically a 1. 5” left margin is used when the document will be bound on the left side? The extra. 5” allows for binding (or hole punches). *Custom Page Margins Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 13

Horizontal Alignment * Launch Paragraph dialog box Left Right Ctrl+ L Ctrl + R Center Justify Ctrl + E Ctrl + J Word Lesson 3 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 14

* t n e m n g i l Al a c i t r e V The only place to change vertical alignment is in the Layout tab in the Page Setup dialog box. Word Lesson 3 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 15

What vertical alignment option should be selected to align text at the bottom of the document? Bottom Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. *Discuss 16

Source: http: //www. learnersdictionary. com/search/indentation *Indentation Defined Indentations Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. Home Tab Paragraph Group • Decrease List Level • Increase List Level 17

ng i g nt n Ha nde I Left indent Change Indents Either way near left margin First Line t n Inde Right Indent *Text Indentation Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 18

Senior projects and English papers should use MLA writing style. * Source: http: //ezinearticles. com/? MLA-Writing-Style-vs-APA-Writing-Style&id=921055 Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 19

Source: http: //owl. english. purdue. edu/owl/resource/747/01/ *MLA Style with Indents Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 20

Source: http: //owl. english. purdue. edu/owl/resource/747/01/ Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. *MLA Style and Indents 21

r Sou ce http: //www. papress. com/thinkingwithtype/text/line_spacing. htm * Similar to No Spacing Styles in Word 2010 Similar to Normal Styles in Word 2010 Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 22

Source: http: //compusavvy. wordpress. com/2010/08/01/understanding-line-and-paragraph-spacing-in-word/ * Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 23

Change default spacing in Change Styles Command from Home tab Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. * 25

* Lesson 4—Part 2 Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. Prepared 2/13/11

* q Switch between different views in a document q Adjust page margins settings q Set paragraph alignment, indentation, and spacing q Change tab settings Par To t 2 q Add page numbers to a document pic s: q Create headers and footers q Change page orientation Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 27

*Paragraphs Pressing Enter places a hard return in a document. Enter Only Enter to force a line ending (such as with address lines) or at the end of a paragraph. (A forced enter is commonly called a hard return. ) return Soft return automatically wraps line endings. Paragraph symbols indicate hard returns. Word Lesson 1 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

* Non-printing character Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 29

With word wrap, wrap should you decide to make your font smaller or larger, larger the text will automatically adjust to the best line ending. Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 30

• Font is different • Font size is different • Lines wrapped automatically to accommodate changes Soft Return A raised dot indicates a space between words. If lines wrap, the raised dot appears at the end of the line. Century Gothic 20 point Notice line endings. Franklin Gothic Bold 24 point Notice line endings. Except for short lines or at the end of paragraphs. Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 31

Click on File and select Options to display the Word Options dialog box Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 32

Hard tab Setting a tab stop at a specific location Soft tab The default tab in Word 2010 places soft tab stops at every half inch Source: http: //www. webopedia. com/TERM/T/Tab_key. htm Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 33

Tabs show up on Ruler. Left tab at. 63” Note: Alt key + click on tab gives measurement on Ruler. Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 34

At the Paragraph dialog box click on the Tabs button *Setting Tabs es 5 Typ Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 35

Tab markers—symbols on markers rulers that indicate tab stops *Setting Tabs Left tab Center Tab Right Tab Decimal Tabs shown on the Ruler and in the Tabs dialog box. Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. Bar Tab See next page for explanation of a bar tab. 36

Source: http: //www. word-2010. com/tabs-in-word/ Wou ld a tabl with e turn border the ed off s s e sam e pu rve rpos e? Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 37

*Clearing or Deleting Tabs Left tab Center Tab Right Tab Decimal Tab Bar Tab • Delete tab by dragging the tab stop off the Ruler and down into the document area • Move tab by dragging tab stop to a new position on the Ruler • Edit tab by double clicking tab stop on the Ruler • Clear tabs from Tabs dialog box Clear one or Clear All tab stops Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 38

*Leader Tabs ons i t p O 4 ers d a e L for Dot Dash Underline Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 39

* Tab Page numbers aid in keeping keep printed pages in sequential order. Page numbers can be placed in various locations on a page— top, bottom, right, left, center, etc. Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 40

s oic e ch e Se Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 41

Can also insert Page Number from the Header and Footer Tools tab when editing a header or footer. Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 42

Header area q The Header & Footer Tools command is activated from the Insert menu. q To edit a header or footer in your document, just click in the header area or the footer area. Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 43

Text t n e ocum D w o Sh. Notice is Checked q Typing area (document area) appears faded or grayed out when a header or footer is being edited. q To type in typing area, just double click in it. Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 44

Click to Change Header/Footer options q. Different First Page q. Different Odd & even Pages Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. q. Show Document 45 Text

Standard Footer for Class Documents q Remember to create a main folder to store all of your work. It should be named your last name, your first name and MSITA. Ex. Doe Jane MISTA q Create a footer that shows both the filename and path This is especially useful in class when multiple users are printing to a network printer. q q q q Insert Footer Edit Footer Click on Quick Parts Click on Field Press “F” to jump to Filename Place check beside Path Click OK Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 46

* Standard Paper Size 8. 5” x 11” Portrait Orientation Standard Paper Size 11” x 8. 5” Landscape Orientation Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 47

Click on the View tab to Zoom to a different view size. Example shown is 100%. The next slide shows Whole page selected. Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. Zoom slider also changes view size. 48

This slide shows Whole page selected. View size is 53% Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 49

* W Wh YSIWY a Is W t You S G hat e You e Get q By default, text is left-aligned. q To move a tab that has been set already, drag the tab marker to the new location. q Most people prefer the Page Layout view (the default view) because it is WYSIWYG. q Headers and footers can contain text, graphics, pictures, logos, date/time, and page numbers. q The default setting for header and footer margins is. 5 q Default spacing in Word 2010 is set at single space. q F 1 in Word 2010 and in most software programs, launches Help. Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. F 1: s e h c n Lau lp He 50

* Can You Do the Following? q Switch to different views q Change page margins settings q Set paragraph alignment, indentation, and spacing q Set, delete, and change tab settings q Add page numbers to a document q Create headers and footers q Change page orientation Word Lesson 4 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 51

Now it is time for you to practice. Please complete the following: 1. Word Lesson 3, Exercise 1 2. Word Lesson 3, Project 1 3. Quia Quiz, Word Lesson 4 Word Lesson 3 presentation prepared by Kathy Clark (Southside H. S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. 52