Leavenworth Community Service Organization Quarterly Meeting April 2013

Leavenworth Community Service Organization Quarterly Meeting – April 2013 Please sign-in and pick up a copy of today’s agenda and the minutes from the January 10, 2013 meeting. 2/23/2021 1

Community Service Organizations’ Quarterly Meeting Richard Allen Cultural Center Thursday, April 11, 2013 6: 30 PM AGENDA Sign-in. . . . Welcome & Opening Prayer…………. Introductions & Roster Review. . . . Agenda/ Minutes Review. . . Historical Review ………………. Financial Status Report …………………. . . Calendar Review ……………… Jazz By The River 2013. . …………………. . Year-End Cookout. …………. . . VA Parade of Flags Fundraiser ………… Closing Prayer. . . 2/23/2021 2

Organization POC Email address Phone Art In Motion (AIM) Joyce Williams williams. joyce 52@yahoo. com 913 -727 -3085 913 -240 -6527 Alpha Kappa Alpha (AKA) Rachel Inabinett vengeance 4 rdi@aol. com 913 -775 -1703 Alpha Phi Alpha (APA) Mike Law michael. d. law@us. army. mil 913 -240 -9111 Blacks In Government (BIG) Mary Nelson greaterkcbig@gmail. com 913 -579 -2031 Delta Sigma Theta (LAC) Renee’ Wilson Ann Moss rnw 1@prodigy. net annsmoss@hotmail. com 816 -520 -4326 913 -704 -8494 First City Riders (Inactive) Angie Thomas angiethomas 817@kc. rr. com 913 -240 -9561 Kappa Alpha Psi Karel Butler karelb 1911@msn. com 254 -338 -4828 Les Novelettes Ollie Baker Joyce Jones ollie. baker@ymail. com wjonesjr@kc. rr. com 913 -651 -1009 913 -683 -9646 Leavenworth Faith Communities First Missionary Baptist Church Glimmer of Light Fellowship Ministries Bobbie Flucas Rev. Joann Uitenham Rev. Tony Majors peaches. flucas 686@gmail. com Joann. Uitenham@us. army. mil tony. j. majors. civ@mail. mil 913 -651 -2537 913 -775 -0849 580 -917 -7331 Mt Olive Lodge #3 ( Prince Hall Masons) Claude Cannon Johnnie Wade (Sec) c. cannon 73@gmail. com pmwade 32@yahoo. com 913 -369 -5529 407 -902 -4731 NAACP Joe Clark Wilbur Ferguson joseph. clark@sbcglobal. net wilbur@kc. rr. com 913 -680 -8384 913 -306 -1823 As of: 2/23/2021 3

Organization POC Email address Phone OES Louise Turner, WM Kathaleen Cannon (Sec) misslou 1@sbcglobal. net Kathaleen. cannon@gmail. com 913 -306 -6497 913 -961 -7385 Omega Psi Phi (OII) Randy Jeter rbjeter 10@aol. com 706 -495 -6628 Phi Beta Sigma Damon Bennett dbennett 1914@gmail. com 718 -207 -6967 Richard Allen Cultural Center and Museum Phyllis Bass Sandi Smith (Sec) pabass@aol. com smcmsc@juno. com 913 -651 -4029 913 -250 -6656 ROCKS, Inc. Brian Adamson Katreina Harmon Sarah Scriven (Sec) brian. adamson@us. army. mil majikprincess@gmail. com sarah. scriven@us. army. mil 337 -378 -2771 254 -285 -4499 919 -440 -1397 Sigma Gamma Rho POC TBD Socialites Louise Turner Cheryl Mills (Sec) misslou 1@sbcglobal. net vmills@kc. rr. com 913 -306 -6497 913 -269 -8738 Zeta Phi Beta Amy Barnes amycarol 74@aol. com 910 -316 -0753 VFW Post 12003 Felix Sanchez Fsanchez 1@kc. rr. com 316 -253 -1050 VFW Post 56 Dallas Eubanks dallas. eubanks@us. army. mil 913 -684 -4566 CSO President CSO Vice President CSO Secretary CSO Treasurer CSO Information Officers Ron Coaxum Richard Jackson Laura Coaxum Rachel Inabinett Ann Moss rcoaxuum@kc. rr. com Richard. e. jackson. civ@mail. mil lcoaxum@kc. rr. com vengeance 4 rdi@aol. com annsmoss@hotmail. com 913 -240 -1908 913 -240 -5359 913 -306 -2011 913 -775 -1703 913 -704 -8494 4

PROCEDURAL • Review and adopt meeting agenda… • Review and approve minutes… 2/23/2021 5

HISTORICAL REVIEW Vision was conceptualized in 2008 to have CSOs come together twice a year for welcome and farewell events to celebrate accomplishments and to show appreciation for one another’s efforts at a community-wide cookout. Fourteen organizations were invited to participate. Costs for the community-wide cookout were to be shared by all organizations. This resulted in. . . • 1 st Event was a Cookout in June 2008 @ Doughtery Park • 2 nd Event was a Cookout in Aug 2008 @ Doughtery Park. • 3 rd Event was a Cookout in June 2009 @ Hawthorne Park. • 4 th Event was a Cookout in Aug 2009 @ Hawthorne Park. • 5 th Event was a Cookout in June 2010 @ PBJ Family Entertainment Center. • 6 th Event: CSOs supported “Jazz By The River” in Aug 2010. (Landing Park) • 7 th Event: Spring Fling CSO Fundraiser in March 2011 @ RCC (1 st Fundraiser) • 8 th Event was a Cookout in May 2011 (Memorial Day) @ PBJ Family Center • 9 th Event: CSOs supported “Jazz By The River” in August 2011. (LHS) • 10 th Event: 1 st Blk History Month Prog 4 Feb 2012 @ RCC (2 nd Fundraiser) • 11 th Event: CSO Cookout on Jun 3, 2012 @ PBJ • 12 th Event: CSOs supported “Jazz By the River” in August 2012. (LHS) • 2/23/2021 13 th Event: 2 nd Blk History Month Prog 23 Feb 2013 @ RCC (3 rd. Fundraiser) 6 6

FINANCIAL REPORT April 2013 Quarterly Meeting Item Balance forward from last report $2, 365. 55 Net Change $3, 015. 85 Current Balance $5, 381. 40 Amount Remarks 7

Checking Account Transactions Since January 10, 2013 02/08/13 Check 1038 Omega Psi Phi (alcohol & bar supplies) $225. 00 02/12/13 Deposit 02/19/13 Check 1039 Laura J. Coaxum (food cost) $940. 00 02/23/13 Check 1040 Riverfront Center (building rental) $640. 00 02/23/13 Check 1041 Barrye Price - VOID 02/23/13 Check 1042 Barrye Price - VOID 02/25/13 Deposit Ticket sales $3, 241. 00 02/25/13 Deposit Ticket sales $1, 020. 00 02/28/13 Check 1043 Laura Coaxum (PMT for air, gift & bev license) $597. 60 02/28/13 Check 1044 Kansas Dept of Revenue (tax – bar sales) $29. 10 Anonymous donation $942. 00 8

CALENDAR REVIEW - 2013 • April – – 20 th Delta Sigma Theta EOD “Harlem Nights” 27 th Alpha Phi Alpha Writing Improvement Program 27 th Post-wide Yard Sale 27 th Socialites Gospel-fest • May – 26 th CSO Cookout ? ? ? • June – 1 st & 2 nd AIM Presents: Stogie Kenyatta’s One Man Show – 3 rd thru 7 th Bethel A. M. E. Vacation Bible School • July – 11 th CSO Quarterly Meeting • August – 17 th 6 th Annual Jazz By The River Benefit Concert for RACC&M • September – 7 th Socialite Club 50 th Anniversary Celebration 2/23/2021 9

JAZZ BY THE RIVER 2013 The 6 th Annual Jazz by the River Fundraising Concert benefiting the Richard Allen Cultural Center will take place on Saturday, August 17, 2013, at the Leavenworth High School Performing Arts Center. The RACCM is inviting all community service organizations to partner with them in this important community-wide event that supports tutoring and mentoring programs for our youth. Partner organizations will again receive a 25% rebate on their total ticket sales. We would like to know which organizations will support this event NLT June 1 st so that we can plan accordingly. Please take this issue back to your organizations and let us know your decision by contacting Laura Coaxum, lcoaxum@kc. rr. com, (913 - 240 -1908. 2/23/2021 10

2013 CSO YEAR-END COOKOUT (YEC) • Confirm Date: Sunday 26 MAY 13 • Confirm Time: 1: 00 PM until 5: 00 PM • Confirm Location: PB&J 738 Eisenhower Road Leavenworth, KS 66048 • Confirm Ticket Price: $3. 00 • Confirm Menu: • Confirm Food Preparers/Outsource Caterer: 2/23/2021 11

YEAR-END COOKOUT & FAREWELL PROGRAM 2013 Chair: Manages and Oversees All Committees ______ Program/Publicity • Produce a flyer for distro to CSO orgs. • Create program and timeline & coordinate program details with key players • Print Programs for key players Ticket Broker • Issue meal tickets (bulk) to CSO orgs • Account for sold and unsold tickets. • Prepare ticket sales’ report and turn $ in to Treasurer. • Coordinate with Hospitality for staffing the Ticket Table @ head of food line. Menu • Determine and coordinate food items for the menu with the caterer. • Task out menu items as necessary. • Stay within the food budget. Ice/Drinks/Coolers • Pick up, deliver and set-up the beverages and ice in coolers. • Stay within the beverage budget. 2/23/2021 Food Managers/Servers • Set-up the serving line. • Present and serve the food. • Keep buffet line replenished, refreshed. • Provide food servers/handlers. • Breakdown & recover serving line Hospitality • Provide guides, greeters & ticket takers • Provide & stake directional signage • Provide guides and signage for parking Set-up/Layout/Breakdown • Coordinate with previous sources for tables, chairs & tents • Oversee set-up, pickup and delivery of tents, tables and chairs • Coordinate layout of the outside area for placement of orgs, food, beverage, DJ, & seating tents Games • Determine games and handle the task of running the games during the event DJ • Provide music and microphones 12

YEAR-END COOKOUT & FAREWELL PROGRAM May 26, 2013, 1 -5 P. M. Sequence of Events Set-up Cookout Site @ PBJ. . . . . 10: 00 – 12: 30 PM Everything Ready & Checked. . . . 12: 45 PM Music Starts ………………. 1: 00 PM Welcome/Purpose/Blessings (MC) …………… 1: 30 PM Serving Line Opens…………………. . 1: 45 PM (Meal ticket required) Serving Line Closes …. ………… 3: 00 PM CSOs Recognize & Farewell. . . . . 3: 00 PM – 4: 00 PM DJ and Dancing. . . 4: 00 – 5: 00 PM Tear. Down, Pack. Up, Load. Out & Recover…. . 5: 00 – 7: 00 PM 2/23/2021 13

YEAR-END COOKOUT & FAREWELL PROGRAM Tickets Last year’s ticket : Sequence of Events 1: 00 PM until 5: 00 PM, Sunday, June 3, 2012 PB&J Family Entertainment Center, 738 Eisenhower Road, Leavenworth B-B-Q Meals served from 1: 45 PM until 3: 00 PM Bring your lawn chairs and canopies and enjoy outdoor family fun including a delicious catered B-B-Q meal, live entertainment and DJ music. Kids can enjoy the bouncers, miniature golf and game machines inside PB&J for an additional charge. Visit PB&J online for complete details and prices: www. pbjpartycenter. com) You MUST present this ticket to get your B-B-Q meal. $ 2/23/2021 3. 00 per ticket 14

LAST YEAR’S YEC BUDGET Community-Wide Cookout 3 Jun 2012 - Financial Report Income Amount Date Rec'd Balance Forward AMOUNT PAID CHECK # REMARKS 17 -May-12 $2, 971. 00 Advanced Ticket Sales 3 -Jun-12 $564. 00 188 Tickets @ $3 each Ticket Sales at the Admission Table Donations Subtotal 3 -Jun-12 $117. 00 $2. 00 $683. 00 39 Tickets @ $3 each $3, 654. 00 Total Expenses AMOUNT DATE PAID DUE AMOUNT PAID CHECK # Rental Fee Tents and Chairs Food, Sodas and Supplies Potato Salad, Cookies, etc. 31 -May-12 28 -May-12 2 -Jun-12 $381. 68 $384. 41 $101. 89 $381. 68 $384. 41 $240. 00 Ice and Water Fried Chicken - 250 pieces Corn on the Cob Baked Beans Trash Boxes and Paper Towels Face Painting for the Kids 31 -May-12 3 -Jun-12 1 -Jun-12 3 -Jun-12 $80. 00 $184. 02 $40. 00 $45. 00 $16. 45 $50. 00 $1, 283. 45 $80. 00 $184. 02 $40. 00 $45. 00 $16. 45 $50. 00 $1, 421. 56 $3, 654. 00 REMARKS 2 each 20' X 20' Pole $3, 272. 32 Tents-- - Big T Tents $2, 887. 91 - SAMS $2, 647. 91 - Walmart Walter Mc. Cullum - $2, 567. 91 Masons $2, 383. 89 Walmart $2, 343. 89 Lisa Smith - OES $2, 298. 89 Lance Bighems $2, 282. 44 Home Depot $2, 232. 44 Sarah Moreno $2, 232. 44 2/23/2021 15

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WAY AHEAD: • YEC Committee Meetings/Final Coordination Meeting for YEC? ? ? • Next quarterly meeting date: Thursday, July 11, 2013 • Other Questions? ? ? Contact Information: Leavenworth Community Service Organizations Ron Coaxum – President Rik Jackson, Vice President Laura Coaxum – Secretary Rachel Inabinett – Treasurer Ann Moss – Community Information Officer Rachel Inabinett – Community Information Officer Website: www. lvncso. org Email: info@lvncso. org 2/23/2021 17

CLOSING PRAYER “Now unto him that is able to do exceeding abundantly above all that we ask or think, according to the power that worketh in us, unto him be glory in the church by Christ Jesus throughout all ages, world without end. ” Amen. 2/23/2021 18