LESSON 3 1 Journals Source Documents and Recording

LESSON 3 -1 Journals, Source Documents, and Recording Entries in a Journal CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning

Lesson 3 -1 SLIDE Journals and Journalizing LO 1 n. A form for recording transactions in chronological order is called a journal. n. Recording transactions in a journal is called journalizing. CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning 2

3 A FIVE-COLUMN JOURNAL page 57 general amount column special amount columns CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning LESSON 3 -1

Lesson 3 -1 SLIDE A Multicolumn Journal n. Accuracy n. Chronological record n. Double-entry accounting LO 1 n. Information for each transaction recorded in a journal is called an entry. n. The recording of debit and credit parts of a transaction is called double-entry accounting. CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning 4

Lesson 3 -1 SLIDE Source Documents LO 2 n. A business paper from which information is obtained for a journal entry is called a source document. CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning 5

6 CHECKS page 58 A business form ordering a bank to pay cash from a bank account is called a check. CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning LESSON 3 -1

7 SALES INVOICES page 58 A form describing the goods or services sold, the quantity, the price, and the terms of sale is called an invoice. CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning LESSON 3 -1

Lesson 3 -1 SLIDE Sales Invoice LO 2 n. An invoice used as a source document for recording a sale on account is called a sales invoice. n A sales invoice is also referred to as a sales ticket or a sales slip. CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning 8

9 OTHER SOURCE DOCUMENTS page 59 calculator tape receipt A business form giving written acknowledgement for cash received memorandum A form on which a brief message is written to describe a transaction CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning LESSON 3 -1

10 RECEIVED CASH FROM OWNER AS AN INVESTMENT page 60 August 1. Received cash from owner as an investment, $5, 000. Receipt No. 1. 1 3 4 3 2 1. Write the date in the Date column. 2. Write the debit amount in the Cash Debit column. 3. Record the credit amount in the General Credit column. Write the title of the account in the Account Title column. 4. Write the source document number in the Doc. No. column. CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning LESSON 3 -1

11 PAID CASH FOR SUPPLIES page 61 August 3. Paid cash for supplies, $275. 00. Check No. 1. 1 2 4 2 3 1. Write the date in the Date column. 2. Record the debit amount in the General Debit column. Write the title of the account in the Account Title column. 3. Write the credit amount in the Cash Credit column. 4. Write the source document number in the Doc. No. column. CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning LESSON 3 -1

LESSON 3 -2 Journalizing Buying Insurance, Buying on Account, and Paying on Account CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning

13 PAID CASH FOR INSURANCE page 63 August 4. Paid cash for insurance, $1, 200. Check No. 2. 1 2 4 2 3 1. Write the date in the Date column. 2. Record the debit amount in the General Debit column. Write the title of the account in the Account Title column. 3. Write the credit amount in the Cash Credit column. 4. Write the source document number in the Doc. No. column. CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning LESSON 3 -2

14 BOUGHT SUPPLIES ON ACCOUNT page 64 August 7. Bought supplies on account from Supply Depot, $500. Memorandum No. 1. 1 2 4 2 3 3 1. Write the date in the Date column. 2. Record the debit amount in the General Debit column. Write the title of the account in the Account Title column. 3. Record the credit amount on the next line in the General Credit column. Write the title of the account in the Account Title column. 4. Write the source document number in the Doc. No. column on the first line of the entry. CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning LESSON 3 -2

15 PAID CASH ON ACCOUNT page 65 August 11. Paid cash on account to Supply Depot, $300. Check No. 3. 1 2 2 3 4 1. Write the date in the Date column. 2. Record the debit amount in the General Debit column. Write the title of the account in the Account Title column. 3. Write the credit amount in the Cash Credit column. 4. Write the source document number in the Doc. No. column. CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning LESSON 3 -2

LESSON 3 -3 Journalizing Transactions That Affect Owner’s Equity and Receiving Cash on Account CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning

17 RECEIVED CASH FROM SALES page 67 August 12. Received cash from sales, $295. 00. Tape No. 12. 1 3 4 3 3 2 1. Write the date in the Date column. 2. Write the debit amount in the Cash Debit column. 3. Write the credit amount in the Sales Credit column. Place a check mark in the Account Title column. A check mark is also placed in the Post. Ref. column. 4. Write the source document number in the Doc. No. column. CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning LESSON 3 -3

18 SOLD SERVICES ON ACCOUNT page 68 August 12. Sold services on account to Oakdale School, $350. 00. Sales Invoice No. 1. 2 1 4 2 3 1. Write the date in the Date column. 2. Record the debit amount in the General Debit column. Write the title of the account in the Account Title column. 3. Write the credit amount in the Sales Credit column. 4. Write the source document number in the Doc. No. column. CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning LESSON 3 -3

19 PAID CASH FOR AN EXPENSE page 69 August 12. Paid cash for rent, $300. Check No. 4. 1 2 4 2 3 1. Write the date in the Date column. 2. Write the debit amount in the General Debit column. Write the title of the account in the Account Title column. 3. Write the credit amount in the Cash Credit column. 4. Write the source document number in the Doc. No. column. CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning LESSON 3 -3

20 RECEIVED CASH ON ACCOUNT page 70 August 18. Received cash on account from Oakdale School, $200. Receipt No. 2. 1 3 4 3 2 1. Write the date in the Date column. 2. Write the debit amount in the Cash Debit column. 3. Record the credit amount in the General Credit column. Write the title of the account in the Account Title column. 4. Write the source document number in the Doc. No. column. CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning LESSON 3 -3

21 PAID CASH TO OWNER FOR PERSONAL USE page 71 August 18. Paid cash to owner for personal use, $125. 00. Check No. 6. 1 2 4 2 3 1. Write the date in the Date column. 2. Write the debit amount in the General Debit column. Write the title of the account in the Account Title column. 3. Write the credit amount in the Cash Credit column. 4. Write the source document number in the Doc. No. column. CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning LESSON 3 -3

LESSON 3 -4 Proving and Ruling a Journal CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning

23 PROVING A JOURNAL PAGE 1 2 page 73 2 3 1. Add each of the amount columns. 2. Add the debit column totals, and then add the credit column totals. 3. Verify that the total debits and total credits are equal. CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning LESSON 3 -4

24 RULING A JOURNAL PAGE 2 1. 2. 3. 4. 5. 3 page 74 1 Rule a single line. Write the date. Write Carried Forward. Write each column total. Rule double lines. CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning 5 4 LESSON 3 -4

25 STARTING A NEW JOURNAL PAGE page 75 1 2 3 1. Write the page number. 4 2. Write the date. 3. Write Brought Forward in the Account Title column. A check mark is also placed in the Post. Ref. column. 4. Record the column totals brought forward from the previous page. CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning LESSON 3 -4

26 PROVING AND RULING A JOURNAL AT THE END OF A MONTH 2 1. 2. 3. 4. 5. 3 page 75 1 Rule a single line. On the next line, write the date. Write the word Totals. Write each column total. Rule double lines. CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning 5 4 LESSON 3 -4

27 STANDARD ACCOUNTING PRACTICES 2 3 4 page 77 1 5 6 7 8 9 CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning LESSON 3 -4

SLIDE 28 Proving Cash n. Determining that the amount of cash agrees with the accounting records is called proving cash. CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning

SLIDE 29 Proving Cash 1. Calculate the cash balance. Cash on hand at the beginning of the month $ Plus total cash received during the month Equals total +7, 120. 00 $ Less total cash paid during the month Equals cash balance at the end of the month 0. 00 7, 120. 00 – 4, 523. 00 $ 2, 597. 00 2. Verify that the cash balance equals the checkbook balance on the next unused check stub in the checkbook. Checkbook balance on the next unused check stub CENTURY 21 ACCOUNTING © 2009 South-Western, Cengage Learning