Learnercentered digital ecosystem of competence development Steering committee

Learner-centered digital ecosystem of competence development Steering committee meeting 14. 6. 2018

STEERING COMMITTEE Stina Westman, Director, CSC – IT Center for Science (Chair) substitute Jonna Korhonen, Development Manager, CSC – IT Center for Science Raakel Tiihonen, Director, Finnish National Agency for Education substitute Pekka Matikainen, Head of Unit, Counsellor of Education Susanna Pirttikangas, Professor, University of Oulu Rauni Gylden, Student service manager, Gradia, virtually Vera Mol, Project Leader, Dienst Uitvoering Onderwijs Tomi Kytölä, Senior officer, Ministry of Education and Culture Antti Laitinen, Project manager, CSC – IT Center for Science (Secretary)

PARTNERS

The aim of Compleap project DG CONNECT: 1 277 185 € Main objective to build a learner-centred ecosystem of digital services and products Specific objectives 1. To study and develop an integrated and holistic learner-centred digitalised ecosystem framework 2. To tailor the functionality of this framework so that it is suitable across Europe 3. To technologically build prototypes of this ecosystem 4. To deploy the developed ecosystem through networks

COMPLEAP: WORKPACKAGES AND LEADS WP 1 Project Management WP 1 / Lead CSC, Antti Laitinen WP 2 Requirements and architecture design / Lead OPH, Annica Moore • Architecture and Concept Development / CSC, Antti Laitinen • Personalised Competence Development Plan / OPH, Annica Moore • Learning Analytics / OY, Hanni Muukkonen WP 3 Prototype development / Lead OPH, Annica Moore WP 4 Deployment and evaluation / Lead Gradia, Tarja Puura WP 5 Dissemination, communication and exploitation / Lead DUO, Erik Van Der Broek

ORGANIZATION project work at key review points to ensure the project remains focused on producing a demonstration system that meets enduser needs, while addressing project objectives. The members of steering committee will consist of experienced experts from e. g. the ministries or EU bodies and representatives of appropriate networks. Their role would be to advise the project on how to best transfer the results into national or European level and to make sure the project is aware of relevant policy work ongoing elsewhere. UUSI PIIRROS

STEERING COMMITTEE The project steering committee will guide the project work at key review points to ensure the project remains focused on producing a demonstration system that meets end-user needs, while addressing project objectives. The members of steering committee will consist of experienced experts from e. g. the ministries or EU bodies and https: //wiki. eduuni. fi/display/csccompleap/Steering+committee representatives of appropriate networks. Their role would be to advise the project on how to best transfer the results into national or European level and to make sure the project is aware of relevant policy work ongoing elsewhere.

5. Management update

Steering committee decision log in Eduuni

PARTNERS

CURRENT ASSOCIATED PARTNERS Finland: Salpaus Further Education – regional consortium Finland: The Oulu Region Joint Authority for Education Finland: Rovaniemi Municipal federation of Education International partners: Germany: Die EU-Geschäftsstelle der Bezirksregierung Köln Portugal: Centro de Formação Profissional da Indústria Metalúrgica e Metalomecânica - unresponsive after first positive contacts The Netherlands: The Dutch Alliance – has since application drawn their association

NEW ASSOCIATED PARTNERS • There is a chance to take part to the project as an associated partner • Steering committee will evaluate and confirm the candidates • First contacts taken for example Ohjaamo Helsinki • Looking for new international associated partners? • New applications linked to the steering committee decision log?

CONTRACTS Signed grant agreement (document) Consortium contract (document)

6. CURRENT NEWS

PROJECT TIMELINE: Original

PROJECT TIMELINE: Updated

UPDATES • Stakeholder kick-off seminar in Helsinki April 9 th • Architecture work continues • Reference group work started – new members joining group • Prototype development started – defining the prototypes and the first versions of protos • Event in Hague to start the international stakeholder collaboration was postponed

ARCHITECTURE WORK: DIGITAL LEARNER PATHWAY

IDENTIFICATION 1) STRONG (access to registers) 2) NO REGISTRATION (more user generated data) L E A R N E R ’ S P A T H Data pool and registers (if available) User generated data Comp. Leap elements in yellow Based on needs identified in 9. 4. Stakeholder Seminar _A N A L Y T I C S_ Competence Mapping COMPETENCE PROFILE MODULE Comparing Education Opportunities LEARNER MAP MODULE COMPARE MODULE C O M P L E A P F R A M E W O R K 06/10/2020 Finnish National Agency for Education Admission to Education

THREE DISTINCT LEARNER PATH MODULES 1. Personal Competence Profile Module • Creating Personal profile through entering data and gaining data from national registers • Competence Mapping solutions for compiling information on ambitions and interests • Creating and compiling material for visualised ”Competence Profile” and ”Learner Map” • User can use strong identification or none 2. Compare Module • Comparing educational opportunties linking to personal competence profile – application learns from user selections 3. Learner Map Module • Personalised map of suture possibilities providing feedback to user compiling data from personal profile and study choises

PROTOTYPES DESCRIBED Analytics Modules Feedback system that facilitates knowledge-based educational decisionmaking and career planning. Framework in which existing and potential data is used in order to create ”Competence Profile” and ”Educational and Career Path” (Learner Map) • Competence profile visualises information on users competences and goals • Learner Map visualises information on how educational choies link up and what they may mean for future careeer The service consists of different elements from which the feedback will be generated with learning analytics The elements of the service can be used in any possible order.

PAST AND CURRENT DELIVERABLES Id Name Responsible Type Delivery Date Comment WP 1: 12 Eduuni wiki CSC Website 2017. 12. 30 Ready WP 1: 13 Eduuni workspaces CSC Website 2017. 12. 30 Ready WP 1: 01 Standard management report CSC Report 2018. 02. 28 To be approved by steering committee WP 1: 14 Risk Management Plan CSC Document 2018. 02. 28 To be approved by steering committee WP 2: 01 Desk Research EDUFI Document 2018. 02. 28 Ready WP 5: 01 Dissemination and Communication Plan DUO Document 2018. 02. 28 Ready

PAST AND CURRENT DELIVERABLES Id Name Responsible Type Delivery Date Comment WP 5: 02 Stakeholder management plan DUO Document 2018. 02. 28 Ready WP 5: 03 Project Identity DUO Other 2018. 02. 28 Ready WP 5: 04 Project Website DUO Website 2018. 02. 28 Website 1. 0 published

UPCOMING DELIVERABLES Id Name WP 2: 02 Responsible Type Delivery Date Kick-off seminar and workshops EDUFI in cooperation with WP 5 Event 2018. 04. 30 Ready WP 2: 03 Task-force and WP 2 meetings and meeting notes EDUFI Event 2018. 04. 30 In progress WP 1: 05 Standard progress report P 1 CSC Report 2018. 02. 28 To be approved by steering committee WP 2: 04 Detailed description of the user EDUFI scenarios with guidelines and advice for developers in WP 3 Document 2018. 05. 30 In progress WP 5: 06 Targeted workshops and seminars in cooperation with WP 2 Event 2018. 05. 30 In progress DUO Comment

FEEDBACK FROM STAKEHOLDER KICK OFF IN HELSINKI 9 APRIL • Stakeholder collaboration in Finland is doing well • Active workshops and lots of feedback received • Next updates and collaboration with the reference group. • Tuesday June 19 th 9. 30 -10. 30 • Serie of webinars in fall 2018 • Workshops • How do we get the international stakeholders to join our work?

EMERGING ISSUES AND RISK MANAGEMENT • Project officer (Asja Satler) meeting in Hague Wednesday June 13 th • Risk management plan and emerging risks - Building international network - Communication and information sharing

EVENTS Fall 2018 calendar and dates under construction • Prototype development plan + decided events • Reference group collaboration and coming events • Collaboration with the associated partners + timetable - Mid-term seminar November-December 2018

7. BUDGET / FINANCE

d Requested EU Funding Reimbursement rate Total eligible costs Indirect costs Other costs Travel & Subsistence Subcontracting Personnel Appplicant Applicant Short name PROJECT BUDGET 1 CSC 214 200 7 000 50 000 25 000 20 734 316 934 70 % 221 854 2 OPH 518 737 350 000 45 000 30 000 66 061 1 009 798 70 % 706 859 3 OY 87 750 0 11 000 10 000 7 613 116 363 70 % 81 454 4 JAO 106 500 0 45 000 100 000 17 605 269 105 70 % 188 374 5 DUO 70 000 15 000 10 000 7 350 112 350 70 % 78 645 997 187 367 000 166 000 175 000 119 363 Totals All amounts are in euro 1 824 550 1 277 185

PM´s COMPLEAP Quarterly and biannually reporting summary REPORTING PERIOD 1 Actual PMs per Quarter REPORTING PERIOD 2 QR 1 QR 2 QR 3 QR 4 QR 5 QR 6 QR 7 1. 12. 201728. 2. 2018 1. 3. 201831. 5. 2018 1. 6. 201831. 8. 2016 1. 9. 2018 -30. 11. 2018 1. 12. 201828. 2. 2019 1. 3. 201931. 5. 2019 1. 6. 201931. 8. 2019 QR 8 1. 9. 2019 -30. 11. 2019 TOTAL BUDGETED DONE LEFT% WP 1 Management 3, 71 2, 75 0, 00 0, 00 6, 46 26, 00 6, 46 19, 54 75, 14 % WP 2 Architecture 3, 33 5, 99 0, 00 0, 00 9, 32 48, 00 9, 32 38, 68 80, 59 % WP 3 Prototype 0, 00 0, 74 0, 00 0, 00 0, 74 45, 25 0, 74 44, 51 98, 37 % WP 4 Deployment 0, 04 0, 03 0, 00 0, 00 0, 07 27, 75 0, 07 27, 68 99, 75 % WP 5 Dissemination 2, 33 2, 01 0, 00 0, 00 4, 34 15, 50 4, 34 11, 16 71, 98 % TOTAL 9, 41 11, 52 0, 00 0, 00 20, 93 162, 50 20, 93 141, 57 87, 12 % ACTUAL / ESTIMATED COSTS QR 1 -QR 2 Direct personnel costs Travel costs Other direct costs Subcontracting Total direct costs Overhead 7% EC CONTRIBUTION (70% OF TOTAL COSTS Total costs WP 1 Management 27 899 177 1 566 0 29 643 2 075 31 718 22 202 WP 2 Architecture 31 160 1 898 2 717 0 35 775 2 504 38 279 26 795 482 0 0 0 482 34 516 361 WP 3 Prototype WP 4 Deployment 243 0 0 0 243 17 260 182 WP 5 Dissemination 19 434 1 893 0 0 21 327 1 493 22 820 15 974 TOTAL 79 218 3 968 4 283 0 87 469 6 123 93 592 65 514

ACTUAL COSTS ACTUAL / ESTIMATED COSTS Direct personnel costs Travel costs Other direct costs Subcontracting Total direct costs Indirect costs 7% Total costs WP 1 Management WP 2 Architecture WP 3 Prototype WP 4 Deployment 27 899 31 160 482 243 177 1 898 0 0 1 566 2 717 0 0 0 29 643 35 775 482 243 2 075 2 504 34 17 31 718 38 279 516 260 WP 5 Dissemination TOTAL 19 434 79 218 1 893 3 968 0 4 283 0 0 21 327 87 469 1 493 6 123 22 820 93 592 ACTUAL / BUDGETED COSTS Actual costs Budgeted costs Direct personnel costs 79 218 997 187 7, 9 % Travel costs Other direct costs 3 968 4 283 166 000 175 000 2, 4 % Subcontracting Total direct costs Indirect costs 7% 0 87 469 6 123 367 000 1 705 187 119 363 0, 0 % 5, 1 % Total costs 93 592 1 824 550 5, 1 %

Project budget / Reporting Actual vs budgeted costs QR 1 -QR 2 2, 000 1, 800, 000 1, 600, 000 1, 400, 000 1, 200, 000 1, 000 800, 000 600, 000 400, 000 200, 000 0 Direct personnel costs Travel costs Other direct costs Actual costs Subcontracting Budgeted costs Total direct costs Indirect costs 7% Total costs

NEXT STEPS

STEERING COMMITTEE MEETINGS 2018 October 2018 (virtual meeting) - 9. 10. 2018 - 17. 2018 - 18. 10. 2018 Steering Committee