Lecture Recordings DCO Canvas Townhall Gemma Sinclair Product

Lecture Recordings & DCO Canvas Townhall Gemma Sinclair – Product Owner June 2020

Mediastore Stats Lecture recordings and uploads to mediapublish. ac. nz Page views - Mediastore 60000 50000 40000 30000 20000 10000 Other 20 20 6/ 1/ 0 25 /2 02 0 5/ 18 /2 02 0 5/ 5/ 11 /2 02 20 20 /2 0 4/ 27 /2 20 Studyplan 5/ 4/ 20 0 02 0 LTR 4/ 4/ 13 /2 02 20 20 02 /2 30 4/ 6/ 0 0 3/ 23 /2 02 0 3/ 16 /2 02 20 3/ 9/ 3/ 2/ 20 20 0 2

New LTR Release: 26 th May 2020

Ad-hoc recording dates • When adding a lecture recording from a previous term they would display at bottom of Recordings list due to sorting by date • [New] Defaults to current date and time – can be updated before saving or edited later 5

Ad-hoc recording • Previously only able to add lecture recordings captured via LTR process as ad-hoc recordings • [New] Ability to paste in mediastore links from content uploaded to mediapublish. ac. nz • [New] Defaults to current date and time – can be updated before saving or edited later • Sort order – newest date/time at top: 6

Play recording in new tab [New] Recordings tab in Canvas has been updated so that clicking on play icon or image will open video in new tab 7

Shared recordings • Recordings that have been shared to other sections not reflected in ‘student view’ for Staff (e. g. if all L 01 C recordings have been shared with L 02 section) • [New] Displays all published recordings for selected section 8

Digital Course Outline Semester 2 reminders and upcoming release

Key Dates 2020 Course Outlines Semester 2 1. Course Director email notification: 15 th June 2020 (due: 6 th July 2020) 2. Reminder notification: 29 th June 2020 Canvas Courses published by 13 th July 2020 (2 weeks before Semester 1 start). DCO Canvas integration will be piloted with nominated courses. Note: Course outlines that have not yet started or editing course outline will get reminders sent to editors/course directors. We will also include any outstanding Quarter 3 and 4 course outlines. 10

S 2 Progress Semester 2 course outlines • 297 published out of 1498 total • 445 have started editing, 691 not yet started Status New Editing Pending Approval Pending Published Grand Total % Complete Arts 129 123 7 37 296 13% Business 52 50 12 8 19 141 13% CAI 52 46 10 39 147 27% Education 75 24 4 39 142 27% Engineering 92 42 2 4 27 16% Law 37 13 2 3 55 5% FMHS 48 64 40 1 34 187 18% Science 206 83 26 1 47 363 13% Grand Total 691 445 101 16 245 1498 16% 11

DCO 2020 Timeline May - June (DCO Improvements) • Student/staff search published course outlines • Review approvers – enable FMHS approvers by Subject June – July (S 2 Course Outlines) • Reminder emails about Semester 2 course outlines • Course Outlines published July - August (Canvas Integration Pilot) • Populate Course Outline tab in Canvas from DCO information • Pilot with nominated courses in Semester 2 12

Upcoming DCO Release: June 2020

Course Outline Search • Currently only staff who are part of the approval workflow can view course outlines in DCO • [New] Ability for staff to search published course outlines using • [New] Ability for students* to search published outlines • The search box will be visible on published course outline page *Students with UPI can currently view published course outlines (if provided URL) and will be able to search 14

Advanced Search 1. [New] Year/Term separate drop down options 2. [New] Drop down for Faculty/School easier to scan 15

Admin Tab - Enhanced 1. [New] Year/Term separate drop down options 2. [New] Batch update button change 16

Admin Tab - Enhanced 1. [New] Batch update now a separate modal window Previously expanded on the page. Now clearer actions and related activities. 17

Dashboard - Fixes 1. [Fixed] Dashboard not loading for some staff 2. [Fixed] Clicking on category of courses in graphic now displays those courses 18

Thank you