Learning for everyone Combined Assignment Modules 23 24

Learning for everyone… Combined Assignment Modules 23, 24 & 64 Module 23: Produce Business Documents Module 24: Store and Retrieve Information Module 64: Word processing Software

Learning for everyone… Aims and Objectives The aim of this presentation is to be able to provide you, the learner with a greater understanding of producing a wide range of business documents. The objectives are to provide opportunities for you to link the three units shown, to allow you to create documents, store and retrieve documents and to utilise word processing skills. This presentation is linked to a detailed assignment brief for completion by you.

Learning for everyone… Understanding how to prepare Business Documents When planning to prepare any business documents, it is important to know the following: Ø What type of information are needed for the document? Ø What are the language requirements, tone, image and presentation? Ø What are the requirements of data protection, copyright, or intellectual property legislation linked to document production? Ø How will the document need to be formatted to aid meaning? Ø How will the document need to be presented, page layouts to present and print multi-page, multi-section documents? Ø What deadlines will you be working to? Ø What other documents will you need access to in order to merge information?

Learning for everyone… Understanding how to prepare Business Documents When preparing any business documents, it is important to know the following: Ø What is the purpose, the audience, style and formatting of the document? Ø What techniques must you know to enable you to enter text and other types of information accurately and efficiently? Ø Will I need to be able to create, modify and use appropriate templates for different types of documents? Ø Do I know if I will need to create columns, table or forms to create the document? Ø Do I know how to modify and format the final document to meet requirements? Ø How will I keep the document secure throughout preparation?

Learning for everyone… Understanding how to prepare Business Documents When checking any business documents, it is important to know the following: Ø What tools will I need to utilise to be able to make any changes to the documents/ Ø What tools will I need to be able to review toe document? Ø How will I need to evaluate the quality of the documents to check they are fit for purpose? Ø Do I need to let my Manager check the grammar, spelling, punctuation and sentence structure

Learning for everyone… Understanding how to prepare Business Documents When presenting any business documents, it is important to know the following: Ø Am I able to present final documents in the appropriate medium for authorised readers? Ø Do I need to specify any restrictions in accordance with the requirements? Ø How have I been able to maintain the security requirements during preparation and distribution of the documents?

Learning for everyone… Understanding how to prepare Business Documents When storing any business documents, it is important to know the following: Ø Do I know my companies systems and procedures for storing and retrieving information? Ø Do I understand how to create a filing system for information storage and retention? Ø Do I understand search methods to be able to retrieve the documents produced? Ø Do I know how to keep access to these documents to only the right people?

Learning for everyone… Over to you…… This presentation is linked to an assignment brief that covers modules 23, 24 and 64. The assignment brief is located o your learners platform on the FW Solutions website. Access from module 64: Joint Assignment During forthcoming teaching sessions, your allocated TLC will be covering a wide range of topics associated with completion of the assignment. The website also houses a wide range of resources, and if you need additional help, you can utilise your access to BKSB skills builder. Whilst undertaking the assignment, take your time, read the instructions carefully, complete the accompanying workbook which will act as a prompt when explaining you developing knowledge and understanding Good luck……