Learning Objectives Discuss Job Requirements Explain Job Descriptions

Learning Objectives • Discuss Job Requirements • Explain Job Descriptions • List Factors in Job Design

Job • Group of Related Activities and Duties • Many Jobs Within an Organization • Many Employees do a Certain Type of Job • Facilitate the Organization's Goals

Specific Position • Duties • Responsibilities • One Employer Position

Position - The different duties and responsibilities performed by only one employee.

Job Requirements • Duties • Tasks • Responsibilities

Job Description - Statement of the tasks, duties, and responsibilities of a job to be performed.

Job Specification - Statement of the needed knowledge, skills, and abilities of the person who is to perform the job.

Class Project: Write a Job Description • • Job Identification (Facts) Job Statement - Major Duties Job Duties and Responsibilities Job Specification

The Job Title • Defines Duties • Indicate Level Within Organization (junior, etc. ) • Qualifiers on Same Job (I, III, etc. )

Job Identification Section • • Department Reporting Relationship Date of Last Review Classification Level

Job Duties • • • Each Task Define Start with a Verb Rank in Order of Importance Usually 8 -20 1 to 3 line Statements See Examples

Characteristics of Job Descriptions • No set format • Basic Parts (Title, ID, Duties, Specifications) • Qualifications, Separate Section

Qualities of a Good Job Description • Direct Statements • Terse • Direct l l Simple Concise • Begin Statements with Verbs • Maintains • Supervises • Performs l l l Coordinates Operates Directs • Umbrella Statement: • "Other duties as assigned"

Key Elements of the Job Description JOB TITLE • Ideally three words or less • Non-sexist • Indicates job duties and organizational level STATEMENT OF THE JOB • Distinguishes job from all other jobs ESSENTIAL FUNCTIONS (JOB DUTIES) • Listed in the order of importance or time required • Indicate: – weight or value of the duties – results to be accomplished • Start phrases with active verbs; subject implied

Job Analysis - Process of obtaining information about jobs determining what the duties, tasks, or activities of jobs are.

Sources of Data • • Employee Supervisor HRM Job Analyst careeronestop. org

Methods of Collecting Data • • Interviews Questionnaires Observations Past Records Standardized Descriptions (DOT) Job Diaries Websites

Job Data • • • Tasks Performance Standards Responsibilities Knowledge Required Skills Required Experience Needed Job Context (Relationship) Duties Equipment Used

Determining Job Requirements Nature of: JOB ANALYSIS • What the employee does • How the employee does it • Why the employee does it Basis for: • Determining job requirements JOB DESCRIPTION • Summary statement of the job • List of essential functions of the job • Employee orientation • Employee instruction • Disciplinary action JOB SPECIFICATION • Personal qualifications required in terms of: – Skills – Education – Experience • Recruitment • Selection • Development

Job Specifications • • • Skill Requirement Physical Demands Social Skills Education Level Personal Qualities Interests

Dictionary of Occupational Titles (DOT) • U. S. Employment Service • “Comprehensive Descriptions of 20, 000+ Jobs” • www. AJB. org • careeronestop. org