Lawrence Berkeley National Laboratory Integrated Safety Management Systems

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Lawrence Berkeley National Laboratory Integrated Safety Management Systems Review August 8 -9, 2006 Partnership

Lawrence Berkeley National Laboratory Integrated Safety Management Systems Review August 8 -9, 2006 Partnership Agreement between LBNL and UCB Concerning EH&S Policy and Procedures Howard Hatayama EH&S Division Director

UCB/LBNL Partnership Agreement for ES&H Policy and Procedure Background – Around 600 UC Berkeley

UCB/LBNL Partnership Agreement for ES&H Policy and Procedure Background – Around 600 UC Berkeley Researchers are associated with LBNL • • Materials Sciences ~200 Physical Biosciences ~200 Chemical Sciences ~100 Other Divisions balance – The Department of Energy expects that its safety systems will be applied anywhere, to anyone performing DOE-funded work – Likewise, UCB has safety systems covering work at the UCB campus – Agreements between LBNL and UC Berkeley covering EH&S issues have existed for many years, prior to 2004 the agreement was signed in June, 1993

UCB/LBNL Partnership Agreement for ES&H Policy and Procedure Official Signature Date is 15 March,

UCB/LBNL Partnership Agreement for ES&H Policy and Procedure Official Signature Date is 15 March, 2004.

How does the Partnership Agreement affect Campus Researchers? • LBNL standards and requirements apply

How does the Partnership Agreement affect Campus Researchers? • LBNL standards and requirements apply in LBNL space, and UCB standards and requirements apply in UCB (Appendix I) space • Donner, Calvin and Potter Street are considered LBNL space • Other UCB space in which LBNL work is performed is considered UCB space (this space is called “Appendix I” space)

Implementation: Partnership Agreement • Responsibility for EHS in any space rests with the line

Implementation: Partnership Agreement • Responsibility for EHS in any space rests with the line manager (Principal Investigator) of that space. • DOE’s Integrated Safety Management System applies to all LBNL work, wherever and by whomever it is performed. – This means that researchers have a certain responsibility to their LBNL Division for DOE work performed in UCB Space

Implementation: Partnership Agreement • The programs at LBNL and UCB are both consistent with

Implementation: Partnership Agreement • The programs at LBNL and UCB are both consistent with ISM. • Conformance with UCB requirements fulfills the obligation to DOE. • Conformance must be documented to LBNL.

Implementation: Partnership Agreement How will this ultimately be accomplished? – Job Hazards Questionnaire: anyone

Implementation: Partnership Agreement How will this ultimately be accomplished? – Job Hazards Questionnaire: anyone with an LBNL appointment must take the on-line JHQ. The JHQ has a provision asking where the individual works (LBNL, UCB, both). The JHQ reflects UCB training requirements for workers at UCB, LBNL requirements for workers at LBNL. – Training: LBNL training applies at LBNL, UCB training applies at UCB. LBNL’s system tracks both. LBNL and UCB will cooperate on classes with interest to both. – Self-Assessments: UCB’s existing annual self-assessment requirement fulfills this; LBNL Divisions should get a copy of the form. – Validation: UCB will validate inspections of Appendix I spaces.

Additional Points Other significant points – Students are specifically called out as individuals for

Additional Points Other significant points – Students are specifically called out as individuals for whom the Principal Investigator is responsible. – Principal Investigators, having primary responsibility for EHS, may exceed the minimum requirements of the Partnership Agreement at any time. – Inspections will be conducted by the EH&S office overseeing the space. Other EH&S office may accompany and comment. – Accidents will be co-investigated when necessary. – EH&S responsibilities during Construction, Renovation and Maintenance have been clarified.

Summary – Existing practice of UCB setting standards for UCB spaces, and LBNL setting

Summary – Existing practice of UCB setting standards for UCB spaces, and LBNL setting standards for LBNL spaces, is maintained. – ISM responsibility for LBNL research in App. I space is confirmed; consists of conforming with UCB requirements. – LBNL and UCB cooperating on procedures to make both sides benefit.