LCPS EMAIL VS PROFESSIONAL EMAIL Which email to

LCPS EMAIL VS PROFESSIONAL EMAIL Which email to use in what situation and tips for writing professional emails Created by the Office of School Counseling Services - LCPS

LCPS EMAIL Should only be used for school-related activities

• Your LCPS email address is your student ID @lcps. org Ex: 123456@lcps. org • ONLY use this email address for school-related things üSchool assignments üReceiving emails generated from the school counseling office üReceiving/sending emails to teachers and other school staff ü[add additional information related to your school, if applicable] Your LCPS email is only active while you are a student in Loudoun County Public Schools. Soon after graduation, the email address is deactivated.

PROFESSIONAL EMAIL Should be used for everything outside of school

• Professional emails should be straightforward and simple Melissa. Jefferson@gmail. com lizzoismyspiritanimal@gmail. com • Use this email address for everything outside of school, such as: ü Employment opportunities ü College applications ü Scholarship applications ü Family and personal correspondence Prospective employers, college admissions counselors, and scholarship donors are less likely to open emails from a humorous or overly personalized email address.

EMAIL ETIQUETTE 101 No, really. It’s kind of a big deal.

Subject Line – Keep this information simple and to the point Correct: • Job Opening at [Business Name] • Meeting Request to Discuss Grades • History Assignment from [Your Name] Incorrect: • I’m perfect for this job! • My grade is wrong • Here’s my homework

Body of Email When you draft your email, be sure to use proper spelling, grammar, and punctuation. Stay away from slang acronyms and abbreviating words with a single letter or number. Use capital letters only when capital letters should be used. Do’s and Don’ts because cuz to, too 2 I i How are you? How r u? or HRU Thank you THX

Salutations When beginning and ending a professional email use the following terms: Opening Salutation Examples Good Morning/Afternoo n/Evening [Name] Hey Hello [Name] No salutation Greetings [Name] “Hi” is okay to use when the email is less formal. What’s up? Closing Salutation Examples Sincerely Bye/Goodbye Thank you Later Regards No salutation

Correct Professional Email Subject: Request to discuss U. S. History exam – 7 th block Good Evening Mr. Smith, If possible, I would like to arrange a time to meet with you to discuss the grade I received on the U. S. History exam our class took earlier this week. I was surprised to have gotten a C, because I did study the entire weekend before the test. Please let me know if you have any free time either tomorrow or the next day; I would like to see which questions I answered incorrectly. Thank you for your consideration. Sincerely, James Hopper

Incorrect Professional Email Subject: Test Yo Smithy! Studied my butt off n dunno why i got a C. RU round later? I have like 15 min tmrw Hopper

LET’S RECAP

• LCPS email address – school business only • Professional email – everything else • Subject line – keep it concise • Salutations – always include an opening and closing salutation • Body – grammar, spelling, punctuation, oh my! • Language – no slang acronyms. Ever. Another great resource on writing professional emails can be found at collegevine. com

You’re ready!! Go write those emails!