Learning for everyone Business Administration Level 4 Unit

Learning for everyone… Business Administration Level 4 Unit 5 Presentation Learning Outcome 1 – 1. 1

Learning for everyone… Aims and Objectives The aim of this presentation is to deliver underpinning knowledge for the defined learning outcome. The objective is to enhance learning and subject knowledge to allow formal assessment of the detailed assessment criteria within the detailed learning outcome. Wherever possible links to Equality and Diversity will be embedded.

Learning for everyone… Analyse the requirements, advantages and limitations of different ways of storing and managing information in an organisation Ø Information and Data relates to the sources and types of information being held by an organisation. Ø Different types of information may be able to be stored in different ways dependant on the Information Requirements. This relates to the need to keeps some types of information safe and away from general access

Learning for everyone… Analyse the requirements, advantages and limitations of different ways of storing and managing information in an organisation Ø Information Requirements. This relates to the needs of the information! Is it internal information generated within the organisation? Ø Is it external information generated by other sources? Ø Is the information secure and needs to be stored safely away from general access? Ø Is the information personal, secret, relating to accounts, payroll etc. Ø Is the information about marketing, customer service and need distributing widely?

Learning for everyone… Analyse the requirements, advantages and limitations of different ways of storing and managing information in an organisation Ø Ways of storing Information relates to such things as: Ø The location of the information, is it stored locally or in a remote setting? Ø Is it cloud based or held on a server? Ø How is the information organised and stored dependant on its own needs? Ø How is information retrieved? Ø How is the information archived? Ø Is the information data Protected?

Learning for everyone… Analyse the requirements, advantages and limitations of different ways of storing and managing information in an organisation Ø Ways of managing Information relates to such things as: Ø The processes involved with each piece of information Ø The staff and security involved Ø The flow of information between people, departments and companies Ø Checking the validity, relevance and levels of detail and accuracy Ø Risk analysis, reporting and monitoring Ø Reviewing information

Learning for everyone… Analyse the requirements, advantages and limitations of different ways of storing and managing information in an organisation Ø Ø Ø Information systems relates to such things as: The business information systems Management information systems Knowledge information systems Branded or bespoke systems customised to meet the organisations needs Ø In-house designed systems or commissioned systems tailored to meet a variety of needs

Learning for everyone… Analyse the requirements, advantages and limitations of different ways of storing and managing information in an organisation Ø Advantages and limitations of Information systems relates to such things as: Ø Information characteristics – the format , the quantity and quality of information Ø The sources and reliability of information and it’s effectiveness Ø Training required and ability of staff to handle the information Ø The output function and usability Ø The legal and ethical restrictions Ø The memory required and the support from suppliers