LCLS Week LCLS Project Management Update M Reichanadter

LCLS Week LCLS Project Management Update M. Reichanadter / SLAC 24 October 2005 LCLS Week Mark Reichanadter reich@slac. stanford. edu

LCLS Performance – Aug 05 24 October 2005 LCLS Week 2 Mark Reichanadter reich@slac. stanford. edu

LCLS TEC Planned Spending / Month • LCLS currently spending and performing ~$3 M/mo but planning at ~$5 M/mo. • Leads to variances unless we can perform. • Is this a true work plan? 24 October 2005 LCLS Week 3 Mark Reichanadter reich@slac. stanford. edu

LCLS Cost and Schedule Performance • Biggest SV (In, UN) appear to be due to an inaccurate plan not a schedule delay. • LCLS TEC in the Yellow in Aug 05 (5 months after baseline) • Use the 6 -mo look-ahead 24 October 2005 LCLS Week 4 Mark Reichanadter reich@slac. stanford. edu

LCLS Cost and Schedule Performance • Biggest SV (In, UN) appear to be due to an inaccurate plan not a schedule delay. • LCLS TEC in the Yellow in Aug 05 (5 months after baseline) • Use the 6 -mo look-ahead 24 October 2005 LCLS Week 5 Mark Reichanadter reich@slac. stanford. edu

Injector SPA Injector will be ~70% complete in Jan 06 24 October 2005 LCLS Week 6 Mark Reichanadter reich@slac. stanford. edu

Linac SPA Big spikes. Procurement payments? Are Managers planning a 6 -month look-ahead? PMCS experts are at your disposal 24 October 2005 LCLS Week 7 Mark Reichanadter reich@slac. stanford. edu

Undulator SPA 24 October 2005 LCLS Week 8 Mark Reichanadter reich@slac. stanford. edu

LCLS Summary Schedule – Aug 05 Highlights • Schedule Float • Mar 05 213 days • CP - Und B. O. - Und Inst to 1 st Light • Sep 05 - 177 days • CP - Und B. O. – Und Del - Und Inst to 1 st Light • This needs to be fixed ASAP. • FY 05 Shutdown • ~1 month • FY 06 shutdown • ~ 4 months • FFTB Shutdown • Jul 06 • LCLS may request advancing this date 24 October 2005 LCLS Week 9 Mark Reichanadter reich@slac. stanford. edu

LCLS L 1 – L 2 Milestone Performance LCLS showing good milestone performance @ L 2 in FY 05 24 October 2005 LCLS Week 10 Mark Reichanadter reich@slac. stanford. edu

LCLS L 3 Milestone Performance – FY 05 LCLS showing good milestone performance @ L 3 in FY 05 24 October 2005 LCLS Week 11 Mark Reichanadter reich@slac. stanford. edu

LCLS L 3 Milestone Performance – FY 06 will be a key year for LCLS. Boost Phase 24 October 2005 LCLS Week 12 Mark Reichanadter reich@slac. stanford. edu

Contingency Allocation to Date 77 BCR’s is high 5 months after baseline • CF: Interim work on CF + T 2 increase, MMF and S 20. CM/GC and 30% estimate overruns will require significant additional contingency. • UN: Undulator materials • Apr 05 rebaseline covered schedule variances in Injector-Linac. 24 October 2005 LCLS Week 13 Mark Reichanadter reich@slac. stanford. edu

LCLS Contingency Performance Contingency allocation has been reasonable to date. CM/GC + 30% CF estimate will make large draws on contingency in Oct 05. Need to hold the line on contingency until Mar 06 (CF construction bids). 24 October 2005 LCLS Week 14 Mark Reichanadter reich@slac. stanford. edu

Richard M. Boyce Deputy to the Chief Engineer Role/Responsibility; Technical integration and coordination of LCLS deliverables; includes space and logistics planning and coordination of deliverables to SLAC from its partner laboratories. Serve as the Project Office point of contact for technical, integration and installation reviews for the LCLS project. Concur with System Manager’s review agenda, scope, minutes and/or any actions. In close collaboration with the Quality Assurance Manager, the DCE will coordinate Engineering Specification Documentation and ensure that uniform standards are applied across the project. Serve as a LCLS liaison to the SSRL division (other divisions? ). Member of the LCLS Project Office and Change Control Board. Carrying out the LCLS Chief Engineer functions when the LCLS Chief Engineer is unavailable. 24 October 2005 LCLS Week 15 Mark Reichanadter reich@slac. stanford. edu

LCLS Project Organization (Sep 05) 24 October 2005 LCLS Week 16 Mark Reichanadter reich@slac. stanford. edu

LCLS Staffing 112. 0 FTE’s (Sep 05) Staffing nearly complete Still a few more to go Does not include additional staff under contract Jacobs PMCS – AIM Consultants CM/GC (Oct 05) FY 05 funding @ SLAC Award Title I Treading water. CR or full-funding? 24 October 2005 LCLS Week 17 Good News: LCLS has staffed up at the planned rate. Are they all working on the right things? SV says perhaps not Mark Reichanadter reich@slac. stanford. edu

Davis – Bacon Approval Thanks to Richard M for working this issue! 24 October 2005 LCLS Week 18 Mark Reichanadter reich@slac. stanford. edu

LCLS Technical Specifications Status LCLS Specs • Jul 05 • PRD’s @ 37% • ICD’s @ 5% • 67% is a big improvement but still more to go • ESD’s particularly IN, LN, and UN need more effort. • Physics support being added to Photon System 24 October 2005 LCLS Week 19 Mark Reichanadter reich@slac. stanford. edu

Near-term LCLS challenges LCLS is the execution phase of the project. Plans have been made, costs estimated, project approved … now it’s time to execute. FY 05 -FY 06 critical time (boost phase) of the project. Performance (solve problems, make decisions) is key. Follow the P 3 plan (Use the 6 -month look ahead as a roadmap) Less BCR’s and effort replanning your work each month. Watch staffing levels (cost variances). Are the teams working on the plan? Continue to document PRD’s, ICD’s ESD’s, & RDS’s. Mature design reduces risk. Use the Risk Registry pro-actively to manage your work (not just a DOE requirement) Prepare for start of LCLS Construction (CD-3 b) T 2 CF is critical path for construction start CM/GC on-board (Good news!) PSAD will require effort from all groups System Engineering and Integration Start with ICD’s, PRD’s, ESD’s are the starting point RMB and DM will maintain uniformity and high-quality across the LCLS Need sustained effort on design reviews to mature design, track progress and identify integration issues. Great Job so far! MMF/S 20/S 24/FFTB under construction Undulators under fabrication Overall milestone performance is good Shutdown going reasonably well so far T 2 >30%, CM/GC on-board ISMS compliant. Be safe! 24 October 2005 LCLS Week 20 Mark Reichanadter reich@slac. stanford. edu