LCLS Undulator Scope Management Organization DOE Review of

LCLS Undulator Scope, Management, Organization DOE Review of the LCLS Project February 7 - 9, 2006 Stephen Milton Argonne National Laboratory Advanced Photon Source 8 Jan. 2006 Und. Scope Management Organization 1 Stephen Milton milton@aps. anl. gov

LCLS UNDULATOR SYSTEM 33 rf Beam Position Monitors 33 Beam Finder Wires Wire Position Monitor Hydro static level system Magnet Measurement Facility 33 Undulators 33 Quadrupoles/Correctors EM air-cooled 10 Long breaks 22 Short Breaks Supports with movers 5 DOF plus horizontal slider Vacuum System Al on SS (316 LN) “Rectangular” Cross Section 8 Jan. 2006 Und. Scope Management Organization 2 Stephen Milton milton@aps. anl. gov

SHORT BREAK / LONG BREAK Descoped SHORT BREAK 8 Jan. 2006 Und. Scope Management Organization LONG BREAK 3 Stephen Milton milton@aps. anl. gov

May 2005 Organization Undulator Physics Undulator System CF Physics J. Welch H. D. Nuhn System Manager S. Milton Chief Engineer G. Pile Global Schedule and Integration Project Support SLAC Integration B. Youngman System Layout J. Alicz T. Barz F. Clark F. Coose J. Ingraffia P. Mast P. Styka ES&H (ANL) QA PMCS (ANL) Project Analyst Procurement PMCS (SLAC) Accounts Magnetic Measurement Magnets and Supports Vacuum and Diagnostics R. Ruland M. White D. Walters R. Boyce Controls System Manager TBD B. Dalesio Controls J. Stein 8 Jan. 2006 Und. Scope Management Organization 4 Stephen Milton milton@aps. anl. gov

Jan. 2006 Organization E-beam Systems Manager Controls Systems Manager B. Dalesio H. D. Nuhn J. Welch R. M. Boyce D. Schultz SLAC Und. Manager R. Pope SLAC Project Support Und. Physics CF Physics Global Schedule and Integration Metrology Undulator System Manager S. Milton Chief Engineer G. Pile C. Le. Cocq ANL LCLS Project Support R. Hislop T. Barz F. Clark F. Coose J. Ingraffia P. Mast P. Styka Controls J. Stein Magnets and Supports Vacuum and Diagnostics M. White D. Walters 8 Jan. 2006 Und. Scope Management Organization 5 Stephen Milton milton@aps. anl. gov ES&H (SLAC) QA PMCS (ANL) Project Analyst Procurement PMCS (SLAC) Accounts

ES&H and QA 8 Jan. 2006 Und. Scope Management Organization 6 Stephen Milton milton@aps. anl. gov

ES&H and QA Partial clip of the input form for specifying the ES&H and QA needs and oversite for all WBS elements. 8 Jan. 2006 Und. Scope Management Organization 7 Stephen Milton milton@aps. anl. gov

Effort Management Online System Developed for the LCLS project Yellow Sheet Agreement between ANL LCLS Project, Division Directors, and Group Leaders about access to a particular individual over a particular period of time and for an defined amount of effort Peach Sheet Generated from the Yellow Sheet Agreement between the CAM and the person requested to do the work Defines work and cost codes to charge to Green Sheet Weekly effort reports from the people doing the work Space provided for each assigned cost code and time spent on the work within that area Weekly Email reminders just added Email notification of CAM to approve once the individual has “closed” the sheet Reports generated based on individual, cost code, or division 8 Jan. 2006 Und. Scope Management Organization 8 Stephen Milton milton@aps. anl. gov

Example Yellow sheet 8 Jan. 2006 Und. Scope Management Organization 9 Stephen Milton milton@aps. anl. gov

The main page that allows people working on the project to access their green sheets 8 Jan. 2006 Und. Scope Management Organization 10 Stephen Milton milton@aps. anl. gov

An example filled out green sheet. These are done weekly by everyone working on the project. 8 Jan. 2006 Und. Scope Management Organization 11 Stephen Milton milton@aps. anl. gov

Example Monthly Report for one person Other reports are available that provide effort per cost code or within a single division. 8 Jan. 2006 Und. Scope Management Organization 12 Stephen Milton milton@aps. anl. gov

Effort Management Comparison to the ANL system uses estimates generated in the middle of the month by each individual This in turn is compiled by hand by a variety of people from secretaries to division HR This information is then passes on to the individual division offices, compiled again by hand then entered into the ANL HR accounting system The LCLS uses approximately 50 cost codes and 4 ANL Divisions in 2 different ALDships Needless to say the above method, handled differently by different divisions, different individuals, and different ALDships leads inevitably to errors We developed our own completely electronic system to provide a cross check to the official ANL system and manage/control our accounting 8 Jan. 2006 Und. Scope Management Organization 13 Stephen Milton milton@aps. anl. gov

Questions? 8 Jan. 2006 Und. Scope Management Organization 14 Stephen Milton milton@aps. anl. gov