LCLS Facilities Advisory Committee LCLS Organization Executive Status

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LCLS Facilities Advisory Committee LCLS Organization & Executive Status M. Reichanadter / SLAC Apr

LCLS Facilities Advisory Committee LCLS Organization & Executive Status M. Reichanadter / SLAC Apr 7 -8, 2005 LCLS FAC Meeting Mark Reichanadter reich@slac. stanford. edu

Outline Status of the LCLS Project Cost, Schedule and Resources LCLS Organization & Staffing

Outline Status of the LCLS Project Cost, Schedule and Resources LCLS Organization & Staffing Long-Lead Procurements Preparation for Construction Response to Oct 04 FAC recommendations Plans for the next six months Apr 7 -8, 2005 LCLS FAC Meeting 2 Mark Reichanadter reich@slac. stanford. edu

LCLS Project Status – 1 • LCLS Critical Decision Status; –CD-0 Approve Mission Need

LCLS Project Status – 1 • LCLS Critical Decision Status; –CD-0 Approve Mission Need – Complete (Jun 01) –CD-1 Approve Preliminary Baseline Range – Complete (Oct 02) –CD-2 A Approve Long-Lead Procurement Budget – Complete (Jul 04) –CD-2 B Approve Performance Baseline – ESAAB Scheduled for April 8 • Continue to work with BREI & OECM for baseline validation –CD-3 A Approve Start of Long-Lead Procurements – Complete (Dec 04) –CD-3 B Approve Start of Construction – Scheduled (Nov 05) –CD-4 Approve Start of Operations – Scheduled (Mar 09) • LCLS Major Upcoming Start/Completion Dates; –Start of LCLS Construction Start– Mar 06 –Injector Laser Commissioning Start– Jun 06 –Injector E-Beam Commissioning Start– Apr 07 –Linac-to-Undulator Commissioning Start – Mar 08 –“First Light” (E-Beam through Undulator) Start – May 08 • LCLS Major Upcoming Project Reviews –FAC – Apr 7 -8, 2005 –DOE “Lehman” Review – May 10 -12, 2005 • Full Technical, Cost, Schedule and Management Review • Includes conceptual review of the LCLS Instruments (MIE) and LCLS Operations –DOE “Lehman” Review – Nov, 2005 • CD-3 B – Assess readiness for start of construction Apr 7 -8, 2005 LCLS FAC Meeting Mark Reichanadter reich@slac. stanford. edu

LCLS Project Status – 2 • LCLS is in the Design/Procure/Construct phase. –Design (Staffing

LCLS Project Status – 2 • LCLS is in the Design/Procure/Construct phase. –Design (Staffing up Mgmt & PED, Technical Specs, A/E 100% Title I, Kick. Off Title II) –Procure (Long-Lead Procurements) –Prep for Construction (CM/GC RFP, Construction Safety Plan, ISMS) • Safety First! Then think about schedule, technical and cost issues. –The LCLS P 3 resource-loaded database is the approved scope, cost and schedule. • LCLS performance and progress is based on the resource-loaded schedule. • Changes to the “plan” are approved through change control. • Earned-Value measured against resource-loaded schedule. • FY 05 funding arrived in Jan 05 –Will have carryover in FY 06 –Advance the design (PED), particularly in Injector and Undulator –Injector, Linac, Undulator & CF LLP’s –Title 2 Design, CM/GC procurement • Emphasis on meeting schedules/milestones … cost will follow closely. • Safety First! Then think about schedule, technical and cost issues. Apr 7 -8, 2005 LCLS FAC Meeting Mark Reichanadter reich@slac. stanford. edu

LCLS BA, C+Comm & BCWS • FY 06 is aggressive to stay to the

LCLS BA, C+Comm & BCWS • FY 06 is aggressive to stay to the schedule (Injector, Linac, Undulator, & CF all ramping up) • Note; FY 07 “Swing” work can be advanced if we have good cost and schedule performance Apr 7 -8, 2005 LCLS FAC Meeting 5 Mark Reichanadter reich@slac. stanford. edu

LCLS Total Project Cost (Feb 05) LCLS Cost & Schedule Estimate --------$315 M TEC

LCLS Total Project Cost (Feb 05) LCLS Cost & Schedule Estimate --------$315 M TEC $379 M TPC CD-4 Mar 09 ---------Major emphasis/yr FY 05 -LLP’s, Staffing, PED, T 2 & CM/GC FY 06 -Inj, Lin, Und Proc’s & Mock-Up, T 3 FY 07 -Inj Comm, Linac, Und Assemblies XTOD/XES Proc, 2 -D Det, T 3 FY 08 -T 3 BO’s, XTOD/XES Proc, May 08 First Light FY 09 -CD-4 Mar 09 Apr 7 -8, 2005 LCLS FAC Meeting 6 Mark Reichanadter reich@slac. stanford. edu

LCLS Cost Performance Report – Feb 05 Apr 7 -8, 2005 LCLS FAC Meeting

LCLS Cost Performance Report – Feb 05 Apr 7 -8, 2005 LCLS FAC Meeting 7 Mark Reichanadter reich@slac. stanford. edu

LCLS Summary Schedule – Mar 05 Highlights • Schedule Float • 213 days (10.

LCLS Summary Schedule – Mar 05 Highlights • Schedule Float • 213 days (10. 5 mos. ) • ~23% cont wrt CD-4 • Critical Path • Und B. O. - Und Inst to 1 st Light • FY 05 Shutdown • ~1 month • FY 06 shutdown • ~ 4 months • FFTB Shutdown • Jul 06 • LCLS may request advancing this date Apr 7 -8, 2005 LCLS FAC Meeting 8 Mark Reichanadter reich@slac. stanford. edu

LCLS L 1 and L 2 Milestones • 7 L 1 Milestones tracked by

LCLS L 1 and L 2 Milestones • 7 L 1 Milestones tracked by DOESC 1 • 27 L 2 Milestones tracked by DOESSO • 132 L 3 Milestones tracked by LCLS Project Office • L 1 -L 2 -L 3 under change control • Add'l L 4’s tracked by System Managers Apr 7 -8, 2005 LCLS FAC Meeting 9 Mark Reichanadter reich@slac. stanford. edu

LCLS Project Organization (Mar 05) Increase senior level expertise • Accel Team Ldr. •

LCLS Project Organization (Mar 05) Increase senior level expertise • Accel Team Ldr. • Construction & ES&H Safety Professionals • Dedicated Procurement Group • E-Beam and X-Ray Systems Managers add a layer between WBS Managers and Project Office (better integration) • Laser Group Manager to provide expertise to entire project Apr 7 -8, 2005 LCLS FAC Meeting 10 Mark Reichanadter reich@slac. stanford. edu

LCLS Peoplepower / System / Lab *FY 2009 annualized rate LCLS resource usage is

LCLS Peoplepower / System / Lab *FY 2009 annualized rate LCLS resource usage is derived from resourceloaded schedule. Staffing @ SLAC -Controls-MOU -RF-MOU -Engr-Improving PO Staff-need senior-level and construction mgmt Laser-need to recruit talent Apr 7 -8, 2005 LCLS FAC Meeting 11 Mark Reichanadter reich@slac. stanford. edu

Actual Reported Staffing @ SLAC 63. 5. 0 FTE’s (Feb 05) FY 05 funding

Actual Reported Staffing @ SLAC 63. 5. 0 FTE’s (Feb 05) FY 05 funding @ SLAC Does not include additional staff under contract Jacobs PMCS – AIM Consultants Award Title I Apr 7 -8, 2005 LCLS FAC Meeting Treading water. Year-long CR or fullfunding? 12 Dalesio Desaulniers CM/GC (6/05) Mark Reichanadter reich@slac. stanford. edu

FY 05 Matrix Support ESD-LCLS & RF-LCLS MOU’s • LCLS Controls and RF Managers

FY 05 Matrix Support ESD-LCLS & RF-LCLS MOU’s • LCLS Controls and RF Managers are members of LCLS Division and co-located in B 280. • ESD matrix ~7. 0 FTE’s in FY 05 to LCLS still plans 2 EE hires. • KD matrix ~3. 0 FTE’s in FY 05 to LCLS + mfg & RF Gun Support. • CEH MOU (TBD) • Accel Dept (TBD) Apr 7 -8, 2005 LCLS FAC Meeting 13 Mark Reichanadter reich@slac. stanford. edu

LCLS Facilities @ SLAC B 750 LCLS temporary staging/storage, permanent lab, testing and machine

LCLS Facilities @ SLAC B 750 LCLS temporary staging/storage, permanent lab, testing and machine shop space. Share with other users, LSS? , EXO? Remove Mark II Detector? B 280 A&B 2 floors ~13, 000 sf S 20 -2, 160 sf facility Laser & Control Rm MMF-4, 000 sf facility used to tune, measure and store undulator magnets Apr 7 -8, 2005 LCLS FAC Meeting 14 Mark Reichanadter reich@slac. stanford. edu

LCLS Procured Materials and Services LCLS uses decentralized three procurement groups at ANL, LLNL

LCLS Procured Materials and Services LCLS uses decentralized three procurement groups at ANL, LLNL and SLAC ANL-LCLS Proc Mgr – J. Ingraffia LLNL-LCLS Proc Mgr – G. Otani SLAC-LCLS Proc Mgr- Dave Mc. Given SLAC-LCLS Procurement Cell manages LCLS procurements and coordinates closely with SLAC Purchasing for less critical or commodity purchases LCLS Technical Leads B. Freeman V. Villanueva LCLS CF Lead B. Patten Apr 7 -8, 2005 LCLS FAC Meeting 15 Mark Reichanadter reich@slac. stanford. edu

LCLS Long-Lead Procurements • All LLP’s have been reviewed during LCLS TDR’s. • Laser

LCLS Long-Lead Procurements • All LLP’s have been reviewed during LCLS TDR’s. • Laser system includes a large number of small procurements + system integration. • Laser and Conv Fac are most critical to maintaining schedule. • Sufficient time is built into the LCLS schedule to provide for the procurement process. • APP’s start the procurement process. • Contingency on LLP ~31% Apr 7 -8, 2005 LCLS FAC Meeting 16 Mark Reichanadter reich@slac. stanford. edu

Preparations for Construction Safety LCLS ISMS established, add ES&H staff to PO ES&H –

Preparations for Construction Safety LCLS ISMS established, add ES&H staff to PO ES&H – M. Scharfenstein Construction ES&H – R. Hislop Working with SLAC ES&H and SOC on approval and review processes. Establish LCLS Construction Safety Plan S 20 and MMF construction to provide good feedback on processes and policies prior to main construction effort. CM/GC RFP going through DOE approval process Largest procurement for LCLS (~60 M) Evaluation and Advisory Boards are established Start construction March 2006! Apr 7 -8, 2005 LCLS FAC Meeting 17 Mark Reichanadter reich@slac. stanford. edu

LCLS Response to Recommendations Oct 04 FAC Steep ramp-up of staff in light of

LCLS Response to Recommendations Oct 04 FAC Steep ramp-up of staff in light of FY 05 CR is not feasible. Exploit Continuing Resolution by replanning work. LCLS replanned its effort assuming a CR through Dec 04 with full-funding in Jan 05, which is what occurred. LCLS has effectively staffed up when funding became available. Apr 7 -8, 2005 LCLS FAC Meeting 18 Mark Reichanadter reich@slac. stanford. edu

LCLS Response to Recommendations Oct 04 FAC Update the Risk Registry monthly. The Risk

LCLS Response to Recommendations Oct 04 FAC Update the Risk Registry monthly. The Risk Registry is updated monthly and a dedicated Risk Management meeting is held each month. AC Conductivity was placed on the Risk Registry but is now considered a low risk. A FY 06 CR is a serious risk to the project. Under a CR; 1/12 of PED (~$2. 5 M), 1/12 LLP ($0), 1/12 of OPC (~$3. 5 M) or ~$500 K/mo. Ave 1 -Q 06 ‘burn rate’ is ~$5. 5 M/mo. Two plusses; Late FY 05 funding, LCLS predicts a BA carryover ( ~$13 M). Actual construction start is planned for Mar 06 (3 Q-06). Mitigation strategy; Pull back on technical system procurements, hold CDG together. Most likely impact; >1 Q CR will delay schedule (reduced float, increase cost) Looking to push non-critical path work from FY 05 to FY 06 Continue to work with DOE SSO and BES on additional mitigation plans. Apr 7 -8, 2005 LCLS FAC Meeting 19 Mark Reichanadter reich@slac. stanford. edu

LCLS Response to Recommendations Oct 04 FAC Global integration needs more attention/resources. LCLS has

LCLS Response to Recommendations Oct 04 FAC Global integration needs more attention/resources. LCLS has added substantial resources to integration; Added Integration/Installation Mgr (R. M. Boyce) Added Accelerator Team Leader (P. Emma) Added E-Beam System Mgr (TBD ~2 weeks) Added Photon Beam System Mgr (J. Arthur) 2 Undulator Project Engineers G. Pile – ANL, B. Youngman - SLAC Added QA Mgr (TBD ~1 week), D-Dbase Mgr (TBD) Continue to push on specs (PRD, ESD, ICD, RDS) Apr 7 -8, 2005 LCLS FAC Meeting 20 Mark Reichanadter reich@slac. stanford. edu

LCLS Technical Specifications • Technical baseline specifications are defined. • Documents are added/ revised

LCLS Technical Specifications • Technical baseline specifications are defined. • Documents are added/ revised as the design evolves. • Technical specs under configuration mgmt. Apr 7 -8, 2005 LCLS FAC Meeting 21 Mark Reichanadter reich@slac. stanford. edu

LCLS is under Configuration Control Management Control LCLS Project Management Plan with Appendices LCLS

LCLS is under Configuration Control Management Control LCLS Project Management Plan with Appendices LCLS Advance Procurement Mgmt Plan LCLS Quality Implementation Plan LCLS Risk Management Plan with Risk Registry Appendix Technical Control of Scope Technical Specifications Documents GRD, PRDs, ESDs, RDSs, ICDs WBS Dictionary Cost/Schedule/Resource Control LCLS P 3 Cost & Schedule Database With Baseline Change Requests LCLS L 1 -L 2 -L 3 Milestones & Dictionary All LCLS Project documentation can be found on the LCLS website Apr 7 -8, 2005 LCLS FAC Meeting 22 Mark Reichanadter reich@slac. stanford. edu

Plans for the Next Six Months Baseline LCLS (Cd-2 b) Complete staffing and co-location

Plans for the Next Six Months Baseline LCLS (Cd-2 b) Complete staffing and co-location of Central Design Group at 3 labs. Continue to push ISMS into LCLS work processes. Continue to work enhance integration effort and processes. Complete awarding of Long-Lead Procurements Laser, Injector components, Undulator Materials, S 20 and MMF) Complete Title II on schedule (Nov 30) Award CM/GC (Jun 30) Maximize overlap between A/E T 2 and CM effort. CD-3 b (Approve Construction Start) Make plans flexible for full FY 06 funding (~$89 M) or CR? Apr 7 -8, 2005 LCLS FAC Meeting 23 Mark Reichanadter reich@slac. stanford. edu